Scheduling Administrator Analyst at Shell Petroleum Development Company (SPDC)

What’s the role?

• The Analyst plays a critical role in analysing and clearing processing transactions in various systems by running daily control reports and following up on open items. Responsible to investigate all inconsistent deliveries to ensure that the right quantity/product is invoiced to the right customer, to investigate product losses and gains that are out of tolerance, and to process adjustments identified in investigation findings as required. Stakeholder engagement – internal and external is a critical enabler for success in this role.

Accountabilities:

OOT (out of tolerance) volume queries may be shared by the Wetstock Management Team; logged as a dispute; or identified by Scheduling Administrators whilst processing shipments.

• Run OOT control report daily to see logged items
• Identify the OOT query
• Analyse and investigate – Do a route cause analysis of OOT query by doing comprehensive end-to-end checks, including;
• Check all inconsistent deliveries to ensure that the right quantity/product is invoiced to the right customer
• Check POD (Proof of delivery) documentation and correspondence to establish and confirm delivery details
• Check processed quantities against queried quantity loss/gain
• Validate which product each customer received; check for LOB’s (left on board) Redirects or PTL (prior to load)
• Identify cause of OOT to provide a descriptive write up in support of feedback and close out investigation and analysis
• Process adjustments for the OOT shipment
• Feedback and close out
• Engage with internal and external stakeholders

    What we need from you?

• Continuous Improvement intermediate or advanced training is advantageous
• GSAP Skill
• Wet stock management / Recon Skill
• Stakeholder Management /Engagement Skill – work with Hauliers, Depot Operation/Admin, Internal Retail Site Assurance Team
• Fuelfacs Knowledge
• SM365 Awareness
• Order to Deliver end to end knowledge
• Data Analytics Skill
• Problem Solving Skills  
• Completed Secondary education or College diploma is an advantage.
• Certificate in Logistics Management or Analytics is an advantage.
• 3-5 years experience in logistics is an advantage
• Attention to detail and accuracy at all times.
• Data analytics experience is an advantage.
• Ability to work well under pressure.
• Strong HSSE skill.
• Teamwork and ability to work independently is needed.
• System requirements: SAP R3 - SD, Share Point, Salesforce.
• Intermediate working of MS Office: Excel, MS Word, Power Point, Outlook, MS Teams.
• Intermediate knowledge of Power BI.
• Intermediate Analytics of transactions and processes is needed.
• Intermediate Reporting capabilities.