Job Opportunities at Secondments

Job Advert Summary    

The purpose of this job is to provide HR administration service to the company and ensure compliance. Manage day to day HR administration matters. Manage the administration of the HR life cycle (e.g. recruitment, compensation, training and development, performance management, talent reviews and terminations etc.) in accordance with the applicable legislation and internal policy and procedures.

Minimum Requirements    

• Human Resources Degree (NQF 7) or equivalent
• +7 years’ experience in human resources
• +3 years’ experience managing HR operations/administration
• Operational knowledge of payroll systems and managing BCEA requirements
• A proven track record of managing HRIS and implementing HR administration processes/systems

Duties and Responsibilities    

• Manage day to day HR administration matters. 
• Manage the administration of the HR life cycle (e.g. recruitment, compensation, training and development, performance management, talent reviews and terminations etc.) in accordance with the applicable legislation and internal policy and procedures.
• Manage employee records in line with the applicable legislation and internal policy and procedures. 
• Facilitate the development of strategic resource planning and staffing plans to meet recruitment needs.
• Manage the implementation of the onboarding programme for new employees. 
• Facilitate the implementation of the organizational transformation initiatives including Employment Equity.
• Manage the implementation/operationalisation of talent management initiatives
• Manage the HR information system
• Compile HR reports as required including conducting presentation where applicable
• Conduct ongoing evaluation of HR administration services (e.g. through surveys) to understand and anticipate organization needs, guide for future improvements and determine priorities.  
• Ensure delivery of quality HR administration service to the organisation 
• Develop and maintain HR policies, systems and procedures ensure an alignment to the HR framework and applicable legislation 
• Empower and guide managers and employees on HR framework and employment legislation to ensure compliance 
• Support other HR functions
• Plan, direct, supervise, and coordinate work activities of the direct reports
• Manage staff performance and development

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Job Advert Summary    

Negotiating and sourcing all related retail leasing functions for portfolio and new developments within the group. Ensure that Lease Proposals are signed correctly and all approvals in place. Compile Tenant files for all Tenants. Draft and send Tenant Releases to Tenant co-ordinator, QS and Architect. Accurate typing and administration of Lease Agreement Generate, compile and audit Lease agreements in accordance with signed Offer to lease.

Distribute and monitor signature of Lease agreements. Forward Lease Agreements to Landlord for signature. Distribute copies to tenants and original lease agreements to relevant management company. Compile accurate lease commission calculations to be forwarded to the Retail Administration Manager. 

Minimum Requirements    

Qualifications, Experience and Skills

• Grade 12 (Matric), Relevant Diploma or Degree
• 3 years’ experience in retail leasing
• Shopping Centre experience is an advantage
• Retail experience is an essential
• Relevant Fidelity Fund qualifications would be advantages
• Strong personal relationships with national tenants
• Budgeting & Financial Management, Business writing skills (specs & house rules), People management skills are essential
• A valid Driver’s license and own transport is essential
• Strong Proficiency in relevant computer packages (MS Office) and software packages
• Excellent attention to detail and numerate accuracy
• Excellent communication and interpersonal skills on all levels.
• Strong negotiations and Leasing skills.
• Dynamic and enthusiastic
• The ability to interact professionally with tenants
• Competent time management skills
• Professional attitude and capability and personal initiative
• Be deadline driven,

Duties and Responsibilities    

KPI KPA

Proposal and Lease Preparation

• Ensure that Lease Proposals are signed correctly and all approvals in place.
• Compile Tenant files for all Tenants
• Draft and send Tenant Releases to Tenant co-ordinator, QS and Architect
• Accurate typing and administration of Lease Agreements
• Follow up on outstanding Leases
• Follow up on outstanding Deposits / IBG's
• Follow up on outstanding FICA documents
• Resolve any lease related queries with tenants
• Obtaining necessary approvals where required from Development Manager, Legal Manager or Landlord
• Be in charge of lease register
• Professional tenant liaison

Proposal and Lease Finalization

• Generate, compile and audit Lease agreements in accordance with signed Offer to lease
• Distribute and monitor signature of Lease agreements
• Forward Lease Agreements to Landlord for signature
• Distribute copies to tenants and original lease agreements to relevant management company
• Ensure accurate storage and security of original documentation
• Ensure that all lease administration costs are raised
• Ensure Tenant Installation invoices are received and signed off by Tenant co-ordinator
• Forward Tenant Installation invoices to QS and Finance for payment

Lease Finalization

• Generate, compile and audit Lease agreements in accordance with signed Offer to lease and lease schedule
• Distribute and monitor signature of Lease agreement by Landlord

Finance & Budgets

• Ensure that Income and Leasing schedule of developments is always updated with latest comments
• Compile accurate lease commission calculations to be forwarded to the General Manager
• Ensure that commission is paid to Retail department by Developments / applicable Landlord
• Ensure that lease administration costs are paid to Retail and that Retail budget is updated accordingly
• Provide finance with information to raise invoices for external clients – payable to Retail
• Follow up on payments from external clients

Reporting

• Compile accurate lease commission calculations to be forwarded to the Retail Administration Manager
• Accurately perform monthly audit reports regarding all signed leases including commission claims received to ensure that the legal department criteria have been met and implemented
• Do preparation for outstanding lease meeting with Retail Team and Brokers
• Ensure that commission calculations are correct
• Prepare stamp duty calculations (where applicable)
• Ensure that Developments are refunded stamp duty paid on behalf of Landlord

General Duties

• Update tenant contact details
• Filing and administration
• Contact new prospective tenants and forward them information on developments
• Perform all any other duties as reasonably required from time to time by the Divisional Head
• Filing systems to be accurate and in order
• Arranging admin associated with business travel e.g., delivery and collection of documents
• Manage calendar
• Internet literate
• Advanced Excel, Word & PowerPoint
• Advantage Pims knowledge and use thereof

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Job Advert Summary    

Plans and directs accounting activities within the company client Portfolio Finance department by performing the following duties, personally or through subordinate supervisors. 
Oversight and management of the portfolio finance team.

Minimum Requirements    

SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION

Reporting

• Strong business communication skills
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Ability to determine informational needs, to collect and analyse information, and to devise and develop statistical analyses and reports
• Ability to design and present informational programs and presentations, based on assessed needs
• Achievement orientation
• The ability to identify opportunities to earn fees while adding value to the client
• The ability to set income budgets and develop strategies meeting these
• Computer skills
• Proficient in the full MS Office suite
• General
• Ability to prepare a budget and manage invoicing

SKILLS ESSENTIAL TO THE POSITION – HUMAN CAPITAL

• Transparent honesty.
• Reliability.
• Positive Attitude and highly motivated
• Assertive and effective communication.
• Creative approach
• Ability to work with limited resources
• Ability to work under pressure
• Ability to create a professional office environment
• Organization and planning skills.
• Clear understanding of diversity of the workplace

QUALIFICATIONS AND EXPERIENCE

• Previous experience as a financial manager or a minimum of 5 years’ relevant experience as an accountant.
• Audit experience will be an added advantage
• Detailed understanding of the IFRS and Income tax Act is mandatory

Duties and Responsibilities    

KPA KPI

General

• Responsible for the financial management of the portfolios under management including:
• Overseeing the financial management of property portfolio accounting for all regions, ensuring that the various regions are provided with the appropriate guidance where necessary.
• Rolling out head office controls and processes to the regions where applicable
• Overseeing the treasury and investment function for the relevant portfolios under management
• Working closely with clients, to ensure that the needs and expectations of the clients are being addressed and identifying areas for improvement
• Overseeing and coordination of the internal and external auditors, ensuring all necessary deliverables are provided
• Completion of various Cognos packs for MMI group reporting purposes (Quarterly)
• Preparation and submission of Group reporting requirements within the required deadlines.
• Prepare Annual Financial Statements for client portfolios where required.