Senior Assistant Officer (30 Hours Per Week) (Job ID: 5864) at University of the Free State

Duties and responsibilities:

• Capture, manage, and process all departmental marks on Gradebook.
• Coordinate the department’s Learning Facilitators.  
• This includes, but is not limited to, the recruitment and selection of learning facilitators for the first, second, and third-year tutorial program.
• Coordinate the department’s third-year seminars and manage registration.
• Plan and coordinate the availability of venues for tests and lectures.
• Manage deadlines relating to academic staff and learning facilitators.
• Liaise with students, academics and external stakeholders.
• Provide academic advice to undergraduate and postgraduate students.
• Conduct administrative duties relating to the department’s external review.
• Manage the departmental web page.
• Manage modules on Blackboard.  This includes, but is not limited to, posting notices, editing, and setting up online assessments.
• Handle public relations within the department.
• Manage profiles of the English Department on- and off-campus (web page, Facebook, and print media).
• Coordinate, plan and minute meetings.
• Administer electronic archiving.
• Execute data capturing, data manipulation, and word processing.
• Perform general administrative duties such as photocopying and scanning of documents.

Inherent requirements:

• Grade 12 or national vocational certificate on NQF Level 4.
• Minimum one (1)  year’s relevant working experience relating to the duties and responsibilities.

Recommendations:

• BA -degree on NQF Level 7 with English modules up to third-year level.
• Experience within the higher education environment.
• Knowledge of- and experience with university systems [e.g. PeopleSoft or similar programme and its functions (PS Student, PS Financials, PS Human Resources, Requisitioning, etc.), Gradebook, policies, and procedures]. 
• Valid driver's license.
• Proficiency with Gradebook or similar system.
• Lecturing/tutoring/facilitating experience in English.