Senior Specialist, Commercial - Pretoria at Exxaro Resources

PURPOSE:

• To develop and implement commodity, contracting and supplier strategies, commercial value release and security of supply initiatives.
• To provide commercial leadership and expertise within portfolio and support Procurement and Group Contracts with regards to execution of contract management strategy for allocated portfolio.
• To develop and maintain contracting strategies and contract lifecycle management for portfolio.
• To provide specialist commercial input for contracting across all business units.
• To provide a portfolio supervisory role in terms of contract vetting, resource allocation, people performance management and contract lifecycle management.

MAJOR CHALLENGES:

• Develop and implement contracting strategies and ensure long term success in volatile industry.
• Involve relevant stakeholders and obtain sign-off while planning and executing contracting strategy.
• Achievement of stretched financial targets under sustained business cost pressures.

Minimum Requirements
QUALIFICATIONS:

• B Degree (Hons) (Relevant) (Essential/Minimum)
• Management Development Programme (Essential/Minimum)

EXPERIENCE: 

• 6-8 years Relevant experience in supply chain or related; procurement; and contract management on a management level. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa).        (Essential/Minimum)    Operational

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)

Duties & Responsibilities
Business Partner Enablement    

• Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities
• Provide process advice to business partners/end-users through in transaction guidance and support
• Working with various internal and external stakeholders to expand and enrich supply chain content

Contract Portfolio Management    

• Contract lifecycle management for entire portfolio
• Consultation, design, administer, facilitate and coordinate complete tendering process
• Agree on supplier negotiation metric and negotiate with successful supplier in finalising contract terms and conditions
• Responsible for contractually committing for the Company
• Report on portfolio contract performance in line with agreed targets
• Liaise with strategic sourcing teams on relevant commodity initiatives
• Establish, manage and maintain all portfolio contracts
• Manage supplier/vendor performance
• Influence supplier development initiatives
• Influence local economic development initiatives
• Manage the drafting of the commercial agreement and finalise sign-off of commercial agreement with suppliers
• Vetting and quality control of portfolio contracts
• Portfolio planning and resource allocation
• SCM balanced scorecard compliance
• Contribute to overall value release target
• Stakeholder engagement and dispute resolution
• Contract execution

Customer and Client Relationship Management    

• Establish and maintain strategic relationships with stakeholders
• Collaborate and communicate effectively with customers and suppliers
• Provide relevant and specialised support to stakeholders

Functional Excellence    

• Ensure correct contract templates are applied and that contracts implemented are correct, timeous and to the correct standard to support the portfolio contract strategy
• Assist with the improvement of contract templates to stay current with the developments in functional area
• Assist with development of streamlined business process to improve business process efficiency and eliminate duplication/bureaucracy
• Participate in Communities of Practices (COP’s) aimed at enhancing the function and entrench functional alignment
• Identify and mitigate contractual risks through appropriate risk mitigation plans
• Provide commercial guidance to end-users in all areas of contract management
• Engage in supplier negotiations to achieve savings target and compliance to the Company’s commercial standards and governance
• Engage with end-users across all BU's on all organisational levels to ensure compliance to the Company’s contracting strategy

Functional Management    

• Financial management: Develop key commercial indices tracking model to enable effective contract adjustments and provide inputs to Business Units (BU's) for budgeting purposes
• Strategic alignment/planning: Communicate portfolio contract strategy and plan to end-users across BU's
• Establish measurable portfolio targets from Group targets
• Engagement/communication: Engage with managers, operations and cross- functional managers to ensure execution of agreed contracts management plan and contracts lifecycle management
• Performance management: Ensure portfolio plan is implemented through disciplined execution processes, track implementation and provide feedback to Manager, Procurement and Group Contracts
• Coordinate functional/cross-functional activities to ensure strategic alignment
• Track and drive portfolio targets/goals and hold staff responsible for achieving results
• Continuous improvement and functional change: Lead functional improvement and change
• Governance: Ensure portfolio adheres to governance, policies, standards, statutory and legal compliance. Entrench a culture of discipline

People Management    

• Performance management: Clarify roles/responsibilities and expectations. Define individual performance standards, monitor and measure performance of direct reports. Take prompt action against non- performance
• Adhere to performance management procedures
• Culture/functional climate: Uphold the culture and values within the function
• Foster effective teamwork and unity

Safe and Healthy Work Environment    

• Maintain and ensure a healthy environment and safe operation practices
• Ensure compliance with all applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
• Encourage a culture that focuses on safety in all operations

Behavioural Alignment  
 Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective