Retail Leasing Consultant at Secondments

Job Advert Summary    

Negotiating and sourcing all related retail leasing functions for portfolio and new developments within the group. Ensure that Lease Proposals are signed correctly and all approvals in place. Compile Tenant files for all Tenants. Draft and send Tenant Releases to Tenant co-ordinator, QS and Architect. Accurate typing and administration of Lease Agreement Generate, compile and audit Lease agreements in accordance with signed Offer to lease.

Distribute and monitor signature of Lease agreements. Forward Lease Agreements to Landlord for signature. Distribute copies to tenants and original lease agreements to relevant management company. Compile accurate lease commission calculations to be forwarded to the Retail Administration Manager. 

Minimum Requirements    

Qualifications, Experience and Skills

• Grade 12 (Matric), Relevant Diploma or Degree
• 3 years’ experience in retail leasing
• Shopping Centre experience is an advantage
• Retail experience is an essential
• Relevant Fidelity Fund qualifications would be advantages
• Strong personal relationships with national tenants
• Budgeting & Financial Management, Business writing skills (specs & house rules), People management skills are essential
• A valid Driver’s license and own transport is essential
• Strong Proficiency in relevant computer packages (MS Office) and software packages
• Excellent attention to detail and numerate accuracy
• Excellent communication and interpersonal skills on all levels.
• Strong negotiations and Leasing skills.
• Dynamic and enthusiastic
• The ability to interact professionally with tenants
• Competent time management skills
• Professional attitude and capability and personal initiative
• Be deadline driven,

Duties and Responsibilities    

KPI KPA

Proposal and Lease Preparation

• Ensure that Lease Proposals are signed correctly and all approvals in place.
• Compile Tenant files for all Tenants
• Draft and send Tenant Releases to Tenant co-ordinator, QS and Architect
• Accurate typing and administration of Lease Agreements
• Follow up on outstanding Leases
• Follow up on outstanding Deposits / IBG's
• Follow up on outstanding FICA documents
• Resolve any lease related queries with tenants
• Obtaining necessary approvals where required from Development Manager, Legal Manager or Landlord
• Be in charge of lease register
• Professional tenant liaison

Proposal and Lease Finalization

• Generate, compile and audit Lease agreements in accordance with signed Offer to lease
• Distribute and monitor signature of Lease agreements
• Forward Lease Agreements to Landlord for signature
• Distribute copies to tenants and original lease agreements to relevant management company
• Ensure accurate storage and security of original documentation
• Ensure that all lease administration costs are raised
• Ensure Tenant Installation invoices are received and signed off by Tenant co-ordinator
• Forward Tenant Installation invoices to QS and Finance for payment

Lease Finalization

• Generate, compile and audit Lease agreements in accordance with signed Offer to lease and lease schedule
• Distribute and monitor signature of Lease agreement by Landlord

Finance & Budgets

• Ensure that Income and Leasing schedule of developments is always updated with latest comments
• Compile accurate lease commission calculations to be forwarded to the General Manager
• Ensure that commission is paid to Retail department by Developments / applicable Landlord
• Ensure that lease administration costs are paid to Retail and that Retail budget is updated accordingly
• Provide finance with information to raise invoices for external clients – payable to Retail
• Follow up on payments from external clients

Reporting

• Compile accurate lease commission calculations to be forwarded to the Retail Administration Manager
• Accurately perform monthly audit reports regarding all signed leases including commission claims received to ensure that the legal department criteria have been met and implemented
• Do preparation for outstanding lease meeting with Retail Team and Brokers
• Ensure that commission calculations are correct
• Prepare stamp duty calculations (where applicable)
• Ensure that Developments are refunded stamp duty paid on behalf of Landlord

General Duties

• Update tenant contact details
• Filing and administration
• Contact new prospective tenants and forward them information on developments
• Perform all any other duties as reasonably required from time to time by the Divisional Head
• Filing systems to be accurate and in order
• Arranging admin associated with business travel e.g., delivery and collection of documents
• Manage calendar
• Internet literate
• Advanced Excel, Word & PowerPoint
• Advantage Pims knowledge and use thereof