Job Vacancies at Exxaro Resources

PURPOSE:

• To provide technical support with regards to development and execution of commodity strategy and formulate and execute portfolio specific commodity strategies aimed at reducing total cost of ownership of commodities, products and services.
• Engage and support business unit technical management in respect of initiatives driving throughput and plant or equipment reliability.
• Act as supply chain management technical expert representative to business unit.

MAJOR CHALLENGES:

• Providing commodity management service to multiple business unit.
• Improve in terms of cost-effectiveness, innovation and productivity.
• Challenge end-users on specifications and application issues and facilitate improvement projects (money teams) with cross- functional resources.

Minimum Requirements
QUALIFICATIONS:

•    B Eng (Relevant) (Essential/Minimum)
•    Management Development Programme (Essential/Minimum)

EXPERIENCE: 

• 6-8 years Relevant supply chain or engineering related experience in mining processes and mining equipment with a minimum of 3 years project portfolio management experience    (Essential/Minimum)  Operational

REQUIREMENTS: 

•    Psychometric Assessment (Essential/Minimum)
•    Certificate of Fitness (Essential/Minimum)
•    Engineering Council of SA (PrEng) (Essential/Minimum)

Duties & Responsibilities
Best Practice and Knowledge Management    

• Identify and facilitate improvement initiatives leading to cost saving opportunities whilst keeping abreast of new developments within commodity portfolio
• Liaise with other departments toward evaluating new technologies to improve process capabilities, product quality and throughput requirements
• Review effectiveness of strategies and identify improvement opportunities

Commodity Management    

• Provide technical inputs to end users and commercial team members to ensure fit for purpose contracts
• Assist with resolving technical contractual matters and ensure contracts support Commodity strategy
• Conduct Negotiate and manage commodity portfolio specific agreements for designated commodities
• Conduct supplier analysis
• Execute Portfolio Target Setting
• Review commodity and lifecycle trends
• Identify Potential Technical Opportunities for Total Cost of Ownership (TCO) reduction and throughput improvement

Compliance, Governance and Assurance    

• Assist in the implementation of portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc)
• Ensure suppliers comply with relevant Group policies
• Customer, Stakeholder and Client Relationship Management
• Implement SRM initiatives with key suppliers
• Conduct technical assessments of supplier abilities
• Provide strategic input into managing key commodity contracts
• Act as an interface between suppliers and end-users
• Manage internal and external relations incl. interface with external providers or other functions responsible to ensure business needs are met
• Obtain sign-off for commodity strategies within area of responsibility
• Provide relevant and specialised support to applicable stakeholders

Functional Excellence    

• Adhere to functional policies, standards, guidelines, procedures, end- to-end processes, tools, templates etc.
• Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication/bureaucracy
• Apply functional best practices, promote sharing of best practices/knowledge
• Assist in the execution of functional excellence initiatives

Functional Management    

• Financial management: Assist in managing and reducing costs of the sub functions
• Continuous improvement and functional change: Identify, advocate for and lead functional improvement and change. Create culture of continuous improvement and change agility in function
• Engagement/communication: Engage with managers, operations and cross- functionally with peers
• Governance: Ensure function adheres to governance, policies, standards, statutory and legal compliance. Entrench a culture of discipline

Internal Business Processes    

• Establish, facilitate and lead cross functional money teams to focus on value creation initiatives and to identify and implement improvement initiatives aimed at overall sustainable TCO reduction
• Ensure reliable market intelligence to identify and develop supply strategies and budget inputs to ensure secured supply of critical/ strategic commodities within portfolio
• Comply with preferential procurement targets
• Develop and implement measures and actions to ensure sustainability of supplier performance
• Provide support to Commercial and Contract Specialist teams for on time completion and sign-off of technical scope of work

People Management    

• Performance management: Adhere to performance management procedures
• Culture/functional climate: Uphold the culture and values within the function. Foster effective teamwork and unity

Safe and Healthy Work Environment    

• Maintain and ensure a healthy environment, safe operations practices, ensuring compliance with all applicable Safety Health and Environmental (SHE) policies/procedures in line with set standards
• Encourage a culture that focuses on safety in all operations

Behavioural Alignment    
Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

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PURPOSE:

• To develop and implement commodity, contracting and supplier strategies, commercial value release and security of supply initiatives.
• To provide commercial leadership and expertise within portfolio and support Procurement and Group Contracts with regards to execution of contract management strategy for allocated portfolio.
• To develop and maintain contracting strategies and contract lifecycle management for portfolio.
• To provide specialist commercial input for contracting across all business units.
• To provide a portfolio supervisory role in terms of contract vetting, resource allocation, people performance management and contract lifecycle management.

MAJOR CHALLENGES:

• Develop and implement contracting strategies and ensure long term success in volatile industry.
• Involve relevant stakeholders and obtain sign-off while planning and executing contracting strategy.
• Achievement of stretched financial targets under sustained business cost pressures.

Minimum Requirements
QUALIFICATIONS:

• B Degree (Hons) (Relevant) (Essential/Minimum)
• Management Development Programme (Essential/Minimum)

EXPERIENCE: 

• 6-8 years Relevant experience in supply chain or related; procurement; and contract management on a management level. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa).        (Essential/Minimum)    Operational

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)

Duties & Responsibilities
Business Partner Enablement    

• Identify, evaluate and support business partners/end-users to develop disciplined sourcing execution capabilities
• Provide process advice to business partners/end-users through in transaction guidance and support
• Working with various internal and external stakeholders to expand and enrich supply chain content

Contract Portfolio Management    

• Contract lifecycle management for entire portfolio
• Consultation, design, administer, facilitate and coordinate complete tendering process
• Agree on supplier negotiation metric and negotiate with successful supplier in finalising contract terms and conditions
• Responsible for contractually committing for the Company
• Report on portfolio contract performance in line with agreed targets
• Liaise with strategic sourcing teams on relevant commodity initiatives
• Establish, manage and maintain all portfolio contracts
• Manage supplier/vendor performance
• Influence supplier development initiatives
• Influence local economic development initiatives
• Manage the drafting of the commercial agreement and finalise sign-off of commercial agreement with suppliers
• Vetting and quality control of portfolio contracts
• Portfolio planning and resource allocation
• SCM balanced scorecard compliance
• Contribute to overall value release target
• Stakeholder engagement and dispute resolution
• Contract execution

Customer and Client Relationship Management    

• Establish and maintain strategic relationships with stakeholders
• Collaborate and communicate effectively with customers and suppliers
• Provide relevant and specialised support to stakeholders

Functional Excellence    

• Ensure correct contract templates are applied and that contracts implemented are correct, timeous and to the correct standard to support the portfolio contract strategy
• Assist with the improvement of contract templates to stay current with the developments in functional area
• Assist with development of streamlined business process to improve business process efficiency and eliminate duplication/bureaucracy
• Participate in Communities of Practices (COP’s) aimed at enhancing the function and entrench functional alignment
• Identify and mitigate contractual risks through appropriate risk mitigation plans
• Provide commercial guidance to end-users in all areas of contract management
• Engage in supplier negotiations to achieve savings target and compliance to the Company’s commercial standards and governance
• Engage with end-users across all BU's on all organisational levels to ensure compliance to the Company’s contracting strategy

Functional Management    

• Financial management: Develop key commercial indices tracking model to enable effective contract adjustments and provide inputs to Business Units (BU's) for budgeting purposes
• Strategic alignment/planning: Communicate portfolio contract strategy and plan to end-users across BU's
• Establish measurable portfolio targets from Group targets
• Engagement/communication: Engage with managers, operations and cross- functional managers to ensure execution of agreed contracts management plan and contracts lifecycle management
• Performance management: Ensure portfolio plan is implemented through disciplined execution processes, track implementation and provide feedback to Manager, Procurement and Group Contracts
• Coordinate functional/cross-functional activities to ensure strategic alignment
• Track and drive portfolio targets/goals and hold staff responsible for achieving results
• Continuous improvement and functional change: Lead functional improvement and change
• Governance: Ensure portfolio adheres to governance, policies, standards, statutory and legal compliance. Entrench a culture of discipline

People Management    

• Performance management: Clarify roles/responsibilities and expectations. Define individual performance standards, monitor and measure performance of direct reports. Take prompt action against non- performance
• Adhere to performance management procedures
• Culture/functional climate: Uphold the culture and values within the function
• Foster effective teamwork and unity

Safe and Healthy Work Environment    

• Maintain and ensure a healthy environment and safe operation practices
• Ensure compliance with all applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
• Encourage a culture that focuses on safety in all operations

Behavioural Alignment  
 Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

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PURPOSE:

• In conjunction with the Head of Internal Audit, to plan and lead the execution of Exxaro’s Internal Audit process across various business and operating units, functional units, and subsidiaries, as deployed, to ensure that the company's activities are conducted in compliance with regulatory requirements, ethical standards, and industry best practices.
• Perform audit and consulting engagements using the established methodology and within budgeted timeframes.
• Consult widely in the review and assessment of systems of control and procedures across various aspects of the business and mining operations, including with Tier 2 assurance providers on safety, environmental and regulatory compliance, taking inputs from key stakeholders into account in the development of a comprehensive annual and rolling 3-year audit plan.
• Continuously evaluate and update the audit plan, considering changes in the industry, regulatory environment, and internal factors.
• Prepare planning documentation, such as project budgets, scoping assessments, audit programs and timelines according to department standards.
• Manage the pipeline of audits required and allocate resources accordingly to ensure the execution of quality audits within agreed timelines and budgets.
• Prepare comprehensive audit reports with clear findings, recommendations, and action plans for management.
• Communicate audit results and recommendations to senior management and the Board of Directors.
• Ensure that stakeholders are accountable for audit findings and provide visibility on remedial actions recommended in the audit reports.
• Provide visibility of progress, on remedial actions to the Head of Internal Audit.
• Act as an advisor to the senior management team by providing insights and recommendations for process improvements, risk mitigation, and strategic decision-making based on audit findings.
• Maintain independence and objectivity in the auditing process, ensuring that audits are conducted without bias and in a manner that upholds the highest standards of integrity.
• Keep abreast of constantly evolving practices, technologies, and relevant changes in South African and global mining and renewable energy regulations and industry standards to proactively address compliance requirements and potential impacts on the company's operations.
• Lead and supervise a team of junior internal auditors, Tier 2 assurance providers and external specialists, providing guidance and supporting the successful delivery of the Internal Audit framework and strategy, engaging, and supporting all team members in realising their full potential.
• Foster a culture of continuous improvement and professional development within the Internal Audit team.

MAJOR CHALLENGES:

• Finding a balance between a culture encourages creativity in the organisation vs. the compliance and governance nature of internal auditing.
• Getting buy in from stakeholders to prioritize audit implementing remedial actions from the audit findings.
• Navigating an everchanging environment which may introduce emerging complex risks and evolving regulatory requirements, which needs to be detected through Internal Audit timeously.
• Competing for limited resources in the organisation.

Minimum Requirements
QUALIFICATIONS:

• BCom (Hons) Internal Auditing (Essential/Minimum or)
• B Degree (Hons) (Relevant) (Essential/Minimum)
• Management Development Programme (Essential/Minimum)
• Certificate Internal Auditor (Recommended/Desirable)
• Certificate CISA Information Systems Aud (Recommended/Desirable)
• Chartered Accountant (CA) (Recommended/Desirable)

EXPERIENCE: 

• 10 years A minimum of 10 years of relevant experience in Internal Audit. 
• At least 5 years in managerial position. Proven knowledge of the IIA Code of Ethics, auditing standards and procedures, laws, rules and regulations. High attention to detail and excellent analytical skills. 
• Sound independent judgement. Critical thinker, with an ability to solve complex problems. Willingness to travel locally and internationally. 
• Experience in stakeholder management. Knowledge of project management methodologies, tools and software. 
• Strong planning, organising and integration skills, with proven ability to manage multiple projects and prioritise tasks effectively. 
• Ability to work independently and in a team environment. Highly effective engagement and communication skills with an emphasis on translating technical concepts to variety of project stakeholders. 
• Ability to balance multiple priorities, meet timelines and budget and pro-actively raise scope, schedule, and budget risks.  (Essential/Minimum)    Management

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)
• Institute of Internal Auditors (Recommended/Desirable)
• SA Institute for Chartered Accountants (Recommended/Desirable)

Duties & Responsibilities
Ad hoc Audits    

• Conduct specific ad-hoc audit requests as and when required. 
• Assess the relevance of requests from business management and allocate resources as necessary. 
• Execute special requests by the Audit Committee as and when required. 
• Monitor and track the status of action plans to address audit recommendations.

Execution On Audits    

• Plan the delivery of assigned audits to a high quality and in line with Key Performance Indicators as per the methodology.
•  This will include adequate resourcing scheduling, meeting key deliverables in terms of audit timelines and review of audit work to confirm that the minimum requirements as per methodology are met. 
• Review the planning memorandum to ensure focus on high risks. 
• Review the audit programme to ensure audit objectives are met. 
• Review audit evidence supporting the reported findings in the audit report. 
• Evaluating and reporting on the effectiveness and efficiency of the implementation of management policies. 
• Reviewing compliance - Compliance review ensures that the organisation is adhering to rules, regulations, laws, codes of practice, guidelines, and principles as they apply individually and collectively to all parts of their organisation. 
• Interviews, advises, and negotiates with mid to executive level management. Reviews the implementation of recommendations and ensures that findings are remediated, and they bring the required improvements planned. 
• Communicates or assists in communicating the results of the audit and consulting projects via written reports and oral presentations to management.

Health and Safety    

• Maintain and ensure a healthy environment, safe operations practices, ensuring compliance with all applicable Safety Health and Environmental (SHE) policies procedures in line with set standards. 
• Encourage a culture that focuses on safety in all operations.

Innovation and Data Management    

• Fully utilizing the potential for data analytics, continuous auditing, and robotics to improve business processes and audit efficiency. 
• Implement a continuous improvement framework within the function to enhance audit methodologies, processes, and tools.

Internal Audit Annual Plan    

• Assist the Head of Internal Audit in developing the internal Audit plan for the 3-year cycle. Participate in annual internal audit plan planning cycle; provide input by considering the risk and control profile, business strategy and material risks affecting the business.

Internal and External Stakeholder Management  

• Present effectively at stakeholder meetings and forums by sharing knowledge and information, including methodology, standards, changes, and new developments, with business stakeholders on an ongoing basis, and develop and maintain relationships with accountable stakeholder management on each audit. 
• Operate as a trusted assurance advisor. 
• Manage internal and external relations, including interface with external providers or functions responsible to ensure that business needs are met. 
• Issue and discuss all significant audit findings with senior management. 
• Provide relevant and specialised support to applicable stakeholders. 
• Collaborate with cross-functional teams and senior management to develop and implement process improvements and best practices based on audit findings, which will include overcoming the following: Resistance to Change, Lack of Leadership Support, Inadequate Resources, Poor Communication, Change Fatigue and Cultural Challenges. 
• Collaborates and interacts within the Exxaro and Externally to: Exchange detailed information or resolve varied problems. 
• Identify needs/concerns of others, determine potential solutions, resolve, or redirect appropriately. Persuade, gain cooperation and acceptance of ideas, or collaborate on significant projects. 
• Resolve conflict, negotiate, or collaborate on major projects. 
• Handle sensitive issues and facilitate collaboration at the highest level. Develop and maintain relationships with key contacts to enhance workflow and work quality. 
• Build strong relationships and promote the value of the Internal Audit function throughout Exxaro.

Knowledge Management    

• Continuous upskilling on both technical and other core competencies. 
• This includes auditing, project management and change management. 
• Keeping up to date with industry trends, regulatory changes, and professional standards Develop an in-depth knowledge of the methodology, by attending training sessions and using knowledge gained during audits, use this proactively in executing audit activities. 
• Based on knowledge of business areas, provide guidance to other auditors and peers by sharing best practice so that their work meets and sometimes exceeds quality standards Assessing regulatory and compliance standard relevant for assurance in different geographic areas as Exxaro expands into these territories. 
• Develop an in-depth knowledge of the methodology, by attending training sessions and using knowledge gained during audits, use this proactively in executing audit activities.

Leadership and Management    

• Adopt a continuous improvement mindset of all internal audit and assurance operations to ensure that Audits are conducted effectively, and yield benefit at the right level. 
• Mentor and coach internal audit staff by providing guidance around the methodology and audit process and manage the teams that assigned to the audit effectively by delegating audit work to empower each individual team member. 
• Ensure that new employees are appropriately inducted into the business. 
• Monitor and improve employee engagement and optimise employee retention. Develop and implement succession plan for key positions in the team.

Management of Resources Software Tools and Budgets  

•  Investigate and recommend and apply most appropriate audit tools and or technology that will improve audit efficiencies. Maintain budget for their section of allocated work activities including performance of audits and any audits which are outsourced.

People Management and Teamwork    

• Support internal audit management team to identify, attract, develop and retain talent on an ongoing basis. Develop a high performing team by embedding formal performance development and informal coaching. Ensure corrective action is taken where appropriate. 
• Conduct poor performance counselling and management. Engage proactively with Internal Audit colleagues during assignments and request technical assistance where required and based on knowledge of business areas, provide guidance to other auditors and peers by sharing best practice so that their work meets and sometimes exceeds quality standards. Encourage frequent knowledge sharing between team members.

Quality Control    

• Monitor the quality of audits executed to ensure they are in alignment with the Exxaro assurance standard. 
• Review all audit reports prior to submission to the Head of Internal Audit and ensure that all reporting protocols are observed. 
• Conduct manager review of audit working papers. 
• Conduct quarterly peer review of audit working papers

Reporting    

• Periodically compile, review and submit status reports to all relevant stakeholders, as appropriate and in accordance with the reporting protocol. 
• Prepare report on quarterly basis for the Exxaro Audit Committee on significant governance issues identified and progress against annual audit plan for area of specialisation

Behavioural Alignment    
Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective

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PURPOSE:

• To direct and co-ordinate technical aspects through project life cycles to ensure optimum performance (according to Life of Mine, business requirements, organisational objectives) and sound engineering practice.
• To manage medium to large discipline specific projects.

MAJOR CHALLENGES:

• Represent operations, maintenance departments and service departments in projects.
• Act as an interface between project teams and operational teams.

Minimum Requirements
QUALIFICATIONS:

• B Eng (Relevant) (Essential/Minimum or)
• B Tech (Relevant) (Essential/Minimum)
• Certificate Project Management (Essential/Minimum)
• Management Development Programme (Recommended/Desirable)

EXPERIENCE: 

•  6-8 years Relevant within a heavy industry/mining/production environment and project management. Experience as Project Manager from feasibility to ramp-up or part of large project. A minimum of 3 years’ experience in discipline engineering and project management  (Essential/Minimum)    Operational

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
• Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
• Engineering Council of SA (PrEng) (Essential/Minimum or)
• Professional Engineering Technologist (Essential/Minimum)
• Project Management Professional (Recommended/Desirable)

Duties & Responsibilities
Best Practice and Knowledge Management    

• Initiate continuous improvement initiatives leading to cost saving ideas
• Keeping abreast of technology trends
• Conduct applied research work in order to initiate process changes
• Provide inputs throughout the project life-cycle towards improving the process flow for projects
• Assume responsibility for engineering discipline design as representative of the operational teams in projects
• Implement knowledge management processes (professional networks)

Business Performance and Operations    

• Develop and manage throughput and efficiency improvement plan and/or initiatives
• Investigate complex engineering problems and develop solutions for optimisation of engineering systems
• Communicate and obtain buy-in for implementation plans, new systems and processes
• Liaising with operational, maintenance, services and project teams

Compliance, Governance and Assurance    

• Manage project in compliance with Group project management procedures
• Recognise, understand and take action to manage risks that can impact on project(s)
• Implement quality management systems for project(s)
• Ensure compliance to sound engineering standards and practices
• Ensure Safety Health Environment and Community (SHEC) compliance during project life-cycle
• Ensure project results are achieved to set standards and objectives

Customer, Stakeholder and Client Relationship Management

• Represent operations, maintenance and service departments in projects
• Provide expert technical support to project teams and operational teams

Engineering Services    

• Implement project management principles and practices for planning, design and implementation of project outcomes
• Conduct complex analysis of project systems and processes
• Provide technical inputs to the project team
• Provide inputs in designs, technical reviews, Hazard and Operability Study (HAZOP) and other project related reviews
• Ensure design for operability, maintainability and efficiency
• Manage implementation of new projects and ensure projects are in accordance with Business Unit (BU) excellence

Functional Excellence    

• Adhere to functional policies, standards, guidelines, procedures, end to end processes, tools, templates etc.
• Assist in standardising, simplifying and speeding-up functional processes, eliminating duplication/bureaucracy
• Apply functional best practices, promote sharing of best practices and knowledge

People Management    

• Compile and lead small-sized teams effectively to achieve goals (project based)
• Manage and evaluate performance of subordinates when applicable

Safe and Healthy Work Environment    

• Maintain and contribute to a healthy environment, safe operations and practices Ensure compliance with all applicable Safety Health and Environmental (SHE) policies and procedures in line with set standards
• Encourage a culture that focuses on safety in all operations

Behavioural Alignment    
Demonstrates the following:

• Creativity, collaboration, sociable and awareness to the ecosystem
• Stewardship, accountability, ability to develop trust, safety conscious and ethical
• Ability to respond quickly to business needs/agility, flexibility, continuous learning, innovation and proven ability to experiment on creative business solutions
• Ability to be inclusive, eagerness for multiple skills, embraces multiple cultures, accepts different approaches and be human-centric/empathetic
• Results oriented, quality driven, excellence, entrepreneurial abilities, efficient and effective