Sales Administrator at Unique Personnel

Job Description    
Role Summary

• As a Sales Administrator you will be responsible to assist all the Account Managers with month-end invoicing, placing of intercompany orders, following stock developments and order schedules for all company products. You will also provide accounting and administrative assistance to the finance department.

Accountabilities

Position Accountabilities:

• Processing of all accounts payable
• Adherence to systems, policies and procedures in line with company guidelines
• Provide high level administration services to the Sales team
• Executes on specific deliverables
• Role Accountabilities:
• Demonstrate behaviors in line with company Values
• Contribute to meet and exceed the agreed specific performance objectives of the company

Responsibilities

Position Responsibilities:

• Sales Administrator Responsibilities:
• Financial Reporting
• Develop monthly sales report
• Report any deviations in deliveries and stock reports

Customer Relations

• Stay up to date with new product codes
• Liaise between production and customers to efficiently answer general enquiries concerning deliveries
• Checking prices and customer contracts
• Ensure all customer complaints, issues and queries reach a successful and appropriate conclusion
• Liaising with customers and tracking of customer products ordered Administration
• Liaising with Logistics and Supply Chain tracking customer order completion
• Support the Sales team with general operations to achieve the team’s set objectives
• Processing high volumes of customer orders
• Ensure that the Sales team is kept informed of any developments relevant to their accounts
• Capturing sales orders and follow up on deliveries
• Liaising and coordinating with Sales team to ensure that customer requirements are met
• Updating customers and Account Managers on shipment details on a regular basis regarding their orders
• Liaising with Logistics company regarding any queries and costing on products related to stock holding
• Coordinating and following up on documentation from overseas suppliers
• Liaising with Logistics Department to ensure that stock levels and cycles are adhered to

Finance Responsibilities

• Financial Administration
• Preparation of creditor reconciliations
• Verify and follow up on invoices, statements and ensure that payments are allocated correctly
• Capture accounting transactions and ensure that payments are allocated correctly
• Maintain a filing and tracking system in respect of accounting data, records, contracts and invoices
• Attend to customer queries and escalate queries timeously to accountant
• Print invoices and commitment details, make copies and obtain data as and when required
• Must liaise with customers and Sales team

Qualifications

Education

• Grade 12/Matric
• Post schooling qualification in Administration would be advantageous

Experience

5 years minimum proven work experience as a Sales Administrator

• Must have basic knowledge of creditors function

Requirements / Skills / Characteristics

• Computer literacy (MS Excel Advanced) is essential
• Syspro, SAP or JD Edwards would be advantageous
• Excellent planning skills
• Excellent organizational skills
• Understanding of the sales performance metrics
• Ability to work under strict deadlines
• Self-starter
• Excellent telephone etiquette
• Ability to work without close supervision
• Excellent numeracy skills
• Read, write and speak English fluently
• Strong attention to detail
• Ability to demonstrate effective interpersonal and influencing skills
• A team player with high level of dedication
• Ability to interact with internal & external stakeholders at all levels
• Be able to complete tasks efficiently and effectively

To apply immediately for this position click here: http://www.unique.co.za/candidate_registration_1.aspx?JobID=64089&referrer=Unique

Inherent Requirements    

• Grade 12/Matric
• Post schooling qualification in Administration would be advantageous
• 5 years minimum proven work experience as a Sales Administrator
• Must have basic knowledge of creditors function
• Computer literacy (MS Excel Advanced) is essential
• Syspro, SAP or JD Edwards would be advantageous

What Qualification    

• Matric

Minimum Qualification    

• Any