Senior Manager: Supply Chain Management at Services Seta

DUTIES AND RESPONSIBILITIES

Supply Chain Management Services Oversight

• Develop and implement comprehensive SCM strategies, policies, and procedures aligned with Services SETA goals and industry best practices
• Lead and oversee the procurement process, including vendor selection, bidding, and contract awarding, to ensure cost-effective and appropriate sourcing of goods and services
• Manage and monitor supplier performance
• Addresses escalated performance-related issues with service providers according to contract agreements
• Facilitate and manage the establishment of Bid committees and compliance of their activities with relevant regulations and legislation, as well as Services SETA’s policies

Overseeing Contract Management Systems and Processes

• Develop and implement strategies, policies and procedures for contract management and administration in compliance with relevant legislation and Services SETA’s policy
• Manage the contract lifecycle to minimise risks and optimise value for Services SETA
• Conduct regular reviews and audits of contracts to identify areas for improvement and ensure adherence to contractual terms and conditions
• Building and maintaining relationships with internal and external customers, suppliers, and stakeholders

  Reporting

• Providing regular updates and reports to senior leadership and executive management on SCM and contract management activities
• Collaborating with finance and accounting departments to generate financial reports (e.g., procurement expenditure and budgetary allocations)
• Compiling and presenting reports on supplier performance
• Compiling and submitting procurement transactions as required by the National Treasury

Internal Controls and Risk Management

• Continuous improvement of financial and procurement policies and practices
• Support internal and external audit activities
• Implementation of Auditor General’s recommendations
• Reduction in overall audit findings
• Maintain efficient document management

Achievement and Management of the Department’s Business Plans

• Contribute to the development of the Annual Performance Plan (APP) and Strategic Plan (SP)
• Provide feedback to management for strategic improvements
• Develop operational plans for the Department
• Ensure the implementation and compliance to reporting templates and frameworks
• Ensure monthly reporting in the Department
• Manage variances in actual vs. budget expenditure in all areas of accountability
• Develop risk management strategies and a risk register for the Department
• Develop and review policies and procedures for the Department
• Oversee implementation of policies and procedures
• Ensure unqualified audit results
• Ensure clean administration is maintained
• Resolve audit queries and ensure the availability of information for audit purposes
• Manage and monitor budget in the Department

People Management

• Conduct timeous recruitment and selection of competent and relevant staff
• Implement Services SETA’s BEE targets in the Department
• Implement Services SETA’s performance management in the Department
• Induct and orientate direct reports
• Provide capacity building and guidance, through training, coaching and development of direct reports
• Ensure that employees have clear work expectations and goals
• Ensure attendance of staff
• Manage the disciplinary of employees in the Department
• Influence direct reports towards a positive attitude and high performance

Requirements

• National Senior Certificate or equivalent, at a minimum NQF Level 4
• Honours degree or postgraduate qualification (NQF Level 8) in Supply Chain Management, Financial Management, or related field is required
• 7-10 years’ experience in Supply Chain Management and/or Procurement, of which at least 5-7 years should have been in a management role