Security Administration Officer at The Department of Sports, Arts and Culture (DSAC)

REQUIREMENTS :

• Senior Certificate/Matric Certificate /Grade 12 Certificate/ NQF level 4 or equivalent qualification. A minimum three-year National Diploma (NQF level 6)/ Degree (NQF level 7) as recognized by SAQA in Security Management, Security Risk Management, Safety and Security Management or any relevant security related qualification. Grade A Certificate registered with Private Security Industry Regulatory Authority.
• 1-2 years relevant experience in security administration management environment. 

Key Performance Areas:

• Coordinate security documentation and administrative processes in line with departmental security policy. Maintain and update security registers (access cards, incident reports, visitor logs, etc.). Assist in compiling reports on physical, personnel, and information security incidents. Monitor and ensure compliance with security service providers contract and service level agreements. Maintain classified document registers and ensure secure handling, storage, and disposal of sensitive information.
• Ensure availability and maintenance of security-related materials and equipment. Assist to process payments, quotations, and procurement for security-related goods and services. Provide secretarial support services within the Sub-Directorate. Ensure effective records management within the Sub-Directorate. Coordinate logistical arrangements for security meetings and events. Maintain filing systems and ensure that all security administrative documents are properly archived filed. Facilitate programming and deactivation of access cards and keys of the building.
• Ensure that employees have access cards and temporary cards for service providers/ visitors. Assist in the coordination and monitoring of security services (guarding, access control, Closed Circuit Television, and alarm systems). Monitor and maintain records of key control systems, office and building access. Ensure safe storage and secure handling of building and office keys. Support senior security officers in implementing and maintaining access control procedures. Participate in periodic inspections of departmental premises to identify potential security risks and vulnerabilities. Conduct key audits and inspections to verify compliance with security protocols. Investigate incidents of lost or stolen keys. Ensure proper reporting and implementation of corrective measures after a security breach has occurred or incident took place.
• Facilitate duplication and replacement of lost keys in line with approved procedures. Maintain a key register and ensure all transactions are properly recorded. Issue security vetting and screening applications forms to employees. Keep accurate records of security clearance status for departmental officials. Distribute vetting application forms to new employees and those with expired clearance certificates. Facilitate the screening and verification of contract security personnel. Manage the issuing and record-keeping of vetting certificates from the State Security Agency (SSA).
• Ensure completed vetting applications, clearance certificates are collected and delivered to the relevant unit and/or employees. Maintain a database of vetted personnel and ensure periodic updates. Provide reports on vetting status and outstanding applications. Assist in the review and implementation of security policies. Ensure implementation of relevant circulars and directives. Distribute updated security guidelines and reminders on compliance requirements.
• Participate in security risk management exercises and recommend improvements. Provide support during security awareness and training programmes for employees, visitors, and service providers. Assist in implementing corrective measures. Participate in health and safety meetings and initiatives within the department. Participate in evacuation drills and assist with roll call at assembly points. Report safety hazards or security risks identified during routine operations. Assist Health and Safety representatives to promote a safe working environment.