Senior Human Resources Officer at IIE Rosebank College

Duties & Responsibilities:

Payroll Duties

• Provide all payroll services in line with the conditions of employment, legislations, and organisational policies.
• Fulfil service requests and process transactions within the agreed organisational time frames.
• Provide payroll quality assurance to ensure employee records are accurate and maintained; employees are paid correctly and on time; and entitlements are paid and recorded according to legislation and relevant policies.
• Advice and respond to and resolve complex enquiries and issues to ensure the provision of accurate information, and the timely and effective resolution of issues and requests.
• Contribute to the ongoing development and maintenance of compensation policies and standard operating procedures.
• Identify opportunities for continuous improvement and
• implement new processes to streamline the payroll function and develop best practice operations ensuring alignment to current legislation and best practice payroll approaches.
• Capture and maintain employee records on databases.
• Ad Hoc duties.

Payroll Reporting

• Payroll Reporting – Excel and Payroll system
• Prepare, review and submit relevant payroll statutory reports (e.g. EMP501, EMP201, CIODA, UIF etc) in line with set time frames and other regulatory authorities.
• Prepare and submit relevant monthly payroll reports in line with set time frames.
• Prepare and submit monthly third parties' reconciliations within set deadline.
• Resolve payroll reporting and third parties' queries.
• Compile and review monthly third-party payment reconciliation and submission to finance for payment processing.
• Provide guidance on payroll matters and ensure compliance with relevant legislations.
• Interpret organisation policies and government regulations affecting payroll activities and implements to ensure adherence.
• Financial year end reporting by providing the relevant information.
• Perform payroll audit on a regular basis.
• Respond to any payroll request or audit request and address findings (if any)

Payroll Processing

• Receive and collate input for monthly payrolls before set cut-off dates.
• Liaise with third parties e.g., medical aid and retirement funds etc and process input accordingly.
• Process payroll timely in line with set deadline
• Reconciles payroll before transmission and validate supporting documents/reports.
• Process employee benefits (e.g., retirement fund and medical aid)
• Work with third parties to implement relevant payroll systems/processes/changes e.g., medical aid scheme and retirement and risk etc.
• Comply with statutory requirements and ensure completeness and accuracy of payroll.
• Resolve payroll queries.
• Verify the accuracy of payroll data to ensure data integrity.
• Perform payroll calculations and ensure correctness.
• Process payroll in compliance with relevant internal policies and legislation
• Engage with relevant officials to ensure that all payroll activities are completed.

Minimum Requirements:

Qualifications

• Degree/Diploma (NQF Level 7) in Human Resources or Finance

Experience

• Payroll Administration (5-7 years)
• Payroll System Experience (5 years)