Job Openings at The Department of Sports, Arts and Culture (DSAC)

REQUIREMENTS :

• Senior Certificate/Matric Certificate /Grade 12 Certificate/ NQF level 4 or equivalent qualification. A minimum three-year National Diploma (NQF level 6)/ Degree (NQF level 7) as recognized by SAQA in Security Management, Security Risk Management, Safety and Security Management or any relevant security related qualification. Grade A Certificate registered with Private Security Industry Regulatory Authority.
• 1-2 years relevant experience in security administration management environment. 

Key Performance Areas:

• Coordinate security documentation and administrative processes in line with departmental security policy. Maintain and update security registers (access cards, incident reports, visitor logs, etc.). Assist in compiling reports on physical, personnel, and information security incidents. Monitor and ensure compliance with security service providers contract and service level agreements. Maintain classified document registers and ensure secure handling, storage, and disposal of sensitive information.
• Ensure availability and maintenance of security-related materials and equipment. Assist to process payments, quotations, and procurement for security-related goods and services. Provide secretarial support services within the Sub-Directorate. Ensure effective records management within the Sub-Directorate. Coordinate logistical arrangements for security meetings and events. Maintain filing systems and ensure that all security administrative documents are properly archived filed. Facilitate programming and deactivation of access cards and keys of the building.
• Ensure that employees have access cards and temporary cards for service providers/ visitors. Assist in the coordination and monitoring of security services (guarding, access control, Closed Circuit Television, and alarm systems). Monitor and maintain records of key control systems, office and building access. Ensure safe storage and secure handling of building and office keys. Support senior security officers in implementing and maintaining access control procedures. Participate in periodic inspections of departmental premises to identify potential security risks and vulnerabilities. Conduct key audits and inspections to verify compliance with security protocols. Investigate incidents of lost or stolen keys. Ensure proper reporting and implementation of corrective measures after a security breach has occurred or incident took place.
• Facilitate duplication and replacement of lost keys in line with approved procedures. Maintain a key register and ensure all transactions are properly recorded. Issue security vetting and screening applications forms to employees. Keep accurate records of security clearance status for departmental officials. Distribute vetting application forms to new employees and those with expired clearance certificates. Facilitate the screening and verification of contract security personnel. Manage the issuing and record-keeping of vetting certificates from the State Security Agency (SSA).
• Ensure completed vetting applications, clearance certificates are collected and delivered to the relevant unit and/or employees. Maintain a database of vetted personnel and ensure periodic updates. Provide reports on vetting status and outstanding applications. Assist in the review and implementation of security policies. Ensure implementation of relevant circulars and directives. Distribute updated security guidelines and reminders on compliance requirements.
• Participate in security risk management exercises and recommend improvements. Provide support during security awareness and training programmes for employees, visitors, and service providers. Assist in implementing corrective measures. Participate in health and safety meetings and initiatives within the department. Participate in evacuation drills and assist with roll call at assembly points. Report safety hazards or security risks identified during routine operations. Assist Health and Safety representatives to promote a safe working environment. 

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REQUIREMENTS :

• Senior Certificate/Matric Certificate /Grade 12 Certificate or equivalent qualification; Three-year National Diploma (NQF level 6)/ Degree (NQF level 7) as recognised by SAQA in Public Relations, Public Administration, Media Studies, Office Administration or any relevant Administration qualification;
• 3-5 years relevant experience, at least 3 years at Middle Management (Assistant Director) level in administrative, political and parliamentary processes in the office of the executive authority; A valid driver’s licence

DUTIES :

• To provide administrative support to the executive authority on matters relating to Parliament/the legislature and Cabinet/executive council. To monitor events in Parliament/the legislature to identify matters that have a bearing on the portfolio of the executive authority: To liaise with structures like portfolio and standing committees on matters that have a bearing on the portfolio of the executive authority and brief departments on decisions taken; To monitor events in Cabinet/Executive Council to identify matters that have a bearing on the portfolio of the executive authority:
• To peruse documents like minutes of Cabinet and cluster committees and monitor meetings of the executive structures to identify matters that have a bearing on the portfolio of the executive authority; To liaise with structures, by attending meetings, like cluster and cabinet committees. To render an efficient and effective parliamentary service. To facilitate timeous and appropriate responses to parliamentary questions in the format prescribed by Parliament/the legislature and ensure departmental representation in parliamentary events
• . To compile cabinet memoranda, speeches, submissions, briefing notes and other documents as required. To gazette and table draft bills emanating from the portfolio of the executive authority. To provide advice and support in terms of policy and procedure to the department in respect of key parliamentary events, like the tabling of the budget vote of the executive authority.
• To co-ordinate and control movements between the Pretoria and Cape Town offices for Parliamentary sessions (where applicable): To manage and oversee the packing, dispatching and unpacking of official documents and equipment in Pretoria and Cape Town; To manage the movement of households to and from Cape Town.
• To study the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly; Remain up to date with regards to the applicable prescripts/policies and procedures that apply to his/her work terrain; Remain abreast with the procedures and processes applicable to the executive authority.