Job Vacancies at Department of Higher Education and Training

REQUIREMENTS    :  

•  Recognised National Diploma (NQF 6) in Risk Management/ Internal Audit or equivalent qualification. 3-5 years' experience in Risk Fraud, Ethics and Integrity Management or related field. Knowledge of the relevant prescripts, legislation and regulations. Knowledge and understanding of the Risk Fraud, Ethics and Integrity Management environment.

DUTIES    :    

• Ensure overall supervision and facilitate the provision of risk management services: Identify risks at the College. Facilitate the strategic risk assessment. Facilitate the operational risk assessment. Facilitate the process level risk assessment. Compile risk register for strategic, operational and process level.
• Provide Risk Management Report to College management and Risk Management Committee on quarterly bases. Follow up on the implementation of the mitigating action plans that were put in place to reduce the risk to an acceptable level. Ensure overall supervision and facilitate the provision of fraud and anticorruption services: Facilitate the development and maintenance of internal anti-corruption system. Facilitate the Fraud/ Corruption risk assessments. Conduct investigations on allegations of corruption.
• Ensure overall supervision and facilitate the provision of ethics and integrity management services: Facilitate the promotion of the implementation of code of conduct e.g. remunerative work & gift register. Facilitate the promotion of financial disclosure system. Ensure overall supervision and facilitate risk, fraud, ethics and integrity management awareness and trainings: Facilitate training, workshops and awareness on risk, fraud, ethics and integrity management. Supervise human, physical and financial resources.

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REQUIREMENTS    :    

• A recognised National Diploma/Degree in Accounting/Financial Management(NQF Level 6) or related qualification. At least 3-5 years' related experience.
• Thorough knowledge and understanding of the public finance legislation/policies and the Continuing Education and Training (CET) Act. A valid driver's licence. Must be willing to travel, work irregular hours and be committed to meet deadlines within tight timeframes.

DUTIES    :    

• Co-ordinate acquisition of the college's movable assets. Maintain the college's fixed asset register. Contribute to the design and development of the Asset Management System. Ensure that all assets are insured and damages to assets are claimed on time. Ensure all assets are recorded and barcoded in the asset register. Perform physical asset verification and submit reports. Establish the asset management capability of the college. Monitor and review the capturing of all physical assets in the physical asset management register. Monitor and review the allocation of assets in accordance with the relevant policy and procedures.
• Manage the capturing of asset information on the inventory list of the asset holder. Follow up on missing assets to ensure that they are accounted for. Manage the performance of asset verification according to prescribed time frames. Compile reports on the state of assets for the college. Manage the disposal process. Conduct monthly reconciliation of the fixed asset register with the general ledger. Manage insurance of the college's assets. Prepare monthly, quarterly, or ad-hoc reports on assets. Liaise with external and internal auditors.
• Assist in any other Supply Chain Management responsibilities as advised by the SCM Manager. Manage the transfer of inter divisional/delivery sites assets. Manage the improvement of operational controls as reported on by Internal Audit. Advise staff on proper management of assets. Ensure appropriate filing and stamping of documents. Follow asset management procedure for all assets sent to suppliers for repairs.

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REQUIREMENTS    :    

• Recognized National Diploma in Human Resource Management/Development(NQF level 6). Relevant PERSAL Certificates will be an added advantage. A Certificate in facilitation/ Assessor/ Moderator will be an added advantage. 3-5 years' relevant experience in Human Resource development environment.

DUTIES    :  

•  Ensure overall supervision and that training and development programmes plan is developed and implemented. Ensure overall supervision and that the Work Skills Plan is developed, approved, submitted to ETDP SETA and Implemented. Ensure overall supervision and proper implementation of awarding bursaries in line with the college policy.
• Serve as the secretariat in Employee recognition and Skills Development committees. Ensure overall supervision and proper implementation of Internship and Learnership programmes in line with the college policy. Ensure overall supervision and monitor the implementation of Performance Management Development System, Integrated Quality Management System and conduct training to College officials.
• Ensure overall supervision and provide technical guidance on the development of Job Descriptions and ensure that all officials have signed job descriptions. Coordination of training for occupational programmes. Ensure that conditional grants and skills development levies applications are processed and reported. Supervise human, physical, financial and other resources.

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REQUIREMENTS    :    

• Matric certificate or NC (V) Level 4 certificate with a National Diploma/Degree in Management Assistant / Office Administration or equivalent qualification. At least 1 - 2 years' experience at a TVET College or in an educational institution. Knowledge of White Paper on PSET.

DUTIES    :  

•  Updating and verification of final examination marks on the ITS System; verification of captured final examination marks. Capture examination enrolments on ITS System. Issuing of term mark sheets for completion and returning back. Issuing of exam permits and preparing exam venues to be conducive enough to run exams.
• Compile the daily examination reports and submit to the Curriculum Implementation. Submit examination irregularities to the DHET National and Examination irregularity committee. Ensure that there is a smooth receiving, collating and dispatching of both full-time and part-time scripts to the National Examination marking centres. Be a Distribution Point manager during the examination period. Oversee the implementation of DHET/College Management plans regarding examinations. Be the liaising person between the college and DHET on all the examination related matters. Implement the College examination related policies.
• Verify and declare students qualifying for graduation to the graduation committee. Issuing of statement of results, examination permits, certificates and diploma applications. Timeous completion of preliminary schedule to make amendments and send to the department for corrections. Assist with the submission of outstanding ICASS/POE's and keep electronic records. Execution of examination duties according to the national Examination Policy for National Certificate Vocational (NCV) and Report 191 (NATED).
• Application for examination concessions to the DHET. Ensure the provision of examination services; facilitate the process of invigilation training, pre-examination meeting for students, markers and data Capturers; Establish the function of Irregularity Committee; Ensure proper administration of the examination unit; Manage all human, financial and other resources in the unit. Ensure record management and reporting every examination cycle. Execution of any other duties assigned.

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REQUIREMENTS    :    

• Senior Certificate or equivalent plus a recognised National Diploma (NQF Level 6) in Communication/ Marketing/ Public Relations or equivalent qualification. 2-3 years' experience in Marketing and Communication environment. Valid Driver's Licence. 

DUTIES    :  

•  Provide internal and external communication services. Provide marketing, promotions including exhibition, school visits and branding services. Provide public relations and media liaison services. Provide photographic services and drafting of articles. Coordinate college events and provide communication administrative support across delivery sites.
• Provide and maintain the content, design and layout of the college website. Develop visual marketing material. Develop and produce college publications, i.e. banners, information brochures, annual reports, pamphlets and programme information. Manage public relations and media liaison services.
• Manage all media and general community liaison and communications. Proof reading and editing of external written publications and articles. Take a role of sub-editor of the electronic newsletter. Track all the positive and negative stories about the college captured on social media platforms/newspapers and forward to the relevant managers for official responses

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REQUIREMENTS    :    

• Three (3) year qualification in Accounting / Financial Management / Supply Chain Management / Asset Management. 1-2 year's relevant work experience in the finance and related fields. Ability to plan and organize.

DUTIES    :    

• The successful candidate will be expected to handle documents and information with strict confidentiality. Responsible for asset management and inventory control at the Campus. Assist in the procurement of College assets. Perform supply needs assessment. Implement stores procedures and manage Campus stores. Maintain Campus Asset Register. Control and monitor asset disposal as per Treasury Regulations. Ensure compliance with College Policies and other applicable legislation. Maintain assets records. Prepare monthly/quarterly/annual assets/inventory reports.
• Issue and receive assets/inventory. Ensure that all the Assets of the college are Insured. Perform assets counts and verification on Quarterly basis. Maintain efficient stock order levels. Ensure general upkeep of Campus stores. Manage Fleet at Campus. Ensure that Campus vehicles are properly managed. Issue/facilitate trip authorization forms/processes. Monitor and analyses fuel /wear and tear usage to ensure compliance with College Policies and Procedures.
• Compile Monthly Reports in relation to Fleet Management i.e. Tracker, Fuel Usage, Exception Reports etc. Provide finance related information during Internal and External Audits. Maintain and monitor finance related risks as identified in the College Risk Register. Ensure safekeeping of records. Perform ad hoc Campus related work as and when required by the Campus Management.

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REQUIREMENTS    :  

•  National Senior Certificate/Grade 12/Standard 10 or NCV Level 4. Recognised National Diploma (NQF 6) in Office Management and Technology/Public Management or equivalent qualification. 2-3 years relevant experience in Administration environment. 

DUTIES    :    

• Render administrative support services. Draw up a campus enrolment plan for both NCV and report 191. Gather departmental information and compile a report for A-TEAM and Campus Management. Prepare reports, presentations, and other correspondence. Arrange meetings, conferences, workshops and other gatherings as required. Provide other secretarial support services to campus management. Administer and coordinate human resource services. Coordinate Leave forms and submit to central office. Coordinate PMDS documents and submit to central office. Coordinate all relevant documentation pertaining to disciplinary cases and grievances.
• Follow up and resolve all human resource administration queries and issues emanating from campus staff. Maintain human resource records administration. Monitor the attendance register for staff. Coordinate the compilation of duty registers and payment for part-time lectures. Support the implementation of college staff wellness programme at campus level. Provide procurement services. Recommend purchase requisitions to Campus Manager. Draft procurement memo. Complete requisition form. Receive goods and services.
• Coordinate and submit invoices to central office for processing. Verify the correctness of goods and services supplied against the appropriate documentation. Follow-up on campus requisitions made. Maintain a proper filing system. Maintain files for all campus staff. Filing of all relevant documentation according to QMS requirements and national achieve Act. Keep record of postage received from central office and ensure that the distribution is done accordingly and register is kept by the relevant official. Administer student registration and examination process.
• Assist in the registration of students. Store student portfolios of evidence and student records. Scan documents of students. Capture and reconcile information for students. Ensure data exceptions and corrections. Process the details of applications for programmes and credits. Coordinate the student registration process. Coordinate the examination process.

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REQUIREMENTS    :    

• Senior Certificate or equivalent plus a National Diploma in Management Assistant/Office Administration. 1-2 years' experience in typing and secretarial support.

DUTIES    :    

• Provide secretarial/ receptionist support service to the manager. Receive telephone calls and refer the calls to the correct role players if not meant for the relevant manager. Ensure proper record keeping in the office of the Campus Manager. Filing of documents for the manager and the campus where required.
• Receive, record, and distribute all incoming and outgoing correspondence. Collect all relevant documents to enable the manager to prepare for meetings. Prepare travel claims and other payments in the office of the Campus Manager. Arrange meetings and events for the manager and the staff in the campus.
• Identify venues, invite role players, organize refreshments, and sets up schedules for meetings and events. Arrange all logistics for workshops. Track and process documents. Manage the office of the Campus Manager and receive visitors. Perform any other administrative duties that will be assigned by the Campus Manager. Compile and consolidate sectional reports for the campus.