SCM Officer at The South African National Roads Agency (SANRAL)

POSITION OBJECTIVE

• The SCM Officer will be responsible to ensure organisation-wide compliance to SCM processes and related policies and procedures; and to provide guidance and support to employees on SCM-related activities.                             

MINIMUM REQUIREMENTS

• A relevant tertiary qualification at NQF 7 as recognized by SAQA in Supply Chain Management/ Purchasing / Public Administration / Finance / Civil Engineering.
• At least five years post-qualification experience in a procurement / SCM environment.
• Knowledge of public procurement systems including the legal framework of the various regulatory institutions responsible for procurement and transformation for both engineering and corporate procurement.

ADVANTAGEOUS

• Relevant industry knowledge in Engineering / Construction will be an added advantage.

WORKPLACE COMPETENCIES

• Strong leadership and communication skills with the ability to prepare and present findings in written and oral form.
• Knowledge of public procurement systems including the legal framework of the various regulatory institutions responsible for procurement and transformation for both infrastructure (construction and engineering consultants) projects and general goods / services procurement.
• Knowledge and understanding of CIDB Act and Regulations, B-BBEEA, PPPFA and its Regulations, FIDPM.
• Good understanding of critical linkages and relationship between the business operational objectives and procurement models. Skills and knowledge of construction procurement will be an added advantage.
• Good verbal and communication skills.
• Good computer skills (MS Word and MS Excel).

KEY RESPONSIBILITIES
Operation and reporting on the SCM Committee System

• Develop and maintain guidelines for the effective operation of the SCM Committee System.
• Development of procedure and processes to guide compliance to the legislative requirements for:
• Bid Specification Committees’
• Bid Evaluation Committees’
• Bid Adjudication Committees’
• Development of reports for information on the performance of the Bid Committees.

Review procurement proforma document templates, review/draft award memo templates

• Review procurement proforma document templates, review/draft award memo templates and ensure that they are drafted in accordance with procurement. regulations and SANRAL supply chain management (SCM) policies and procedures.
• Coordinate updated / amended proforma document templates and award memo templates for approval by the delegated authority.
• Review and analyse the impact of changes to procurement proforma document templates, review/draft award memo templates on the performance of the SCM Unit.
• Engagement with regional and head office staff and management on procurement proforma document templates, review/draft award memo templates amendments.

Maintenance of the SCM operational risk register

• Identify annual SCM operational risks; allocate control measures. 
• Monthly workshop and update of the operational risk register.
• Major effectiveness of control measures.
• Undertake annual Risk Control Self-Assessment on the SCM operational risk register.  
• Chair Bid Specification Committee for non-engineering.

Liaise with National Treasury

• Ongoing liaison with National Treasury on procurement matters including submission of annual procurement plan, quarterly reports, monthly reports.

Auditing and quality control – undertake procurement spot audit.

• Undertake procurement spot audit across SANRAL head and regional offices to ensure compliance procurement is undertaken in line with procurement regulations and SANRAL supply chain management (SCM) policies and procedures.
• Implement measures to identify and correct irregular expenditure.
• Ensure compliance to sound procurement practices.
• Development of reports for information on the control initiatives.
• Advisory and stakeholder management services

Communication of SCM information to:

•  Internal stakeholders
• External stakeholders
• Advice, guidance and support in the procurement and selection methods to:
• Internal stakeholders
• External stakeholders