Senior Project Specialist - Workers Programmes (INSETA144) at Insurance Sector Education and Training Authority - INSETA

KEY PERFORMANCE AREAS - OUTPUTS

Facilitate the Learning Programme Strategy, Planning and Policy Implementation 20%

• Develop and implement the Project Charters to achieve the approved learning programme strategy
• Develop and implement guidelines for Strategic learning programmes
• Provide input into the DG funding policy and procedures updates as well as implementation thereof
• Responsible to meet departmental targets based on DHET SLA.
• Develop criteria for learning programmes that are aligned with the approved learning programme strategy and the programme deliverables
• Ensure the administration of performance reporting aligned and compliant with the set Technical Indicators
• Adapt procedures to meet programme implementation requirements
• Identify, prepare and submit projects for monitoring periodically to the Organisational, Planning, Data and Reporting division.
• Collaborate with Skills Division to initiate research related activities to pilot programmes and the extension of scope of existing programmes

Contract Management 20 %

• Efficiently manage the contract cycle time to comply with the financial year
• Quality assurance of all recommendations, contracts, addendums and closure letters for sign off Managers, Executives Manager Operations and Executive Manager: Risk Management.
• Monitor the approval process, implementation, progress, closure and addendums of contracts
• Ensure the administration deliverables and processing of payments are line with the INSETA Discretionary Grant and Finance policies and procedures
• Ensure that all required documentation to track contract progress is received by the defined deadline
• Maintain and report on the Commitment register periodically
• Manage and address non-performance with all beneficiaries, setting performance improvement targets and monitoring compliance

Finance and Budgeting 20%

• Submission of projects budgets to Manager for approval
• Monitoring project expenditure against the allocated budget
• Administer and submit information when required by the Discretionary Grant Committees for Managers and Executives Manager Operations
• Quality assurance of all payment batches to ensure alignment with set policies and procedures prior to submission to Manager and Finance

Corporate Governance and Reporting 10%

• Adhere to the internal and external (DHET SLA and APP) INSETA Governance requirements by providing required documents to the DHET, AG and IA Representatives as required during audits.
• Monitor internal performance against targeted objectives as per the APP and report on deviations.
• Ensure delivery and utilisation of applicable systems and information provision in line with SLA’s and INSETA expectations
• Attend and report on outcomes from committees (Specialist Forum, DG Evaluation, BSC and BEC) where appointed.

Stakeholder Engagement 10%

• Represent Learning Programmes as first contact including responding to communication professionally and building professional and supportive relationships with stakeholders that engage on a regular basis as required
• Build influential relationships with stakeholders to support effective and efficient processing of INSETA requirements in the Sector
• Manage Stakeholder partnerships through Memorandums of Understanding.
• Resolve stakeholder queries and complaints in a manner that maintains the stakeholder relationships within the defined timeframes

Project Management 10%

• Identify proposed learning programmes and projects in line with learning programme priorities and submit recommendations for approval
• Brief project beneficiaries on project and programme delivery objectives, reporting requirements and required outputs
• Set up project tracking tools and reports and implement with beneficiaries
• Track project progress and resolve challenges as required
• Develop criteria for selection of beneficiaries in line with INSETA policy, strategy and learning programme requirements and priorities
• Facilitate submission on any information required by the various committees

People Management 5%

• Set KPA’s and deliverable in terms of the Strategic Objectives for the team
• Build capacity within the team
• Monitor, evaluate and manage the team performance
• Build a cohesive, high performing team

General Administration 5%

• Day to day management and responding to correspondence
• Oversee the Admin dashboards of the team and ensure project administration is carried out effectively and efficiently.
• Manage the process of provide quality information from records and database as required by various stakeholders.

REQUIRED QUALIFICATIONS AND EXPERIENCE
Qualifications
Minimum Requirement:

• Grade 12 or equivalent
• NQF Level 7 qualification in Project Management/Learning and Development/ Programme Management or related field.
• Preferred Requirement: NQF 7 qualification in a similar field would be preferable

Experience

• Minimum Requirement:  A minimum of 5 years relevant Programme/ Project Management which includes people or team management experience is required
• Preferred Requirement: Appropriate experience in the SETA or Insurance Sector environment.