Senior Portfolio Administrator at Apex Group

Description

• Portfolio reporting, fact sheets preparation and distribution, portfolio  implementation, portfolio data sourcing and capturing, portfolio performance  measurement and attribution, portfolio performance monitoring, portfolio asset  allocation analysis and monitoring, operational support. Maintenance of  investments team decision making tools. Investments Team support.

Job specification 

Administrative Duties:

• Updating and maintaining asset allocation spreadsheets.
• Updating and maintaining client portfolio performance spreadsheets.
• Assisting the Investments Team with Monthly and Quarterly client investment  reporting.
• Utilizing Investments systems for research and reporting – Bloomberg, FactSet,  IRESS, MorningStar, MoneyMate, etc
• Distributing asset allocation & other information to selected clients – both internal and external.
• Assisting Investments Team with preparing and submitting trade instructions to BCI and LISPS as and when required.
• Keeping and monitoring a log of Wrap Fund instructions submitted by the Investments Team for successful implementation
• Monitoring implementation by the LISPS by interacting with the LISPS and reporting weekly to Investment Team on status of instructions submitted.
• Reparation and distribution of Fact Sheets and MPIDs.
• Due Diligence submissions to Trustees (in respect of new funds to be utilized where trustee DD requirements exist).
• Submitting requests for new fund accounts to be opened.
• Sourcing Wrap Fund/ Model Portfolio data from the various LISPS and aggregating the information for various uses by CIO, MD, Sales Team, Business 
• Development Team & Marketing Team.
• Maintaining a spreadsheet of BIP’s total AUM exposure to underlying investment managers across CIS FoF’s and Wrap Funds.
• General data & analytics support to internal investment meetings – maintaining a wide array of investment decision making tools used by the Investments Team.
• Developing positive and effective relationships with asset managers, LISP contacts and key industry players.
• Portfolio analysis.
• Portfolio reporting.
• Full ownership of high-frequency-administration tasks e.g. setting up and maintaining a broad array of spreadsheets which support the investment-  decision-making-function, setting up and maintaining a broad array of investment feedback reports, setting up and maintaining a broad array of presentations etc.
• Actively contributing to the setting up and development of processes which  make high-frequency roles more efficient, highly repeatable, etc

Client Support roles: 

• Support Client relationship management.
• Contribution to the preparation of and continual development of client quarterly reports.
• Contribution to the preparation of, and continual development of more frequent client reporting obligations - typically monthly.
• Assistance with preparation of Client presentations.
• Client investment and non-investment queries within the boundaries of specified investment mandates.
• Client ad-hoc support, within the boundaries of specified investment mandates.
• Investment decision making support functions.

Management support

• Actively supporting the CIO in the day to day operational activities that support the investment decision making framework and client portfolio management and reporting.
• Actively supporting Senior Portfolio Managers in the day to day operational activities that support the investment decision making framework and 
• client portfolio management and reporting.
• Actively supporting the Managing Director with management information 
• relating to clients, performance and assets under management consulting. Investments Team support.
• Sales/ Business development team support as required.
• On-going contributions to the divisions' business development efforts - building of presentations and marketing brochures, improving existing presentations and marketing brochures, maintaining existing presentations and marketing brochures.
• Ad-hoc
• General Administrative support
• Ad hoc Research support

Skills Required:

• Above-average Ms. Power point, Ms. Excel and Ms. Word skills.
• Computer programming an added advantage.
• Financial modelling an added advantage.
• Data mining, data management, data solutions experience – an added advantage.
• Systems knowledge an added advantage – Bloomberg, FactSet, 
• Morningstar Direct, I-Net/ IRESS, Thomspon Reuters, e.t.c.
• Professional writing course – an added advantage.
• Professional presentations course – an added advantage.
• Regulatory knowledge regarding the CIS, LISP and retirement industry – an added advantage. ​

Education:

• B. Com, B. Bus Science, B. Sc or similar qualification.
• Computer programming an added advantage.
• Data mining, data solutions management an added advantage.
• Financial modelling an added advantage. 
• Professional writing course an added advantage

Experience Required: 

• strong modelling experience and extensive experience working with spreadsheets that manipulate large volumes of data,
• Automation of data imports into spreadsheets and automation of data analysis once imported into spreadsheets.
• Data mining and data analysis experience, within an MS Excel, Word, Power 
• Point environment would have a preferred advantage for this role.
• At least 3 years' work experience in multi management or financial services 
• related administration environment will be beneficial.
• Understanding of financial and especially CIS and LISP industry.
• Understanding of investment portfolio administration.
• Technical knowledge.
• Regulatory knowledge of CIS, LISP and Retirement industries an advantage.

Personal Attributes:

• Keen interest in incorporating technology into day-to-day administrative roles and process.
• Progressive maturity.
• Strong attention to detail.
• Client centric mindset.
• Willingness and commitment to work  long hours.
• Mature and positive attitude.
• Self-starter.
• Self-motivated.
• Problem solving skills.
• Strong understanding of importance of deadlines.
• Ability to prioritize between multiple tasks.
• Team player.
• Professionalism and integrity.
• Highly proactive.
• Decision making abilities.
• Building relationships.
• Broad analytical skills.
• Out of the box thinking skills.
• Confident. Ability to multi-task.
• Willingness to constructively question and challenge the norm.