Senior Admin Officer: Contract Management at Department Of Public Works And Infrastructure

REQUIREMENTS :

• A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Supply Chain Management / Public Administration or related qualification. Relevant experience in Supply Chain field.

DUTIES :

• Provide admin support in the management of changes on the original agreement and ensure proper contract administration. Confirm contract terms are understood by relevant stakeholders. Administer variations to the contracts. Assess applications for price adjustment and invoke penalty clauses. Assess applications for variations, amendments and cancelations and develop proposals for approval.
• Implement corrective action whenever significant or unacceptable deviations against the original agreement occurs. Escalate all contract disputes to the management and legal offices. Conduct SCM compliance checking of contracts that have been awarded. Confirm if the contract has been signed and recorded in accordance with the bid adjudication resolution. Verify if contracts are in compliance with relevant procedures.
• Establish and maintain stakeholder and supplier relationships to identify and minimise risk Generate reports on the current status of existing agreements. Analyse and report on specific risks associated with contracts. Ensure that sufficient documentation is obtained for all contracts entered into. Provide administration support to contract Management. Ensure that all contracts are accurately recorded on the contract register.
• Maintain the contract register for tenders through updating register with all contract changes. Ensure that project managers send in copies of relevant documents upon expiry of contracts. Notify stakeholders about expiring contracts. Gather relevant information required by the stakeholder. Ensure good record and safe keeping of contract documents for easy access. Arrange logistics for relevant meetings and take minutes of the minutes. Communicate SCM circulars with relevant stakeholders.