Vacant Jobs at UNICEF

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• Under the supervision and guidance of the supervisors, the Programme Associate (PA) supports the Health and Nutrition section, as well as the Front Office, by carrying out a range of programme support functions to help develop, implement and monitor their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.
• The PA works in close collaboration with a range of staff in the Country Office (CO), external partners, and agency counterparts in support of programme design and delivery. S/He provides regular feedback on the status of projects through monitoring milestones and advises on improvements to keep activities on track.
• Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it.
• Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).
• Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team-members on the status.
• Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
• Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
• Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
• Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and making amendments and alterations as per section revisions when necessary.
• Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
• Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
• Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
• Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
• Supports capacity development activities related to programme development by preparing training materials and participating in exercises.

Impact of Results:

• The PA is accountable for the full spectrum of administrative and project/programme support activities. The key results have an impact on the overall performance of the country office and success in the implementation of project/programme activities. Accurate programme monitoring and recommendations, data entry and presentation of information ensure proper programme decision-making.

To qualify as an advocate for every child you will have…

Education:

• Completed secondary education, preferably supplemented by technical or university courses related to the work of the organisation.

Experience:

• A minimum of six years of administrative or clerical work experience is required. 
• Prior experience in programme support functions is an asset.
• Relevant experience in a UN system agency or organisation is considered as an asset.

Language requirements:

• Fluency in English is required. Knowledge of a local language will be an asset.

Skills: 

• In-depth knowledge of the administration which underpins UNICEF country office programme/project operations, including monitoring and evaluation processes. 
• Strong organizational, planning and prioritizing skills and abilities. 
• High sense of confidentiality, initiative and good judgment. 
• Ability to work effectively with people of different national and cultural backgrounds.
• Strong office management skills.
• High attention to detail.
• Ability to effectively manage the section’s material resources and monitor its budget.
• Good analytical skills.
• Experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint and SAP.

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Scope of work: 

1. Project facilitation and monitoring (30%)

• With oversight from a Project Management Team, the Research Consultant will be responsible for coordination, and communication amongst all stakeholders in the project: Donors, the data collection agency, the implementing service provider, and the Provincial Education Department as well as schools where necessary. This may include but is not limited to:
• Conducting routine monitoring and evaluation of project compliance and progress by gathering and compiling necessary field-level data, reviewing work plans and reports, conducting site visits, and maintaining ongoing contact with implementing partners, at least two days a month.
• Conducting telephonic monitoring on key aspects of the intervention including coaching.
• Supporting stakeholder engagement such as drafting letters and completing calls between stakeholders, e.g. from DBE to provincial education departments, or to school principals.
• Facilitate and support capacity building e.g. inception workshops, and trainings with stakeholders and service providers Supporting contractual obligations between various stakeholders and service providers and advising the Project Management Team of any arising issues to be aware of.

2. Admin and communication (15%)

• The Research Consultant will be responsible for project administration, supporting the drafting of project progress reports to donors, partners and the Project Management Team to satisfy each organisations particular reporting requirements.

Responsibilities in this area will include:

• Arranging logistics and administration of project management meetings, steering committee meetings, and other meetings with stakeholders.
• Arranging logistics and administration of trips to project sites (schools and training venues) to monitor project activities, about 2 days a month.
• Assisting with applications for funding proposal conceptualization.
• Consolidate data and information for drafting progress reports, partners, Project Management Team and contribute to the National Structures (Steering Committees and Task Teams).
• Compiling documents, data and any other information needed to draft reports.
• Planning and organizing activities for fieldwork: including scheduling, booking accommodation and car hire, arranging contracts and payments to fieldworkers.
• Asset record keeping and ensuring all documentation is filed correctly and timeously.
• Support the communication plan on various components of the work including drafting pamphlets and other promotional content, developing and updating the DBE website on the project; and initiating and participating in advocacy efforts with various campaigns.
• Support the planning of the EGR Indaba.

3. Research, data cleaning and analysis (35%)

• The implementation design builds on previous EGRS studies however a new area on an integrated multigrade intervention with coaching is part of the innovations in EGRP II. The Research Assocaite will be expected to conduct research on this to equip the PMT to provide appropriate oversight on this. The illustrative tasks include:
• Producing a concept note on the range of multigrade education approaches, successes and challenges appropriate for a developing country context.
• Identifying indicators and monitoring data sources appropriate for multigrade schooling. Then track and report on these periodically.
• Producing a broader report on multigrade schooling in South Africa based on analysing administrative data as well as lessons from EGRP II.
• Conducting a review of the information uploaded on the revised app for EGRP II with a particular focus on the multigrade lesson plans.
• Analysing tablet usage data from teachers and producing an annual report.
• In addition, the evaluation side of the project will generate a considerable amount of learner performance data and background information about schools, teachers and parents. This will inform the research and evaluation component of the project. The DBE in collaboration with external researchers is responsible for the data analysis and impact evaluation reports. However, support is required with the data cleaning and analysis from the project administrator.

Illustrative examples of tasks include:

• Transferring data between statistical packages, such as Microsoft Excel, STATA and SPSS
• Deriving new variables, such as reading test scores
• Conducting data integrity checks, e.g. investigating patterns indicating fieldworker fraud
• Analysis of data, ranging from descriptive analysis to running multivariate regression
• Preparing data and user manuals for public release of the data
• Investigating various platforms and formats for the public release of the project data
• Contribute to writing the research reports on data collected from the project

4. Support the scale up of sectoral reading interventions and plans (20%)

• The EGRP II is part of the DBE’s broader sectoral reading strategy and plans. Current efforts are underway to update a sector reading plan for 2023-2024. The consultant is expected to contribute to this in several ways. Illustrative tasks include:
• Support the drafting an implementation and scale-up plan for full implementation of EGRP across all languages in Northern Cape.
• Replicating and extending scale-up implementation plans and budgets for national implementation across multiple languages.
• Supporting a lesson plan and LTSM review process for the Foundation Phase. This includes conducting an initial lesson plan mapping.

Conducting a mapping of literacy interventions nationally.

To qualify as an advocate for every child you will have… 

• A university degree in Economics, Linguistics or Education, Public Administration, Development, or related fields
• A minimum of five years of relevant professional experience in 
• Linguistics, education, public admin, development of any other related discipline
• Administration
• Research
• Writing samples / published work will be an added advantage
• Developing country work experience and/or familiarity with emergency is considered an asset
• Additional skills and training
• Project Management
• A post-graduate qualification
• Fluency in English is required
• Knowledge of a local language (Setswana, Afrikaans) is considered an asset