Senior Administrator: Student Life (2 Posts) Ref: 90/2024/BGM /P12 at Sefako Makgatho Health Sciences University

MINIMUM REQUIREMENTS

• A three-year Diploma or Degree in Office Administration or an equivalent qualification
• A minimum of two (2) years of experience in an administrative role within a tertiary education environment
• Experience in working in the areas of Student Affairs or Student Support Services within a tertiary education setting will be an added advantage
• Experience in compiling Agendas, recording minute and action lists to monitor and ensure follow up of actions
• Ability to navigate online platforms, such as Blackboard, Collaborate, Zoom and MS teams with requisite proficiency
• Proficiency in computer applications, including MS Word, Excel, PowerPoint, Access/Database,as well as Internet and email

KEY PERFORMANCE AREAS

• Provide comprehensive support to the department by providing administrative support, managing data entry, drafting documents, and facilitating communication with both internal and external stakeholders
• Provide general office operations, including answering calls, managing correspondence, filing, and handling guest reception and hospitality
• Coordinate departmental meetings by preparing agendas, distributing meeting materials, taking minutes, and following up on action items
• Assist with basic financial tasks such as reconciling vendor accounts, addressing creditor queries, and ensuring accurate financial records
• Maintain office equipment and assets by ensuring accurate documentation,conducting stock counts, and verifying new purchases against orders
• Act as the liaison for vendors and service providers, ensuring compliance with contracts and adherence to procurement policies
• Manage office supplies and consumables, including obtaining quotes, placing orders, and ensuring efficient procurement processes
• Prepare and compile regular reports to support administrative activities and departmental operations
• Contribute to the overall development of SMU, and actively improve institutional culture
• Perform any other duties assigned by the line manager