Senior Administration Assistant at Quest Staffing Solutions

Duties & Responsibilities

• Informing staff of the guest arrival to our office 
•  Maintain office cleanliness by communicating with outsourced service provider. 
• Schedule and coordinate travel desk arrangements for staff and international guest coming to Mitsui. 
• Monitor and maintain inventory of office supplies and place orders when necessary.
• Ensure all office equipment is in good working condition and arrange for repairs when needed. • Liaise with vendors to ensure timely delivery of supplies. 
• Organize and maintain documents, reports, and records. 
• Ensure confidentiality and security of sensitive information. 
• Communicate effectively with internal staff and external contacts. 
• Provide administrative support to managers as needed.
•  Assist in organizing company events 
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Identify administrative problems and inefficiencies.

Desired Experience & Qualifications

• Appropriate Diploma or Equivalent
• Minimum 3 years of Administrative Assistant experience
• Proven experience as an office administrator, office assistant, or relevant role.
• Proficiency in office management software and ability to operate standard office equipment.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to multi-task and prioritize tasks effectively.
• Professional demeanor and ability to maintain confidentiality.
• Flexibility and adaptability to changing workloads