Secretary to Director: Environmental Quality Management at Kwazulu-Natal:Department of Economic Development, Tourism and Environmental Affairs

REQUIREMENTS :

• The ideal candidate must be in possession of a Grade 12 Certificate or any qualification that will enable the person to perform work satisfactorily. Practical experience in rendering secretarial/ administrative support to Management/ Senior Management will serve as an added advantage. Computer literacy is a prerequisite.

DUTIES : The successful candidate will be required to:

• Provide a secretarial/receptionist support service to the Director, i.e., receive telephone calls and refer the calls to the correct role players if it is not meant for the Manager. Record appointments and events in the diary of the Director, type documents for the Director, and operate office equipment; Provides travel and event management services to the Director i.e. Liaises with travel agencies to make travel arrangements; Check the arrangements when the relevant documents are received; Arranges meetings and events for the director and the staff in the directorate; Identify venue, invite role players, organize refreshments and set up scheduled for meetings and events;
• Processes the travel and subsistence claims for the directorate; Provide a clerical support service to the Director i.e. Arrange meetings and events for the Director, records minutes of the meeting of the Director, does filling of documents, administer leave system, Receive, record and distribute all incoming and outgoing documents, handles the procurement of standard items e.g. Stationery, refreshments, collect all relevant documents to enable the Director to prepare for the meetings; Remains up to date with regard to prescripts and policies to ensure effective and efficient support to the Director i.e. Studies relevant Public Service and departmental prescripts/ policies and other documents, remain abreast with the procedures and process that apply in the office of the Director.