Administrative Officer (1 Post) (Re-Advert) Ref: 116/2024/JSM/P12 at Sefako Makgatho Health Sciences University

MINIMUM REQUIREMENTS

• Matric/Grade 12
• Three (3) year diploma or degree in Office Management/ Office Administration or Records Management and Archiving
• At least three (3) years relevant experience in office or committee administration
• Must have a good working knowledge of the ITS system for entering student assessment marks
• Computer literate (Ms Word, Excel, Power Point, Internet, Email)
• Experience in compiling agendas, recording minutes and action lists to monitor and ensure follow-up of actions
• Experience in navigating online platforms such as Blackboard Collaborate, Zoom and Microsoft Teams

KEY PERFORMANCE AREAS

• Responsible for compiling class list, compare with official lists and supply staff with updated list
• Monitor changes in student movement during the year
• Coordinate and ensure the smooth running of academic programmes and accommodation of students in the program including arranging lecturer venues
• Administration and input academic information (undergraduate assessment marks) into ITS and prepare management reports
• Conduct student registration in the department and monitor performance (identifying poor performing students)
• Administration of exemptions and recognition of prior learning
• Administration and typing of undergraduate student exam reports
• Administration of student records and files
• Quality assurance for official university results (tests/examination)
• Contribute to the overall development of SMU and actively improve institutional culture
• Attend to student queries and conduct other duties as shall be allocated by the HOD