Sales Administrator – Used Trucks (Boksburg) at Volvo Group

The main purpose of the position is supporting the Used department by ensuring smooth operations, including invoicing, creating orders, and maintaining accurate records. High levels of Administration Skills, accurate paperwork, and an effective filing system are required.

Job Objectives:

• Process payments in compliance with financial policies and procedures.
• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Facilitate payment of invoices due by sending bill reminders and contacting clients.
• Generate reports detailing accounts payables status.
• Assist with ad-hoc administrative tasks from time to time.
• Build good supplier relationships, maintaining a professional reputation as an ambassador for VGSA.
• To cooperate with Audit processes by providing verifying and valid documentation on request.

Qualification & Job Experience:

• Matric Certificate or higher (With Accounting will be an advantageous).
• 3 to 5 years’ experience in similar role.
• Computer Literate, Microsoft excel and other invoicing system.
• Knowledge of the Automotive Industry.
• Exposure to a multinational organisation (desirable).

Job Related Skills:

• Team player.
• Confident and proactive approach anticipates issues and requirements.
• Excellent organisational skills.
• Good customer service skills.
• Strong documentation skills.
• Attention to Detail.
• Mandatory SAP Knowledge.
• Good telephone etiquette.
• Able to work under-pressure.

Key Competencies:

• A true team player with strong interpersonal skills – including excellent written and oral communication with the ability to communicate appropriately with all levels of management and colleagues.
• Highly competent with digital & IT tools, including Office 365 and Volvo Group related systems.
• Flexibility, energy, and time management skills with the ability to deal with changing deadlines and priorities and a Flexible approach to working hours.
• Technical awareness of motor vehicles, analytical and administrative skills.
• Ability to work as a team player within a busy department.
• Able to work unsupervised and to strict deadlines.