The Auditor-General of South Africa ("AGSA") is established in terms of section 181(1) (e) of the Constitution of the Republic of South Africa, 1996 (Act No.108 of 1996) as a state institution supporting the constitutional democracy. The constitutional functions of the AGSA are set out in section 188 of the Constitution and sections 4 of the Public...
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Secretary to Business Unit Leader and Deputy Business Unit Leader - Nat C
Arrange and coordinate business unit meetings and functions
Liaise with external stakeholders
Screens telephone calls, enquiries and requests and handles them as appropriate.
Deals with incoming correspondence and engages relevant people as a result and where necessary.
Maintains the Executive’s diary and make appointments as aggreed.
Organises meetings and takes minutes.
Makes travel and accommodation arrangements.
Types documents, reports and all correspondence as needed.
Prepares basic presentations on topics related to the business unit.
Manages and maintains information for the Balanced Scorecard.
Conducts information searches.
Sets up and maintains appropriate records management systems.
Draws the internal controls data and completes reports
Performs all related administrative duties and collaborates with the BU admin manager
Ensures impeccable order in the Executives' office.
Proactively co-ordinates and monitors the flow of tasks and assignments between BU and Senior Managers or the BU and other BU members.
Proactively manages and follows up on project / BU deliverables due to the BU and governance structures
Structures and maintains an appropriate management information system for the BU.
Ensures all relevant stakeholders receive timely and accurate information related to the Executives' office and line of work, specifically the AGSA’s top leadership.
Provides input on centre and BU budget, maintains budget and keeps record of BU’s account details.
Captures Purchase orders:
Ensure payment of invoices
Investigates and resolves financial queries
Draws relevant financial reports
Maintains and balances petty cash fund.
Captures and reconciles BU expenditure in collaboration with the BUAM
Reviewing purchase orders
Effective management of resource management tool with support of SM
Performance of ad-hoc tasks as requested by Executive management
Experience
At least three year secretarial / administrative experience
Experience in an audit environment will be an advantige
Having a security clearance will be a further advantige
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