Secretarial Administrator (Kwazulu Natal) at BDO South Africa

Description

Financial Management:

• Ensure compliance of the provisions of the Companies Act and rule s made thereunder and other statutes and byelaws of companies.
• Advise, liaise and correspond with clients, consultants and vendor s regarding the Annual Return, XBRL and compliance checklist processes.
• Submit Annual Returns, XBRL Annual Financial Statements and compliance checklist to CIPC for clients.
• Monitor changes in relevant legislation and the regulatory environment and take appropriate     action for clients.
• Coordinate and facilitate accurate and timeous administration of client company records and registers including the preparation and lodgment of all documents with the CIPC and the maintenance and updating of the company's registers.
• Sort and file various documents and/or return as required under the provisions of the Companies Act for clients.
• Monitor and ensure that the Annual Return processes and procedures is followed correctly for clients.
• Maintain books and registers of client companies as required under the provisions of the Companies Act.
• Consult and liaise with external regulators and advisers, such as Cl PC, Auditors and the Master of the High Court.
• Coordinate and deal with all correspondence between client companies and their shareholders.
• Ensure that information is updated on the relevant system.
• Collect and continuously follow up on outstanding information and payment from clients.
• Prepare and submit Billing Sheet Schedule and Invoices as required.
• Prepare proposals and quotations to prospective clients as required.
• Prepare and follow up on engagement letters.
• Analyse and respond timeously to emails from clients and relevant stakeholders.

Risk and compliance management:

• Adhere to all relevant laws, policies and Standard Operating Procedures throughout the organization.
• Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and to identify and manage risks.
• Support and provide evidence to all internal and external audit requirements.
• Maintain and enforce all related Service Level Agreements to mini mise business risk and ensure business continuity.

Stakeholder management:

• Identify and mitigate internal systems and procedural barriers to enhance excellent customer service.
• Build and maintain effective internal and external stakeholder relationships for the purpose of expectations management, knowledge sharing and integration, and to manage Statucor’s reputation.
• Represent and participate in the organisation's committees and tasks teams when required.
• Implement timeous communication on progress and challenges in achieving the tactical work plans to impacted stakeholders.
• Drive and manage the communications with relevant stakeholders.

Requirements

• Qualifications/Recognition of Prior Learning equivalent
• Diploma in Corporate Governance, Compliance or similar

Work Experience

• 2-3 Years in Compliance and/or Annual Returns.

Knowledge

• Companies and Intellectual Property Commission.
• Relevant legislation and regulatory frameworks.
• JSE Listing Requirements.
• Business Acumen.
• Companies Act.
• Financial Statements and Reporting.

Skills and Competencies

• Verbal and Written Communication.
• Conflict Resolutions.
• Presentations.
• Project Management.
• Computer Literacy.
• Planning and Prioritising.
• Resilience.
• Detail Orientation.
• Innovative Thinking.
• Customer Centric.
• Results Focused.
• Quality Focused.
• Assertiveness.
• Teamwork.
• Problem Solving.
• Judgement and Decision Making.
• Analytical Thinking.
• Analytical Thinking.
• Impact and Influence.