Sales Administrator - Middelburg at Weir Minerals

Purpose of Role: 

The successful candidate will assist the sales and service teams, ensuring that quality and high service standards are met at all times.

The role covers various administration tasks including general sales administration of order input and output, quotations, filing, expediting, workshop loading and routing, allocation of service jobs, processing of all repair work, managing stock cycle counts and general office support duties.

Key Responsibilities:

• Safety First: Demonstrate 100% commitment to our zero harm behaviours in support of our drive towards developing a world class safety culture.  Adhere to all Safety Health Environment (SHE) and housekeeping requirements at all times.  Adhere to Duty of Care Policy at all times.
• Customer support: Liaise with all internal and external customers to ensure all customer queries, quotations and orders are efficiently processed and managed.
• Stock control:  Generate documentation for delivery of goods to customers.  Plan and check goods being loaded for dispatch to customers.  Daily receipting of stock from head office and suppliers. Perform monthly cycle counts and maintaining correct bin levels on a quarterly basis.  Assist with spares forecasting.  Control waybills and their registers. Inter branch stock transfers and monitoring excess orders on the system.
• Creditors & Debtors support: creditors reconciliation, debtors collection including debtors scanning and filing of POD’s.
• General office support: petty cash management and processing of Concur transactions/expenses and claims. Complete and submit branch timesheets for approval and payroll submission.  Create and submit supplier purchase orders on SAP and Coupa (sub-contracting).

Job Knowledge/Education and Qualifications: 

• Matric (Grade 12) certificate
• Relevant tertiary qualification an advantage (business admin, sales/marketing/logistics) or any equivalent combination of education and experience will be considered for candidates that have the ability to perform the objectives above
• 3 years related experience in an engineering / manufacturing / mining environment
• Computer literate – Microsoft Office suite, ERP software (SAP is advantageous)
• You must be an individual that takes pride in the quality of work you deliver, demonstrating attention to detail, accuracy and thoroughness. In addition, you should also possess solid communication skills, the ability to identify and solve problems in a timely manner, manage difficult customers, honour customer commitments and to work under pressure.