Supply Chain and Assets Officer at Department of Higher Education and Training

REQUIREMENTS    :    

• Three (3) year qualification in Accounting / Financial Management / Supply Chain Management / Asset Management. 1-2 year's relevant work experience in the finance and related fields. Ability to plan and organize.

DUTIES    :    

• The successful candidate will be expected to handle documents and information with strict confidentiality. Responsible for asset management and inventory control at the Campus. Assist in the procurement of College assets. Perform supply needs assessment. Implement stores procedures and manage Campus stores. Maintain Campus Asset Register. Control and monitor asset disposal as per Treasury Regulations. Ensure compliance with College Policies and other applicable legislation. Maintain assets records. Prepare monthly/quarterly/annual assets/inventory reports.
• Issue and receive assets/inventory. Ensure that all the Assets of the college are Insured. Perform assets counts and verification on Quarterly basis. Maintain efficient stock order levels. Ensure general upkeep of Campus stores. Manage Fleet at Campus. Ensure that Campus vehicles are properly managed. Issue/facilitate trip authorization forms/processes. Monitor and analyses fuel /wear and tear usage to ensure compliance with College Policies and Procedures.
• Compile Monthly Reports in relation to Fleet Management i.e. Tracker, Fuel Usage, Exception Reports etc. Provide finance related information during Internal and External Audits. Maintain and monitor finance related risks as identified in the College Risk Register. Ensure safekeeping of records. Perform ad hoc Campus related work as and when required by the Campus Management.