Senior Administration Specialist at Old Mutual

Job Description

• African Infrastructure Investment Managers (Pty) Ltd was established in 2000 and has established itself as a leading niche private equity fund manager, specialising in infrastructure equity investments in the African market.
• AIIM actively manages investments in North, East, West and Southern Africa and has assets under management of USD 2.9 billion with a track record extending across eight African infrastructure funds.

Role Overview

• AIIM is seeking a Senior Administration Specialist to support the Operations team with operations and facilities management, events, and administrative support to two functional areas within AIIM.

Responsibilities

• This role provides immediate response to complex administrative requirements in accordance with SLA parameters, in a processing environment. The incumbent is individually accountable for achieving results through their own efforts.

The successful candidate will be responsible for but not limited to:

• Processing of Ops/Finance/Investment team staff claims, DocuSign’s, vendor invoices, etc
• Processing of Shared Services staff claims, vendor invoices, etc
• Filing and organizing records, invoices, and other important documentation
• Participate actively in planning and execution of company events and team functions
• Assist with Office maintenance and installations
• Assist and liaise with vendors and service providers
• Travel booking for Operations, Finance & Investment Team (ATAF)
• Diary management for Operations, Finance & Investment Team (ATAF)
• Administration for Operations, Finance & Investment Team (ATAF)
• DocuSign processing for Finance departments
• Management of Access control system
• Assist with administration of the Subscriptions database/renewals/ applications for the company
• Vendor onboarding
• Assist with Staff onboarding
• Asset management (administration/audits/updates)
• Insurance administration (Renewals, claims, processing)
• Health & Safety compliance

Skills, Qualifications and Experience required:

• Matric, with relevant tertiary qualification/courses
• Operations and facilities experience is essential
• Travel booking and diary management experience is essential
• 3 to 5 years’ relevant experience, preferably in Financial Services
• Advanced MS office skills
• Knowledge of DocuSign, Expense point and Travel IT (not essential but highly preferred)
• Able to work comfortably in an open, fast-paced environment
• Learning agility is essential, especially with new systems or ideas
• Fully multi-skilled across systems and processes
• Personality Attributes and Competencies:
• Excellent written and verbal communication skills
• Time-management skills
• Ability to build rapport and engage at an executive level
• Excellent intellectual & conceptual abilities
• Flexible & dynamic – self-motivated, can work independently, results driven, ability to deal with change
• High energy level, strong sense of teamwork and a 'can do ' attitude
• Strong execution – ability to close off effectively on tasks and projects
• Ability to pay attention to detail
• Follow-through - the motivation to ensure the highest standards of quality and productivity are consistently maintained (must pay attention to detail and ensure accuracy
• Organization skills
• Ability to multitask
• Interpersonal skills
• Forward thinking and innovative

Skills

• Accountability, Diary Management, Office Administration, Planning Ability, Time Management, Travel Coordination, Travel Planning

Competencies

• Decision Quality
• Directs Work
• Ensures Accountability
• Manages Complexity
• Optimizes Work Processes
• Plans and Aligns
• Tech Savvy

Education

• Matriculation Certificate (Matric)  (Required)

Closing Date

• 30 January 2026