Secretary (Executive) at Glencore

Key responsibilities

• Optimise senior management time by screening calls and visitors, managing senior managers’ calendars and coordinating meeting room bookings and venue logistics.
• Provide high-quality administrative and secretarial support, including drafting and formatting correspondence, reports and internal memoranda.
• Coordinate and manage internal and external meetings and events, prepare agendas, and take and distribute accurate minutes and action lists where required.
• Arrange complex travel itineraries and accommodation for senior managers.
• Devise, maintain and improve office systems, filing and document control.
• Manage procurement and inventory of office consumables and services.
• Coordinate and manage internal communications and act as a professional point of contact for external stakeholders.
• Oversee and supervise Administration staff, manage workloads and performance.
• Handle confidential information with discretion and maintain the highest standards of confidentiality and professionalism.

Essential qualifications and experience

• Grade 12 (NQF Level 4) or equivalent.
• 5 years’ secretarial or related administrative experience in a similar role; or alternatively a minimum 2 years’ experience in a similar role with a recognized Office Management / Secretarial diploma.
• Strong MS Office skills (Word, Excel, PowerPoint, Outlook); experience with SAP S/4HANA and Coupa advantageous.
• Excellent English written and verbal communication skills.
• Excellent organisational skills, time management and attention to detail.
• Proven ability to work under pressure, prioritise and meet tight deadlines.
• Demonstrated discretion and ability to handle confidential matters.
• Experience supporting senior executives in a corporate, mining or heavy-industry environment.
• Presentation design skills and experience preparing executive-level briefings.
• Event coordination experience and stakeholder management skills.

Applications Close: 27 April 2026