Senior Procurement Manager: Enablement at Omnia (Pty) LTD

• As a Procurement Enablement Manager, you will lead client programs at regional / geographic levels while working with internal and external delivery teams to plan, document, and transform the delivery of strategic aspects of the client's procurement operations for the as is state to the future state. The incumbent will work in close contact with the internal and external stakeholders.
• To create and drive the implementation of a cost-effective procurement sourcing strategy within the governance and compliance framework of the Group with the aim of reducing cost and complexity and improving procurement service levels and efficiency in an increasingly complex partner and supplier eco system. To build and maintain an enabled Procurement organisation and operating model, working in South Africa, whilst building synergies for the Omnia group and ensuring a global focus. The individual will play an important role in ensuring there is a clear roadmap for program success throughout the life of the contract. Procurement Enablement Managers are assigned to single or multiple client accounts and manage highly complex situations. In addition to their knowledge of Procure-to-Pay systems and processes, they are the client's go to person for Subject Matter Expertise on vendor management, content enablement and management, e-Invoicing, contract administration, and buying channel analysis.
• To implement and optimise Procurement and Technology in creating agile and efficient ways of work.

KEY RESPONSIBILITIES

Benefits Realisation

• Ensure sustainable savings by identifying opportunities and delivering benefits against all targets through effective cost reduction, cost avoidance and revenue generation opportunities. Introduce Value Add and Value Engineering (VAVE) initiatives that will contribute to savings and maximize value.
• Report on performance against targets for benefits realization by extraction of data through MI.
• Devise methods to optimize processes and eradicate waste to drive value throughout the supply chain. Introduce innovation that will add strategic benefit through mutual relationships and synergies by working with the internal customer (business units) and third-party suppliers.

Procurement business plan and business analysis

• Perform buying channel analysis, supplier consolidation and segmentation planning
• Manage project plans, establish project governance and related materials
• Provide status reports to internal and external stakeholders
• Lead supplier analysis efforts including establishing wave plans and ramp-up plans
• Provide client guidance on supplier communication planning
• Analyse current trends in the procurement environment.
• Develop the procurement business plan and set realistic targets to ensure the achievement of strategic objectives
• Establish demand requirement to effectively plan and manage sourcing demand
• Identify areas where value can be added / exploited further, areas where value is being destroyed and areas where value is latent, and act accordingly
• Consider future consequences of actions on the viability of the business
• Discuss the current environment and how this will impact the business both now and, in the future business requirements and business continuity.
• Develop a common strategy with Group Procurement to maximise synergies potential and maximise value for the Group.
• Define annual objectives for improvement consistent with the budget, in terms of actual performance targets and buying capability improvement
• Define concrete actions to target and achieve savings.
• Lead a team of Procurement business analysts that:
• Determining supply needs and researching potential suppliers.
• Define and act as a liaison and communicating pricing and performance needs to vendors and suppliers.
• Sourcing suppliers and testing product samples.
• Documenting the features and benefits of products and services.
• Preparing cost-benefit analysis reports for review by managers.
• Drive the negotiation of SLAs with internal and external stakeholders and ensure execution and compliance of contractual agreements.

Stakeholder Management

• To support the organisation in achieving its strategic objectives by interpreting and influencing both the external and internal environments and by creating positive relationships with stakeholders through the appropriate management of their expectations and agreed objectives.
• Positioning stakeholders according to the level of influence, impact, or enhancement they may provide to the business or it's projects.
• Recognize and acknowledge stakeholder's needs, concerns, wants, authority, common relationships, interfaces and align this information with the overall delivery strategy.
• Ensure communication standards are transparent, honest, and open with stakeholders,
• Governance and Compliance: Ensure that all governance and compliance related requirements are adhered to from company and statutory perspectives as requested and reported by the Compliance team throughout the year. Ensure that all targets against governance and compliance are met and maintained by reviewing the monthly reporting and working with the allocated business units. Complete all training requirements in order to understand requirements against governance and compliance.

Research and Development

Continuous improvement

• Efficiently and effectively roll out and implement the procurement objectives
• Consider/Review, plan and coordinate all procurement demands plans aligned to Group strategy
• To deliver outcomes and objectives as agreed with the line manage and business units.
• Effectively report on procurement activities against the determined procurement and Supply Chain Management principles.
• Reporting (review and submit) on progress against annual procurement plans (monthly/quarterly)
• Ensuring services are in accordance to market research, preparation of RFT/P/Q/I's, evaluation of bids/tenders, commercial negotiations, recommendations for the supplier award, including the preparation & presentation of submissions to the key stakeholders in accordance with the procurement policy & relevant legislation including BBBEE.
• To manage and develop Group Supplier Development programmes where required.
• Partner with the business units to manage and develop skills development strategies to ensure the appropriate spend is focused in the right category and spend areas.
• Analyse spend; formulate sourcing and category management strategies based on business requirements that will lead to benefits (cost reduction or avoidance) without causing supply risks.
• Support planning & monitoring of compliance on contract purchases and projects.

Contract Management

• Maintain Procurement data in the contract management tool and ensure compliance to minimum standards.
• Maintain the contract repository system by storing electronic contracts and communication on contracts ensuring contracting records are maintained in alignment with regulations and the Omnia Business Continuity processes.
• Maintain a contracts tracker of all contracts, renewal dates and internal owners to enable efficient communication to on contract life-cycle management.
• Execute on document policies, processes and procedures to ensure that all stakeholders have clear, agreed and documented roles in the contract lifecycle and data management processes.
• Communicate upcoming expiring contracts to Sourcing & Contract Specialists to facilitate timely renewals of contracts ensuring they are in the best interests of the Standard Bank Group are maintained.
• Proactively engage with category specialists to identify contracts that are expiring, contract content issues and content updates to ensure all procured work can proceed within expected and agreed timelines.
• Supplier relationship management (SRM) and the implementation of supplier performance management processes & audits.
• Develop and maintain good supplier relations and manage SLA/KPI (adherence to contractual conditions and budgetary provisions).
• Review draft agreements with appropriate terms and conditions by legal and experience with managing vendor agreements.
• To manage and enhance relationships between the department relevant internal & external stakeholders.
• Undertake market analysis to identify new opportunities and deliver positive total cost outcomes to the Group.
• Assess and address complex technical risks in relation to projects across user departments
• Transactional Integrity: Ensure transactional integrity is adhered to for each relevant step in the P2P process and all transactions are in line with company compliance and policies by reviewing the monthly reporting and working with the appropriate business units.

BBBEE

• Ensure procurement compliance with BBBEE objectives
• Create and set BBBEE targets to develop, implement and manage BBBEE policies, procedures, and initiatives in line with legislative and compliance requirements (e.g., the DTI Construction Sector Codes, Employment Equity Act, in respect of the Group BBBEE ownership, Socio Economic Development as well as Preferential Procurement and Supplier Development commitments).
• Partner with the business units to manage management control strategies
• Develop monthly, quarterly, and ad-hoc reports as when needed by Exco and other enterprise and governance bodies
• Monitor and categorise BBBEE spend in accordance with the DTI good codes of practice
• Monitor performance of BBBEE suppliers in line with the overall procurement strategy – remove barriers of entry and promote acceptable performance standards criteria
• Performance targets (volume, price, timing)
• Capability development needs
• Strategic sourcing project to be set up per major categories
• Develop and deliver a monthly Category Performance Report

Compliance

• Policies and procedures: Develop, amend and implement relevant policies and procedures

People Management

• People Processes: Manage employees through the employee lifecycle including, recruit, manage performance and reward
• People Development: Build a high-performance team through regular individual and team engagement sessions. Identify talent, coach, and develop to ensure talent retention.

MINIMUM REQUIREMENTS

Qualifications

• Completed University bachelor's degree or equivalent (Engineering, Procurement, Logistics Management, Supply Chain Management or similar)

Advantageous

• MBA
• MCIPS (Chartered institute of Procurement and Supply), PMP (Project Management Professional) or SCMP (Supply Chain Management Professional)
• Knowledge of procurement policies, processes, and procedures
• An understanding of the Banking or ICT industry

Experience

• Knowledge or experience on how spend behaves or indirect procurement spend knowledge
• Experience with supplier on-boarding in a P2P environment
• Large Corporate with Procurement Leadership (at least + 8 -10years) with demonstrated experience working with Board/ exco/senior management, in the relevant sector/ industry as per relevant role.
• 10 years people leadership experience in a Corporate Finance or Procurement environment.
• Project Management experience
• Experience in leading large organisational projects and demonstrated ownership of change management
• Experience with Advanced Analytics
• Ability to plan, organise and prioritise workload, including co-ordinating with procurement teams and stakeholders and ensuring that statutory and other deadlines are met
• Understanding of and ability to manage using agile, customer-focused project management techniques
• Work as part of a team and independently to deliver a common goal or objective
• Ability to deal with difficult situations and make decisions on the best course of action
• Excellent technology skills including ERP, Automation and Cognitive Tools, Reporting Tools, etc
• Self-starter/ initiative/creativity/innovation, goal oriented
• Operational Risk Management
• Performance Management & Evaluation Methods
• Change & Cost Management
• Assertive, decisive, with sound prioritisation ability
• Curious and eager to learn beyond own areas of responsibility
• Able to coach less experienced procurement team members and stakeholders to improve their learning and raise their capabilities, as relevant