Reporting Accountant (Contract) at Aspen Pharma Group

ROLE PURPOSE:

To assist the Group and Holdings Financial Manager in managing the financial processes. This will be achieved by driving the Aspen values: Excellence, Commitment, Teamwork, Innovation and engaging and building partnerships with the finance team and business partners.

SPECIFIC OUTCOMES / ACCOUNTABILITY:

Aspen Pharmacare Holdings Ltd-Monthly

• Manage and maintain Fixed asset register
• Manage and maintain Fixed IP registers
• Review creditors invoices in BAAN
• Review creditors recons
• Weighted average share calculation
• Journals for shares, provisions, asset capitalizations, monthly depreciation, salary charges and transfers to projects, expense claims and transfer to projects and ROU assets
• Preparation of balance sheet recons:
• Fixed assets
• Provisions
• WIP
• Shares
• SIS and SAP
• Any other adhoc recons
• Extract TB out of BAAN and upload into Cognos
• Reconcile all accounts in Cognos and submit to Group
• Completion of the mini-packs for submission to Group
• Prepare detailed monthly management accounts comparing to budget and latest forecast
• Send out the cost centre reports to the relevant managers
• Deal with any queries from the cost centre managers
• Comparison of monthly actuals to forecasts with reasons for major variances
• Detailed commentary on the Income Statement and Headcount for submission to executives
• Loading of IS and BS forecasts and budgets into BAAN
• Opening and closing of Baan LN periods
• Assist with payments and new vendor reviews
• Assist with putting processes in place to clear all audit issues
• Once month end is completed, loading of the asset movements on TCRS
• Ensure the WIP report is up-to-date by liaising with PMO on monthly basis
• Management of SIS and SAP – preparing journals
• Extract the TB from Baan for loading onto cognos for SIS and SAP
• Reviewing of all intercompany journals
• Reviewing of all bank journals
• Reviewing of the monthly IC tracker
• Reviewing of all IC and bank recons
• Manage the IC team and ensuring that they meet all deadlines
• Reviewing of creditor accruals journals
• Loading of new vendors on Baan LN
• Opening of new projects and closing of projects upon completion
• Loading of the asset budgets and forecast provided by Holdings Accountant
• Monthly commentary on the variances against budget and forecast iro income statement
• Monthly headcount analysis on headcount movements for month as well as variances against budget and forecast
• Payroll analysis per CC, per GL for Holdings Accountant to review actual salaries from payroll
• Submission of all share recons to Group to ensure alignment monthly
• Submission monthly to AGDT and Group Operations of their GL and budget/forecast for the month to review and submit any corrections and accruals
• Any other adhoc activities

Aspen Pharmacare Holdings Ltd – Quarterly:

• On a quarterly basis, liaise with cost centre managers and prepare the forecast
• Liaise with cost centre managers for changes to headcount
• Send latest forecast to cost centre managers for comment
• Loading of IS and BS forecasts into BAAN
• Load the IS forecasts into Essbase
• Prepare the commentary for variances between budget and forecasts
• Prepare the headcount analysis for variances between budget and forecasts
• Review the IC forecast prepared by assistant accountants
• Preparation of SIS and SAP forecast
• Submission of SIS and SAP forecast into cognos

Aspen Pharmacare Holdings Ltd – Annually:

• Update the IP register following impairment review meeting and process impairment journals.
• Prepare applicable schedules for external auditors
• Answer all queries and questions of external auditors re year end
• Annually liaise with cost centre managers and prepare the annual budget
• Liaise with cost centre managers for changes to headcount
• Send budget to cost centre managers for comment
• Load the IS budget into Essbase
• Prepare the commentary for variances between budget and forecasts
• Prepare the headcount analysis for variances between budget and forecasts
• Prepare the presentation file for FM to present to GFO and Deputy CEO
• Loading of IS and BS budgets into BAAN
• Review the IC budgets prepared by assistant accountants
• Preparation of SIS and SAP budget
• Submission of SIS and SAP budget into cognos
• Prepare half year end pack
• Prepare year end pack
• Preparation and submission of Annual Insurance Declaration on Cr360
• Preparation and submission of Business Cycles Controls Framework on Cr360
• Assist with the preparation of the tax pack and tax queries

EDUCATIONAL QUALIFICATIONS & EXPERIENCE:

• Bcom Degree with minimum 5 - 10 years’ experience or
• CA(SA) with minimum 3 years post articles experience
• Previous experience within an SAP environment
• Previous experience in the pharmaceutical or similar industry is very desirable
• A proven ability to constantly challenge and improve existing processes and systems
• Experience in implementing financial controls
• Experience in implementing new systems
• Experience in managing people and leadership

SKILLS AND ATTRIBUTES:

• A proven ability to constantly challenge and improve existing processes and systems
• Must have excellent communication skills and have the ability to communicate professionally on financial issues
• Mature, resilient, assertive and someone with unquestionable integrity
• Highly numerical with great attention to detail and deadline driven
• Ability to interact with all levels of staff
• Able to work under pressure – a calm, organized approach and ability to prioritize
• Strong analytical and problem solving skills
• A self-starter with a high degree of analytical rigor
• Excellent time management
• Excellent Decision Making skills
• Great Influential skills
• Report writing and presentation skills
• Advanced Excel Knowledge

KNOWLEDGE:

• Up to date with IFRS
• Up to date with TAX legislation/updates
• Knowledge of Business
• Knowledge of processes
• Recruitment and selection
• Policy and procedure
• Career pathing
• System knowledge, BAAN 4/ BAAN LN/ SAP

ASPEN COMPETENCIES:

Business 

• Performance Driven
• Accountability / Ownership

People 

• Communicate effectively
• Deals with ambiguity / embraces change

Self

• Continuously grows and delivery
• Contributes special expertise