Personal Assistant at Datafin Recruitment

ENVIRONMENT:

• An independent engineering firm able to provide existing businesses access to an engineering department for the development of products and engineered solutions, is currently seeking a multi-skilled Personal Assistant who can operate across administration, office management, marketing support, and light creative/design tasks.
• This is not a traditional PA role, it combines executive support, project administration, basic design/marketing responsibilities, and involvement in the company’s signage and laser-cutting workflows.
• The role is intended to replace and level up a current internal employee, giving the business more capability across both operational and creative functions.

DUTIES:

Key Focus Areas:

Executive & Administrative Support:

• Diary and meeting management for Directors.
• Handling quotes, contractor follow-ups, document control, and general admin.
• Acting as the primary support point for various ad hoc and ongoing tasks.

Office Management:

• Oversight of daily office operations, consumables, equipment, contractor coordination.
• Maintaining organisation, structure, and smooth workflow across the office.

Marketing & Creative Support:

• Updating the WordPress website (content edits, images, company news, etc.).
• Supporting graphic design tasks (basic layout, resizing, brand materials).
• Using LightBurn or similar software for laser-cutter file preparation (training can be provided).
• Assisting with signage-related tasks and creative production as needed.

Client & Project Coordination:

• Preparing and following up on quotations.
• Coordinating internal teams and suppliers to ensure job progress.
• Communicating with clients professionally and tracking project updates.

ATTRIBUTES:

Ideal Candidate Profile:

• Highly organised, proactive and capable of balancing diverse responsibilities.
• Comfortable moving between admin, operations, and creative tasks.
• Tech-savvy and quick to learn new software and systems.
• Friendly, polished communication style with clients and internal staff.
• Creative problem-solver and strong multitasker.
• Previous experience in signage, graphic design, office management or marketing coordination is a strong advantage.
• Candidates with design/marketing exposure or relevant certifications fall on the higher end.

Overall Fit:

• This role suits someone who is versatile, energetic, and able to support the Directors while ensuring the day-to-day operations, marketing activities, and design-related tasks run smoothly. A strong organisational base combined with a creative edge will ensure long-term success in this position