Readvertisement: Programme Associate (G-6), Pretoria, South Africa, #128105, Temp Appointment, 364 days (for South African nationals only) at UNICEF

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• Under the supervision and guidance of the supervisors, the Programme Associate (PA) supports the Health and Nutrition section, as well as the Front Office, by carrying out a range of programme support functions to help develop, implement and monitor their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.
• The PA works in close collaboration with a range of staff in the Country Office (CO), external partners, and agency counterparts in support of programme design and delivery. S/He provides regular feedback on the status of projects through monitoring milestones and advises on improvements to keep activities on track.
• Facilitating the development of programme cooperation agreements (PCAs) by providing information and drafting selected sections of it.
• Ensuring the timely and accurate recording and administrative processing of government & NGO’s proposals and requests for direct cash transfers (DCTs).
• Conducting programme monitoring in UNICEF focus districts for cash and supplies and informing team-members on the status.
• Helping conduct regular spot checks of partner’s projects to assess their financial record-keeping, expenditure controls and reporting systems.
• Monitoring and tracking the efficient distribution of supplies that are required for effective programme delivery.
• Supporting the programme section in researching, compiling and analyzing qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate programme delivery as well as preparation of reports, working papers and presentations.
• Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs) and making amendments and alterations as per section revisions when necessary.
• Carrying out transactions in VISION pertaining to grants and programme-related items for his/her section including but not limited to registering grant allotments and tracking expiring programme grants.
• Preparing monitoring and reporting information for supervisor and team on agreed performance indicators to drive more efficient management and accountability for results.
• Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.
• Helping prepare periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.
• Supports capacity development activities related to programme development by preparing training materials and participating in exercises.

Impact of Results:

• The PA is accountable for the full spectrum of administrative and project/programme support activities. The key results have an impact on the overall performance of the country office and success in the implementation of project/programme activities. Accurate programme monitoring and recommendations, data entry and presentation of information ensure proper programme decision-making.

To qualify as an advocate for every child you will have…

Education:

• Completed secondary education, preferably supplemented by technical or university courses related to the work of the organisation.

Experience:

• A minimum of six years of administrative or clerical work experience is required. 
• Prior experience in programme support functions is an asset.
• Relevant experience in a UN system agency or organisation is considered as an asset.

Language requirements:

• Fluency in English is required. Knowledge of a local language will be an asset.

Skills: 

• In-depth knowledge of the administration which underpins UNICEF country office programme/project operations, including monitoring and evaluation processes. 
• Strong organizational, planning and prioritizing skills and abilities. 
• High sense of confidentiality, initiative and good judgment. 
• Ability to work effectively with people of different national and cultural backgrounds.
• Strong office management skills.
• High attention to detail.
• Ability to effectively manage the section’s material resources and monitor its budget.
• Good analytical skills.
• Experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint and SAP.