Senior Programme Coordinator at National Treasury

Qualification/s Requirements

• A Grade 12 coupled with a minimum National Diploma (equivalent to NQF level 6) in Public Administration or Business Management or Project Management or Human Resources Management;
• A Bachelor’s degree (equivalent to NQF level 7) in any of the above disciplines is added advantage. 
• A minimum 3 years’ experience obtained in an administrative environment; 
• Knowledge of the legislative framework on public administration and human resources management within government; 
• Knowledge and exposure to the coordination of budget coordination processes; and
• Knowledge of the analysis and interpretation of relevant internal policies for the correct application of determinations.

Key Performance Areas

Business Support Promotion:

• Co-ordinate and perform quality assurance on processes pertaining to in-coming and out-going memoranda in the office of the DDG for enhancement of service delivery;
• Develop and maintain a filing system for record and audit purposes;
• Promote the effective execution of service delivery within the office and propose measures for improvement where necessary;
• Administer leave and other logistical requirements in the application of policy and procedures; 
• Assist with the monitoring of procurement and administrative matters and verify correctness of claims and invoices; and 
• Record memoranda on the electronic filing system for record purposes, editing, etc, where applicable. 

Operational Support: 

• Acknowledge and reaffirm meetings, invitations to workshops; 
• Provide personal support to DDG, Manage calendar or diary;
• Handle correspondence and organize travel for the DDG;
• Compile agendas of meetings, initiating the taking of minutes and follow-up on outstanding commitments; and
• Administer all duties with utmost discretion in the execution of confidential matters and converse with clients in utmost diplomacy. 

Stakeholder Relations and Engagement: 

• Engage internal clients on the coordination and enhancement of the integration of processes and procedures; 
• Attend to clients’ needs, address concerns and complaints timeously, to improve working relations with stakeholders; and Provide logistical support to business units. 

Budget Co-ordination: 

• Assist with the preparation of relevant documentation pertaining to proposed consolidated budgetary inputs in compliance with the MTEF requirements and cycle; 
• Assist with the monitoring of expenditure against commitments and report on possible overspending; and 
• Assist with the initiation process on the movement of funds between items after consultation with relevant stakeholders (Office of the Chief Financial Officer (CFO) and preparing the relevant supporting documents for execution.