Coordinator: Academic Planning at University of Pretoria/Universiteit van Pretoria

JOB PURPOSE:

The Coordinator: Academic Planning and Quality provides administrative, data, and technical support to ensure effective academic planning, quality assurance, and regulatory compliance. The role contributes to accreditation processes, institutional risk management, and evaluation activities, while supporting collaboration across faculties, departments, and external regulatory bodies. The position plays a vital role in safeguarding institutional compliance and supporting the successful delivery of academic programmes.

KEY RESPONSIBILITIES:

• The incumbent responsibilities include but are not limited to: 

Administrative, Data and Technical Support: 

• Providing faculties and academic departments with documentation and guidance on academic planning processes, regulations, and policies;
• Managing institutional academic documentation and data through relevant University systems;
• Monitoring new qualifications and programme plans on institutional systems and track their progress;
• Extracting, analysing, and providing academic data to internal and external bodies as required;
• Ensuring accuracy of academic data through programme-level investigations and verification;
• Compiling and submitting qualification and programme documentation to regulatory bodies, including DHET, CHE, and SAQA;
• Tracking the submission and approval status of qualifications and programmes on the HEQSF system and provide regular feedback to faculties;
• Responding to academic planning-related queries from former students and external stakeholders;
• Assisting with Senate processes related to amendments of academic qualifications and programmes;
• Contributing to annual reporting on accreditation outcomes, including analysis of feedback from the HEQC;

Strategic Risk Management and Quality Support: 

• Assisting with consolidating information for the institutional Strategic Risk Register;
• Supporting institutional awareness initiatives related to risk management;
• Assisting in coordinating external evaluations and accreditation visits when required;

Stakeholder and Project Support: 

• Providing operational support to academic planning and quality coordinators;
• Assisting with the compilation and updating of project plans and related documentation;
• Supporting project delivery to ensure adherence to scope, timelines, and objectives;
• Contributing to maintaining effective communication and working relationships with internal and external stakeholders.

MINIMUM REQUIREMENTS:

• A relevant Bachelor’s or B-Tech degree; 

OR

• A relevant three-year National Diploma.
• At least three years’ experience in academic planning administration within a higher education environment (with a degree/B-Tech); 

OR

• Five years’ experience with a diploma;
• Experience in project administration, particularly in quality assurance or academic planning projects;
• Experience in a public higher education institution will be advantageous.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Advanced knowledge of higher education policies, academic planning processes, and regulatory frameworks;
• Strong understanding of quality assurance frameworks and programme development requirements;
• Advanced proficiency in MS Office and higher education information systems;
• Strong data handling and basic descriptive analysis skills;
• Excellent written and verbal communication skills;
• Proven ability to work collaboratively with diverse internal and external stakeholders;
• High levels of professionalism, ethical conduct, and attention to detail;
• Strong leadership skills and decisiveness;
• High level of integrity in handling sensitive information;
• Strong interpersonal skills, highly organised and a keen commitment to excellence;
• The ability to liaise and communicate effectively on all levels within the organisation and with clients from diverse backgrounds and cultures;
• Formal training or certification in Quality Assurance, Monitoring and Evaluation, or Project Management (advantageous).
• Ability to work in a team.

ADDED ADVANTAGES AND PREFERENCES:

• An Honours degree in a related field will be an advantage;.

CLOSING DATE:  11 February 2026