Non-Teaching Vacancies at Sefako Makgatho Health Sciences University

MINIMUM REQUIREMENTS

• A Bachelor’s Degree in Accounting/ Finance
• Registration with any professional accounting body will be an added advantage
• At least three (3) years working experience at a tertiary institution in a Financial Aid environment, or related experience in the relevant field
• Experience and knowledge of the Integrated Tertiary Software (ITS) will be a strong recommendation
• Ability to navigate online platforms such as, Zoom and Microsoft Teams with requisite proficiency
• Willingness to work out of normal working hours where necessary
• Computer literacy, with a sound knowledge of MS Word, MS Excel and Powerpoint)

COMPETENCIES

• Technical / professional knowledge and skill
• Formal presentation skill
• Resource Management
• Analytical
• Communication (verbal and written)
• Decision-making and problem-solving skill
• Interpersonal skills

KEY PERFORMANCE AREAS

• Compile and analyse reports for managerial purpose
• Supervise staff in collaboration with the HO
• Maintain sponsor and student details on ITS System
• Keep abreast of developments within financial aid industry and its implications for the University funding
• Contribute and participate in policy development and review
• Provide sponsors with invoices, fee statements and student result
• Analyse sponsor payments, identifying risk timeously and develop intervention strategies
• Full allocation of funds received for eligible students
• Ensure timeous, accurate loading of students’ allowance
• Attend to general and specific enquiries from students, parents and sponsors
• Ensure proper record keeping (e.g. sponsors correspondence, AOD’s etc)
• Compile relevant reports, communicate and consult with relevant stakeholders
• Preparation of General Ledger reconciliations and monthly reports
• Participation in departmental committees
• Ensure compliance with the University’s safety and health policies and procedures
• Contribute to the overall development of SMU and actively improve Institutional culture
• Perform any other official duties as directed by the Head of Department

go to method of application »

MINIMUM REQUIREMENTS

• A three-year Diploma or Degree in Office Administration or an equivalent qualification
• A minimum of two (2) years of experience in an administrative role within a tertiary education environment
• Experience in working in the areas of Student Affairs or Student Support Services within a tertiary education setting will be an added advantage
• Experience in compiling Agendas, recording minute and action lists to monitor and ensure follow up of actions
• Ability to navigate online platforms, such as Blackboard, Collaborate, Zoom and MS teams with requisite proficiency
• Proficiency in computer applications, including MS Word, Excel, PowerPoint, Access/Database,as well as Internet and email

KEY PERFORMANCE AREAS

• Provide comprehensive support to the department by providing administrative support, managing data entry, drafting documents, and facilitating communication with both internal and external stakeholders
• Provide general office operations, including answering calls, managing correspondence, filing, and handling guest reception and hospitality
• Coordinate departmental meetings by preparing agendas, distributing meeting materials, taking minutes, and following up on action items
• Assist with basic financial tasks such as reconciling vendor accounts, addressing creditor queries, and ensuring accurate financial records
• Maintain office equipment and assets by ensuring accurate documentation,conducting stock counts, and verifying new purchases against orders
• Act as the liaison for vendors and service providers, ensuring compliance with contracts and adherence to procurement policies
• Manage office supplies and consumables, including obtaining quotes, placing orders, and ensuring efficient procurement processes
• Prepare and compile regular reports to support administrative activities and departmental operations
• Contribute to the overall development of SMU, and actively improve institutional culture
• Perform any other duties assigned by the line manager

go to method of application »

MINIMUM REQUIREMENTS

• Matric/ Grade 12
• Three (3) year Secretarial/ Office Administration/ Office Management qualification
• At least three (3) years secretarial experience
• Experience in compiling agendas and recording minutes
• Relevant experience in the higher education environment within an academic department dealing with academic administration, student records and procurement administration will be an added advantage
• Ability to navigate online platforms such as Blackboard Collaborate, Zoom and Microsoft Teams with requisite proficiency
• Computer literate (Word-processing, Power Point, Excel, Internet & E-mail and E-learning System)
• Willingness to work beyond normal working hours

KEY PERFORMANCE AREAS

• Secretarial support and diary management of the HOD, and support to the department
• Financial administration such as budget tracking, stationery orders, etc.
• Manage the procurement of items necessary for the effective running of the academic and service duties of the department
• Planning and organizing departmental meetings as well as setting up of venues for classes
• Typing all correspondence and reports (monthly, quarterly, yearly), including test/exam papers and timetables, as well as PowerPoint slides for lectures and conferences
• Provide administrative support to staff in the department
• Take minutes during staff meetings, including typing out of agenda, and any logistical arrangements required for the efficiency of the meeting
• Handle all incoming mail, and other materials, including coordinating the maintenance of office equipment
• Maintain a secure system for storing/filling and retrieving information
• Administration of claim forms and appointments for the department
• Record and enter student marks on ITS system
• Maintain stock levels of hard copy course information and material, including the formatting and updating of on-line course brochures, etc
• Assist in the front office/reception as required, and manage front office calls, etc
• Contribute to the overall development of SMU, and actively promote institutional culture
• Perform any other duties assigned by the line manager

go to method of application »

MINIMUM REQUIREMENTS

• Grade 12 and have the necessary security training and certification
• At least three (3) years related security and investigation experience
• At least two (2) years’ experience in public policing (SAPS) / Security and investigation
• Be in possession of a valid South African light motor vehicle driver’s license
• Will be required to acquire PSIRA Grade B (understanding of PSIRA legislation), once appointed
• Skilled in the use of MS Office, including MS Word and Excel
• Willingness to work beyond normal working hours
• Must have no criminal record (pending or convicted)

KEY PERFORMANCE AREAS

• Use your investigative skills to ensure a safe environment that promotes a values- driven institution
• Planning, leading and conducting investigations relating to students and employee misconduct, criminal activities, irregularities and security related matters
• Assist Management/clients in the disciplinary processes of the University
• Assist in preparation of witnesses and the presentation of evidence, including input in drafting of charges
• Undertake crime prevention awareness campaigns
• Conduct security surveys and risk analysis on a continuous basis
• Adhere to SHE policies and procedures
• Compile relevant strategic and operational reports as and when required
• Contribute to the overall development of SMU and actively improve institutional culture
• Perform any other duties as assigned by the Line Manager

go to method of application »

MINIMUM REQUIREMENTS

• A minimum of a Bachelor's Degree (NQF 7) in Human Resources/ Industrial Psychology/ Organisational Development/ Employee Relation or equivalent (attach transcript)
• New entrants into HR environment (in other words you must not have held an HR internship before)
• Computer literacy (MS Office Suite)
• Good communication and interpersonal skills
• Ability to pay attention to detail
• Must be a South African citizen

DUTIES

• Assist in performing HR administration and provide support to the HR Department
• Assist in responding to all HR-related queries
• Assist with all the activities of the Human Resources Department
• Organise and schedule meetings
• Minute taking
• Typing of letters, memos and reports
• Filing
• Travelling logistics
• Accommodation Bookings
• Rotated to receive exposure to relevant HR functions
• Contribute to the overall development of SMU and actively improve institutional culture
• Perform any other HR related duties assigned by the office 

go to method of application »

MINIMUM REQUIREMENTS

• Matric/Grade 12 or equivalent certificate
• In possession of the related driver’s license/permits
• Two to three years related experience
• Have the necessary acumen to gain a thorough knowledge of city and suburban streets, and navigate this
• Demonstrate a high degree of work ethics, and the ability keep to timelines and departmental scheduling
• Ability to work outside of normal working hours as required by the operations
• Computer literate

KEY PERFORMANCE AREAS

• Undertake driving duties that include safely transporting students and employees to various destinations
• Responsible for the transportation of goods and mail delivery.
• Drop off and collect vehicles from merchants and airports transfers
• Vehicle inspections
• Arrange regular repairs, general maintenance and cleaning of vehicles
• Collect, transport and deliver mail
• Responsible for safety, health and environmental management
• Monitor vehicles at all times for SHE compliance
• Complete required reports / documents
• Report defects, accidents, etc
• Contribute to the overall development of SMU
• Perform any other official transport duties as directed by the Manager: Transport

go to method of application »

MINIMUM REQUIREMENTS

• Matric/Grade 12
• Three (3) year diploma or degree in Office Management/ Office Administration or Records Management and Archiving
• At least three (3) years relevant experience in office or committee administration
• Must have a good working knowledge of the ITS system for entering student assessment marks
• Computer literate (Ms Word, Excel, Power Point, Internet, Email)
• Experience in compiling agendas, recording minutes and action lists to monitor and ensure follow-up of actions
• Experience in navigating online platforms such as Blackboard Collaborate, Zoom and Microsoft Teams

KEY PERFORMANCE AREAS

• Responsible for compiling class list, compare with official lists and supply staff with updated list
• Monitor changes in student movement during the year
• Coordinate and ensure the smooth running of academic programmes and accommodation of students in the program including arranging lecturer venues
• Administration and input academic information (undergraduate assessment marks) into ITS and prepare management reports
• Conduct student registration in the department and monitor performance (identifying poor performing students)
• Administration of exemptions and recognition of prior learning
• Administration and typing of undergraduate student exam reports
• Administration of student records and files
• Quality assurance for official university results (tests/examination)
• Contribute to the overall development of SMU and actively improve institutional culture
• Attend to student queries and conduct other duties as shall be allocated by the HOD

go to method of application »

MINIMUM REQUIREMENTS

• Bachelor of Commerce: Information Systems/ B.Tech: Information Technology or equivalent
• At least four (4) years related experience
• Experience working in an HR environment, and interpreting HR data will be an added advantage
• Demonstrated knowledge of relational data bases
• Proficiency in SQL, Excel (including macros, pivot tables), and data visualization tools
• Proven experience in project management for medium scale projects, measured by successful implementations within time and budget
• Proven track record of exposure to the latest technologies for process automation
• Proven abilities for data and process analysis
• Computer literacy, with a sound knowledge of Microsoft Office (Word, Excel and PowerPoint)

KEY PERFORMANCE AREAS

• Plan, execute, and deliver comprehensive data reports
• Conduct data mining, compile ad-hoc reports, and prepare graphical data representations
• Ensure HR data integrity and compliance with institutional policies
• Develop HR metrics and compile in quarterly and annual reports for the University and the Schools
• Assist Hum Resource Business Partners (HRBPs) and HR Administrators to retrieve and analyse reports for their clients
• Analyse and map business processes, propose system enhancements, and ensure legislative compliance
• Conduct business process analyses, data modelling, and specify technical systems enhancements
• Facilitate end-user training and support for new systems or enhancements
• Draft and execute detailed project plans, including business analysis, resource allocation, and timelines
• Coordinate between ICT and HR, addressing project barriers and ensuring smooth implementation
• Monitor project impacts on business processes, cost, and efficiency, and report to senior leadership
• Automate the HR environment through user friendly templates and forms
• Ensure compliance with the University’s safety and health policies and procedures
• Contribute to the overall development of SMU, and actively improve institutional culture
• Perform any other duties assigned by the line manager