Senior Manager: Governance & Optimisation at Auditor-General of South Africa

Strategic Function

• Aligning strategic project management activities with business objectives, while effectively managing risk and meeting compliance requirements.
• Provide support to the implementation of the BCVO strategy to enable strategic project management to proactively support the delivery of the AGSA mandate.
• Contributes to the development of the BU BSC initiatives.
• Implement the BSC initiatives within the BU.
• Support the process to embed the EPMO capability within the organisation and ensure reporting to relevant stakeholders (EXCO, PPIC, etc.) on portfolio of projects, benefits realised at Business Unit, Portfolio level and across multiple BUs and Portfolios on an org-wide basis ensuring accurate and timely reporting.
• Ensure project governance standards are met and elevate key project issues and risks to relevant stakeholders (Steerco, EXCO, PPIC).

Optimisation

Enhance process optimisation

• Identify opportunities for process optimisation within programme and project management activities, streamline workflows, and eliminate inefficiencies to improve overall effectiveness and efficiency
• Undertakes and/or directs reviews as necessary to ensure management decision-making is transparent, and that an appropriate balance between benefits, opportunities, costs and risks can be demonstrated to principal stakeholders.
• Establishes and maintains the policies for compliance with the organisation's obligations (including legislation, regulatory, contractual and agreed standards/policies), holding the management team to account.
• Acts as the organisation's contact for relevant regulatory authorities.
• Ensures proper relationships between the organisation and external parties, with valid interest in the organisation's governance, are in place.
• Ensure optimal stakeholder engagements and working relations with PPIC

Efficient resource allocation and utilisation

• Based on impact, benefits realisation, and enforcement, ensuring that resource allocation aligns with strategic objectives and priorities.

Establish performance metrics and KPIs

• Define key performance indicators (KPIs) and metrics to measure the performance of programme and project management activities, monitor progress, and identify areas for improvement.

Drive continuous improvement initiatives

• Lead efforts to drive continuous improvement initiatives across programme and project management functions, fostering a culture of innovation and excellence within the organisation.

Ensure compliance and risk management

• Oversee compliance with relevant regulations, standards, and policies, and implement risk management processes to identify, assess, and mitigate risks associated with program and project activities.

Strategic Project Management 

• Develop and implement organisation wide project management tactics, practices and processes as part of Strategic Technology projects
• Collaborating with stakeholders in streamlining the project management and reporting process to track benefit, risks, timelines and supporting the PPIC

Governance

Information Governance

• Develops organisational policies, standards, and guidelines for information and records management ensuring that uniformly recognised and accepted data definitions are developed and applied throughout the organisation.
• Ensures that the business processes and information required to support the organisation are defined and devises appropriate processes and data architectures.
• Identifies the impact of any relevant statutory, internal or external regulations on the organisation's use of information and develops strategies for compliance.
• Leads and plans activities to communicate and implement information management strategies.
• Coordinates information resources to meet specific business objectives whilst maintaining the principles of professional standards, accountability, openness, equality, diversity and clarity of purpose.

Stakeholder Management

• Defines, and gains agreement on, the principles for establishing effective relationships between stakeholders and procurement.
• Scan the environment to ensure a clear understanding of stakeholder needs.
• Build strong, collaborative and value-adding relationships with all relevant stakeholders.
• Communicate the strategy and objectives to both internal and external stakeholders to ensure understanding of these by all relevant stakeholders.
• Proactively build the AGSA brand to all stakeholders.
• Identify the relevant internal and external role players in accordance with business requirements and dependencies.
• Advise executive management on strategies as they pertain to this functional area.

People Management

• Cascade the BU BSC at centre level.
• Implement the activities outlined on the BU People Plan.
• Manage team performance to drive productivity.
• Motivate, coach and mentor staff to ensure maximum productivity and development of the staff to their full potential.
• Provide leadership and direction for the centre
• Determine the mix and level of capability required to enable the centre to support BU and organisational objectives.
• Contribute to transformation/culture plans.

Financial management and operational management

• Contribute to the development of the business unit’s budget.
• Manage the centre expenditure effectively and efficiently to ensure adherence to BU’s budget and project budgets.
• Ensure compliance with internal processes and procedures.
• Manage strategic projects and support the coordination of PPIC activities
• Contribute to the risk assessment activities in the BU and on strategic projects.

Other responsibilities (Applicable to All JD’s)

• Perform and/or manage other projects, tasks and assignments not stipulated on the Job description as and when required

Formal Education

• MBA with specialisation in project management

Experience

• The incumbent requires a minimum of at least 10 years’ experience in strategic technology project management,
• The incumbent should also have a minimum of 5 years managerial experience.