Job Vacancies at Cipla

Accountability Cluster

• Daily allocation and monitoring of tasks and duties.
• Planning and coordinating the receiving, dispensing, storage, and distribution of goods in the warehouse.
• Impart training with respect to schedule training, GMP, safety, hygiene, application, and principles of production for department personal according to the need.
• Management of staff absence
• Ensure all supplier deliveries are received, checked, processed, and stored away within agreed timelines.
• Notify specific departments when supplier non conformance or shortage are found.
• Developing and implementing procedures for the safe and efficient handling and storage of goods, in compliance with relevant regulations and standards
• Liaise with appropriate departments when non-conformance or poor-quality returns are received
• Provide reports to the Warehouse Manager as and when requested.
• Produce internal performance reporting in order to ensure that throughput, quality and trends can be monitored and assessed.
• Ensure compliance to all health and safety legislation/guidelines for self and employees at all times
• Carry out investigations into any accident or near miss incidents. Ensure for internal health and safety audits as and when requested.
• Check and Monitor for cleanliness, maintenance, upkeep of the department, premises and   Equipment of Stores.
• Ensuring the compliance of warehouse operations with relevant laws, regulations, and industry standards
• Escalate issues to management within appropriate time frames.
• Provide end of day/shift handover information to the Warehouse manager

Relevant experience:

• 5-8 years of  Supervisory experience in stores of a pharmaceutical organisation, knowledge of material management module in ERP system and cGMP in warehouse.

Educational qualifications:

• Matric
• National Diploma related to warehousing / logistics

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Key Accountabilities

• Effective utilization of resources to keep processes cost effective
• Participates in developing team goals and objectives, by planning resources, equipment and manpower
• Conducts shift handover
• Production plan is updated as required, in accordance with Production Planning
• Contingency plans for production are generated and implemented as and when required
• Be accountable for shift production and translating targets into outputs
• Forecast possible problem areas and non-conformances that could potentially affect production
• Reporting breakdowns and stoppages to direct line Manager/relevant responsible persons
• Timekeeping of staff
• Ensure timeous receipt of materials from stores
• Ensure timeous receipt of QA documents
• Able to co-ordinate Production activities
• Multitask
• Prepare for daily operations to meet daily production outputs
• Motivate and suggest equipment and process requirements/improvements
• Ensures areas and equipment are clean and ready for use as per SOP
• Ensures documentation/materials are checked as per SOP
• Ensures Sign Off on process:
• Declaration of ready and clean for production
• Authorization of Production Documents
• Initiate operational action to prioritize shift problems and any deviations that may occur
• Reporting any deviations and the generation of non-conformance reports and investigations
• Reporting breakdowns to maintenance
• Monitors downtimes and problem solves with corrective action
• Evaluates Product yields and reports deviations to Production Manager
• Ensures product yield compiles to limits, if not initiates an investigation, collates report and discusses with Production Manager
• Performs calculations such as yields and potency calculations
• Assists in re-design of manufacturing methods
• Performs training of operators on SOP’s, safety etc
• Initiates changes once approval has been obtained
• Accountable for product integrity
• Writing up of SOPs
• Generation and close out of Deviations and Change controls.
• Conduct regular audits
• Review and improve current documents (BMR/BPR’s, SOP’s, Log Books etc)
• Drawing up of new BMR/BPR’s
• Plan/organize/conduct Qualifications of equipment
• Assist with New Product Development and validations
• Training of staff
• Maintenance of training matrix
• Conduct Root Cause analysis and process optimization projects
• Responsible for ensuring the ‘real time’ completion of Batch Manufacturing Records (BMR) and Batch Packaging Records (BPR), Log Sheets, Syspro Transaction etc. during all production processes. (Reconcile, audit , queries resolved before QA login
• Responsible for the timeous completion of Non-conformance reports and the initiation and implementation of relevant corrective actions
• Responsible for the timeous completion of Change Control Requests and the initiation and implementation of relevant actions
• BMR’s and BPR’s are reviewed and made current where necessary
• Orders and controls non-production spend items
• Participates and supports the implementation of Best Practices and other continuous improvement initiatives
• Ensures corrective action is taken to minimize deviations and yield transgressions
• Prepares, reports and submits Deviations and transgression reports to QA
• Ensures that GMP and SOP procedures are strictly adhered to
• Monitors quality checks including in-process controls according to SOP, reviews and improves if necessary

Responsible for Document Procedure Compliance:

• Sign-on
• Completion
• Verification as per SOP
• Audit docs before QA login and final signoff
• Safety and health problems are identified and reported to the safety rep for rectifying
• Hazardous situations resolved immediately or reported to Production Manager
• Equipment is available and ready for use
• Incidents/accidents are prevented by effective operating of equipment and machinery, and following health and safety procedures
• Health and safety procedures are adhered to
• The work area is safe and clean as per company policy
• SOPs are followed
• Performance issues are accurately identified and action instituted
• Potential conflict is resolved according to IR procedures
• Disciplinary action is taken according to the IR policy – in cases of poor performance and inappropriate behaviour by staff
• Staff performance is monitored against standards and regular feedback is provided
• Individual goals are developed and aligned to team goals and roles are clearly defined as per role profile
• Performance discussions are held regularly to identify learning requirements
• Training of intern pharmacists and pharmacist manufacturing assistants

Educational qualifications:

• Bachelor of Pharmacy (BPharm)

Relevant experience:

• Minimum of 3 - 5 years of experience in Pharmaceutical manufacturing plant
• Previous staff management is advantageous
• Must be a strong leader with the ability to organize, motivate the staff, and take quick and appropriate action in case of problems.

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Accountabilities

• Continuously improve the demand forecast and drive forecast accuracy improvements.
• Gain market insights using analytical, marketing and sales data as well as qualitative inputs to improve forecasts through demand driven forecasting.
• Collaborate closely with commercial teams, finance, supply planners, other relevant stakeholders, and suppliers locally and internationally.
• Maintaining and ensuring master data integrity across SAP, IBP, and relevant systems
• Support, analysis, and reporting for S&OP Process, specifically Demand reviews.
• KPI reporting and compiling presentation decks to relevant stakeholders
• Lead and manage demand review process with Commercial and finance for assigned portfolio.
• Continuous Improvement

NB- Full JD is available on request !!!

Education Qualification
 

• Relevant Bachelor’s degree in supply chain management (BCom), Business Economics, Logistics, (BCom), Engineering (BEng), or related field

Relevant Work Experience

• 3+ years of demand planning and/or supply planning, supply chain analytics, industrial engineering
• Exposure to supply chain and supporting S&OP process is required.
• Experience in Demand Planning including replenishment forecasting is required.
• Good working knowledge with ERP systems (SAP), Integrated Business Planning (IBP) and BI Platforms

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Accountabilities-1

Strategy Development and Execution:

• Develop and lead the overall strategic planning process for the organization.
• Utilize data-driven approaches to identify strategic opportunities and risks
• Work closely with the finance team to assess financial implications of strategic initiatives
• Collaborate with key stakeholders, including senior leadership, to ensure alignment between strategy and organizational goals
• Develop detailed action plans to execute the strategic initiatives.
• Monitor progress and adjust strategies as needed to achieve organizational goals.
• Define key performance indicators (KPIs) to measure the success of strategic initiatives.
• Establish a system for regular performance reporting and analysis

Accountabilities-2

Technical Advisory:

• With the approval of the CEO, set the Operations Council agendas, develop an action tracker and monitor to completion to ensure the region achieves its aspirations
• Critical agent for integration and changes in business projects related to technical functions, specifically new launches, SCM, Quality, Regulatory Affairs and Manufacturing
• Support CEO with technical-related Global MC projects
• Support CEO with SAGA Leadership team projects that are technical in nature
• Accountabilities-3

Launch Readiness:

• Supervise the development of detailed project plans for each product requiring launch for products within all SAGA portfolios as allocated (including SSA, CGA, Internally Developed Products, 3rd Party or licensed products)
• Develop and publish monthly dashboard on new launches portfolio for Governance sessions and Control Towers
• Prepare cross-functional planning files (e.g. Quarterly business case triggering, Artwork triggering etc)
• Problem solve cross-functional issues related to new launches as they arise
• Proactively mitigate risks and monitor project progress against identified risks by tracking delivery against plan, reviewing milestones and providing feedback and information to the execution team to ensure seamless execution
• Manage conflict and bring quick resolution to difficult problems through timely intervention and by facilitating and strengthening the interaction between Functional Heads
• Analyze Business Cases with Finance department to ensure revenue targets aligned to development (PSC) business cases to ensure new products provide the targeted return on investment
• Develop and execute new product budget
• Accountabilities-4 to 6

New Product Supply Security:

• Monitor performance of launched products for 24 months after launch to ensure sufficient inventory is held to avoid out-of-stocks
• Problem-solve cross-functional issues related to continued supply of existing products

New Launches Continuous Improvement:

• Identify new initiatives in collaboration with cross-functional teams
• Brainstorm, collate and manage all initiatives across the team (including prioritizing initiatives)
• Identify new systems and digital tools that can improve process efficiency (including potential automation of activities)
• Train cross-functional teams on project management tools

Manage a team:

• Recruit and develop team members
• Manage performance through setting clear goals
• Ensure team engagement
• Ensure all HR processes are implemented as required by the organisation

Education Qualification

• B Pharm or relevant BSc degree
• Project Management Diploma is advantageous

Relevant Work Experience

• 5 years scientific experience in pharmaceutical industry/ Biotech or experience in field of product development and / or project management

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JOB PURPOSE

• Customer-Centric - Be dedicated to delivering exceptional experiences to our customer to maintain the excellent quality they are accustomed to
• Purpose – To drive our actions to live the caring for life credo
• Innovation – To commit to thinking beyond the business, as usual, to innovate and transform our business
• Responsibility - To take responsibility to transparently drive the change
• Excellence - To strive for excellence in everything we do
• Integrity and Trust - To take principled decisions and treat each other with respect

KEY ACCOUNTABILITIES

• Change Management
• Deviation and CAPA
• Customer Complaints
• Annual Product Review
• SOP and Master Documentation
• Job Creation and Life Cycle
• GMP Compliance
• Deputy Responsible Pharmacist Duties
• Safety, Health and Environmental Standards

MINIMUM QUALIFICATIONS

• B Pharm Degree
• Post Graduate Qualification (advantageous)

RELEVANT EXPERIENCE

• Minimum 3 years in Pharmaceutical Manufacturing environment
• Minimum 3 years of experience in Quality Assurance
• Knowledge of cGmP, QMS and QA processes
• Good communication skills, Leadership Skills