Senior Assets Officer at Department of Higher Education and Training

REQUIREMENTS    :    

• A recognised National Diploma/Degree in Accounting/Financial Management(NQF Level 6) or related qualification. At least 3-5 years' related experience.
• Thorough knowledge and understanding of the public finance legislation/policies and the Continuing Education and Training (CET) Act. A valid driver's licence. Must be willing to travel, work irregular hours and be committed to meet deadlines within tight timeframes.

DUTIES    :    

• Co-ordinate acquisition of the college's movable assets. Maintain the college's fixed asset register. Contribute to the design and development of the Asset Management System. Ensure that all assets are insured and damages to assets are claimed on time. Ensure all assets are recorded and barcoded in the asset register. Perform physical asset verification and submit reports. Establish the asset management capability of the college. Monitor and review the capturing of all physical assets in the physical asset management register. Monitor and review the allocation of assets in accordance with the relevant policy and procedures.
• Manage the capturing of asset information on the inventory list of the asset holder. Follow up on missing assets to ensure that they are accounted for. Manage the performance of asset verification according to prescribed time frames. Compile reports on the state of assets for the college. Manage the disposal process. Conduct monthly reconciliation of the fixed asset register with the general ledger. Manage insurance of the college's assets. Prepare monthly, quarterly, or ad-hoc reports on assets. Liaise with external and internal auditors.
• Assist in any other Supply Chain Management responsibilities as advised by the SCM Manager. Manage the transfer of inter divisional/delivery sites assets. Manage the improvement of operational controls as reported on by Internal Audit. Advise staff on proper management of assets. Ensure appropriate filing and stamping of documents. Follow asset management procedure for all assets sent to suppliers for repairs.