Senior Buyer at H Systems (Pty) Ltd

MAIN RESPONSIBILITIES:

PROCUREMENT

• Oversee procurement strategies and define commercial terms that result in tangible reductions in costs.
• Source new products as per company requirements and customers specifications and attain samples and pricing. 
• Secure favourable prices and terms with suppliers.
• Monitor and control externally provided process performance that impact products and services. 
• Optimise inventory costing by undertaking price negotiations with suppliers for competitive rates.
• Control procurement spend in line with financial requirements and remain within the budgetary requirements of the company. 

PURCHASING

• Prepare local and international orders according to purchasing data sheets.
• Calculate branch requirements on incoming shipments and communicate accordingly.
• Identify open PO’s, IBT’s and outworks jobs for all branches.
• Action stock order requisitions by validating stock requirements and purchasing from local/international suppliers as per company requirements.
• Complete stock purchases for local and international orders with permitted suppliers in line with company requirements. 
• Ensure all goods are imported cost-effectively (optimise containers), and import documents are accurate, compliant and valid. 
• Monitor Customs and Excise container stops and container free days to prevent vessel detention.
• Ensure replenishment of goods, ensuring zero stock outs.
• Review sales trends and forecast to determine adequate stock holding. 
• Mitigate all risks relevant to the Procurement processes by ensuring compliance to legal and statutory requirements.
• Ensure that the branches are stocked optimally. 

ADMINISTRATION

• SAGE System maintenance 
• Manage and update stock related information on SAGE.
• Maintaining stock warehouses on system.
• Set up BOM’s (Bill of materials) and maintenance.
• Create and maintain stock codes of items on SAGE.
• Daily order relinks. 
• Ensure SLAs are in place with all procurement suppliers.
• Continuous communication with senior management and branches.
• Execute administrative requirements of the department as required.
• GRV’s.
• Purchase orders. 
• Clearing Instructions.
• Import Documentation.
• Submit Import Documentation to banking institution.
• Retain Document Information as required by Legal and Statutory requirements. 

REPORTING

• Generate Stock level reports (price trends) as per company requirements.
• Prepare month-end stock day’s schedules timeously, analyse and report.
• Review and analyse item costs on SAGE and identify cost increases/decreases and execute strategies to reduce item costs.

Procurement reporting:
Monthly: 

• Groupings
• Costings
• Warehouses check
• IBT’s check
• X Codes Check
• Cost variances

Weekly: 

• Shortages
• Stock outs
• Ad Hoc Reports
• SHEQ reporting
• This include but are not limited to: NCR’s, Product loss, Risks, Customer satisfaction, Changes
• Review lead times of suppliers to ensure continues improvement.

QUALITY CONTROL

• Ensure all packaging meets company standards and comply with quality plans.
• Ensure documented quality checks is completed on each shipment and review accordingly. 
• Raise any quality related Non-Conformances with the relevant suppliers and ensure compliance.  

SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

• Ensure adherence to the OHS Act.
• Take reasonable care for the health and safety of themselves of other persons.
• Co-operate with the employer to enable prescribed duties or requirements to be complied with.
• Carry out any lawful order given and obey the health and safety rules and procedures.
• Report any unsafe or unhealthy situation to the employer.
• Report any incident to the employer.
• Comply with health and safety processes.
• Ensure the warehouse maintains and complies with standards of health and safety, and hygiene always.
• Always maintain high standards of housekeeping.
• Ensure PPE is always worn in the warehouse.
•  Participate in any Integrated Management System activities as required. 
• Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
• Ensure adherence to all company policies and procedures. 
• Always maintain a high level of customer service levels standards.

Requirements

QUALIFICATIONS:

• 4 year BCom degree with major in accounting or CIMA qualification Or CA qualification

EXPERIENCE:

• 5+ years’ experience in a similar position.
• Prior experience in procurement, sourcing, or supply chain roles within the aluminium industry or similar. 
• Experience in accounting, cash flow management, statistics and trends.