Job Summary at SPEC Africa

Responsibilities

• Register all Enquiries / Tenders into Electronic Register.
• File and maintain copies of all received enquiries / tenders.
• Review and Evaluate all Client submitted Tenders.
• Develop Bill of Quantities.
• Obtain necessary estimates from external parties.
• Review and evaluate receive external Quotations.
• Compile and complete Quotations to satisfy requirements of received Tenders.
• Ensure and obtain authorization to submit Tender from Sales / Marketing / Tender Manager. Review and evaluate any requested Amendments from Client revise Quotation / Tender accordingly.
• Performing risk, value management and cost control
• Preparing and analyzing costings for tenders;
• Submit revised Quotation / Tender to the Sales / Marketing / Tender Manager for further approval. Submit Quotations (only) to applicable Client.
• Verify in conjunction with Senior Management that the contents of the Clients Contract / Purchase Order align with the submitted Quotation / Tender.
• Collaborate with project teams to develop comprehensive project budgets and ensure adherence throughout the project lifecycle.
• Preparing feasibility studies and budgets for proposed projects, preparing Bills of Quantities and other tender documentation to acquire fair and equitable tenders for projects, negotiating building contracts, drafting contract documents, monitoring costs and reporting to clients during the design and construction of projects, determining final costs of projects.
• Conduct in-depth cost analysis to provide insights into project financial performance and recommend corrective actions as needed.
• Collaborate with the project team to mitigate risks related to cost overruns and delays
• Set budgets for payments, inventory needs, and materials
• Analyze costs for maintenance and additional building needs
• Track changes in plans or constructions; update budgets
• Provide expert advice on procurement strategies, contract terms, and negotiation to ensure optimal cost efficiency.
• Negotiate with contractors and subcontractors
• Vet, appoint and document contractors and subcontractors
• Oversee subcontractor payments, valuations, and interim payment applications.
• Extensive knowledge of construction contracts, procurement methods, and industry regulations
• Prepare contracts and documents.
• Review architectural plans and prepare quantity needs
• Estimate the quantity and costs of materials
• Proficiency in cost estimation, cost analysis, and financial reporting.
• Estimate and prepare accurate costings for construction projects during the pre-construction phase.
• Collaborate with project teams to develop comprehensive project budgets and ensure adherence throughout the project lifecycle.
• Conduct in-depth cost analysis to provide insights into project financial performance and recommend corrective actions as needed.
• Act as a liaison between clients and site managers/engineers
• Keep track of construction materials and inventory
• Identify potential financial or construction risks
• Advise clients on improvements, strategies, and/or estimated costs
• Document progress, materials, and reports on project
• Advise on property taxes, regulations, and local laws
• Source maintenance costs and facilities management for clients
• Develop and maintain working relationships with contractors and subcontractors
• Utilise software to calculate, record, and track inventory and estimates
• Analyze completed projects to determine ROI and compare costs

Attributes

• Good Time Management. Ability to work under pressure. Good Communication Skills. Good Work Ethics.
• Hard Working.
• Team Work Player.
• Pleasant Disposition.
• Honesty and Reliability.

Competency Requirements:

• Computer Literate.
• BSC Quantity Surveyor Degree/ Diploma Certified Quantity Surveyor.
• Preferably five years’ relevant experience.
• Accuracy with figures / calculations.
• Ability to work to tight schedule.
• Ability to Interpret Drawings.
• Basic knowledge of Engineering.
• Company Policies (Quality Health & Safety).
• Knowledge of ISO 9001 and 18001
• Standard Procedures SP 1;SP 06; SP 07; SP 09; SP 20

Measurable Outputs:

• Completions or Amendments of Quotations / Tenders to required time scales. Accuracy of Bill of Quantities and calculations.
• Weekly Status Report (Excel Spreadsheet) Site Status Report
• Weekly Quotation Report.
• Verbal as requested.
• Prepare and present accurate and timely financial reports to senior management and stakeholders.

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Job Summary:

The Fleet Controller is responsible for managing and coordinating all aspects of a company's fleet operations. This includes overseeing vehicle maintenance, monitoring vehicle movement and performance, optimizing routes and schedules, ensuring compliance with regulatory requirements, and effectively communicating with drivers and other stakeholders. The Fleet Controller plays a critical role in maximizing efficiency, reducing costs, and ensuring the smooth functioning of the fleet.

Job Responsibilities:

Fleet Operations Management:

• Monitor and manage the company's fleet of vehicles, including trucks, cars, vans, or other specialized vehicles.
• Coordinate the allocation of vehicles to different departments or projects, ensuring optimal utilization and cost-effectiveness.
• Schedule and track vehicle maintenance and repairs to minimize downtime and ensure vehicles are safe and in good working condition.
• Ensure compliance with local regulations, permits, licenses, and other legal requirements related to fleet operations.
• Maintain accurate and up-to-date records of vehicle details, maintenance logs, fuel consumption, and other relevant data.

Route Planning and Optimization:

• Plan and optimize efficient routes for vehicle movement, taking into account factors such as distance, traffic, fuel consumption, and delivery schedules.
• Monitor real-time traffic and weather conditions to make adjustments and reroute vehicles if necessary.
• Use fleet management software or tools to analyze data and identify opportunities for route optimization and cost savings.
• Collaborate with drivers and dispatchers to ensure timely and efficient delivery of goods or services.

Performance Monitoring and Analysis:

• Track vehicle performance metrics, such as fuel efficiency, mileage, and maintenance costs, to identify trends, areas for improvement, and cost-saving opportunities.
• Analyze data and generate reports on fleet performance, including key performance indicators (KPIs), to provide insights and recommendations to management.
• Identify and address issues or inefficiencies in fleet operations, such as excessive fuel consumption, idle time, or driver behavior, and implement corrective actions.

Communication and Collaboration:

• Maintain regular communication with drivers, dispatchers, and other relevant stakeholders to ensure effective coordination and resolve any issues or concerns.
• Provide guidance and support to drivers regarding routes, vehicle maintenance, safety protocols, and compliance with company policies.
• Collaborate with procurement and finance departments to manage vehicle acquisitions, disposals, and lease agreements.
• Liaise with external vendors, repair shops, and service providers to ensure timely and quality maintenance and repair services.

Compliance and Safety:

• Ensure adherence to safety standards, policies, and procedures related to fleet operations.
• Stay updated on industry regulations, licensing requirements, and best practices, and ensure compliance at all times.
• Conduct regular inspections and audits of vehicles to ensure they meet safety and regulatory standards.
• Implement and enforce driver training programs to promote safe driving practices and enhance driver performance.

Qualifications and Skills:

• Bachelor's degree in logistics, supply chain management, or a related field (or equivalent work experience).
• Proven experience in fleet management or a related role, with a strong understanding of fleet operations, vehicle maintenance, and regulatory compliance.
• Knowledge of transportation management systems (TMS), fleet management software, and other relevant tools.
• Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving abilities, with a data-driven approach to decision-making.
• Effective communication and interpersonal skills to collaborate with drivers, team members, and external stakeholders.
• Detail-oriented with a focus on accuracy and attention to detail.
• Familiarity with safety regulations and practices in the transportation industry.
• Proficiency in using computer software and technology for record-keeping, data analysis, and reporting.

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Position Overview:

• SPEC Africa Holdings is seeking an experienced and motivated Civil Site Supervisor to join our team. The successful candidate will be responsible for overseeing and managing construction projects from start to finish, ensuring that work is completed safely, efficiently, and in accordance with specifications.

Key Responsibilities:

• Supervise and coordinate construction activities on-site, ensuring adherence to project plans, specifications, and safety standards.
• Liaise with project managers, contractors, and subcontractors to ensure effective communication and collaboration throughout the project life cycle.
• Enforce and promote a strong safety culture, conducting regular safety meetings and inspections to mitigate potential hazards.
• Monitor and control project schedules, ensuring tasks are completed on time and within budget.
• Provide daily progress reports to project managers, highlighting achievements, challenges, and proposed solutions.
• Interpret construction drawings, specifications, and other documents to guide and instruct the construction team.
• Coordinate the procurement of materials and equipment needed for construction projects.
• Manage and supervise on-site staff, including subcontractors, ensuring high performance and adherence to project goals.
• Conduct regular quality control inspections to ensure work meets established standards and specifications.
• Address and resolve any on-site issues or conflicts promptly, escalating when necessary.

Qualifications and Requirements:

• Compulsory - National Diploma or higher in civil engineering
• Proven experience as a Construction Site Supervisor or similar role in the construction industry.
• In-depth knowledge of construction processes, materials, and safety standards.
• Strong leadership and communication skills, with the ability to effectively manage and motivate on-site teams.
• Proficient in reading and interpreting construction drawings and specifications.
• Ability to multitask, prioritize, and adapt to changing project needs.
• Familiarity with construction software and project management tools.
• Valid driver's license and reliable transportation.
• Relevant certifications in construction management or related field

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Overview:

As a Senior Stock Controller, you'll oversee the accurate recording of stock movement, manage stock values, and ensure overall stock control. Your role involves investigating and resolving delivery and quality issues, coordinating stock takes, defining stock control procedures, and training staff. You'll liaise with various departments, manage stock documentation, invoicing processes, and support the Supply Chain Manager. Your leadership, coordination, and ethical approach will be crucial in optimizing stock control operations.

Responsibilities:

Stock Control Management:

• Oversee the accurate recording of stock movement and values.
• Investigate, resolve, and report on delivery and quality issues.
• Coordinate quarterly stock takes, ensuring accuracy and timely completion.
• Define and propose stock control procedures to enhance efficiency.
• Manage processes in line with agreed Standard Operating Procedures (SOPs).

Documentation and Reporting:

• Handle system entries and prepare management reports on stock status.
• Document all stock transactions and ensure filing is organized and up-to-date.
• Compile monthly stock reports and reports of clients to be invoiced.

Coordination and Communication:

• Liaise with other departments regarding stock control matters.
• Brief staff on changes to stock processes or policies.
• Assist Ops Managers and support the Supply Chain Manager as required.

Stock Handling and Invoicing:

• Receive stock from suppliers, ensuring accuracy and documentation.
• Prepare paperwork for stock delivery to various sites.
• Assist with stock transfers between store rooms and sites.
• Invoice internal companies, clients, and sites for stock transactions.
• Assist Debtors department with invoicing related to stock.
• Liaise with creditors (Suppliers) regarding invoicing queries and payments.
• Ensure accurate and timely submission of documentation to the Creditors Department.
• Reconcile transactions and resolve discrepancies with suppliers.

Training and Development:

• Train and develop existing staff in stock control procedures and processes.
• Provide guidance and support to ensure staff competence and compliance.
• Incident Reporting and Compliance:
• Complete incident reports for the department and ensure compliance with regulations.
• Ensure all jobs are invoiced and follow up on stock returns from sites.

Skills and Qualifications:

• Bachelor’s degree in business, supply chain management, or related field preferred.
•  Knowledge of construction or security industry 
• Proven experience in stock control, inventory management, or related roles.
• Strong leadership skills with the ability to coordinate and motivate teams.
• Excellent communication skills for effective collaboration and briefing staff.
• Detail-oriented with the ability to manage multiple tasks and priorities.
• Ethical conduct and honesty in handling stock transactions and documentation.
• Flexibility and adaptability to meet changing business needs.
• Proficiency in MS Office suite and stock management software.
• Familiarity with invoicing processes, documentation, and compliance standards

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Position Overview:

• We are seeking a highly skilled and experienced Construction Manager with SACPCMP registration to join our team.
• As a Construction Manager, you will play a crucial role in the design review, construction, and maintenance of various infrastructure projects in South Africa.
• Your expertise will contribute to the development of safe, efficient, and sustainable structures and systems.
• In addition, you will be responsible for project construction management, providing leadership to the project team to drive performance outcomes and maintain client and stakeholder engagement.

Responsibilities:
Construction Management:

• Oversee and manage projects from commencement to completion, ensuring adherence to budgets, timelines, and quality standards.
• Manage the commercial aspects of the project through sound processes in project programming, cash flow, cost control, time control, quality control (Ensuring compliance with all relevant regulations, standards and compliance with the Construction Regulations at all times), purchasing, contract administration, and general site administration. Manage all subcontractors utilised on sites and for stakeholder management and interfacing with other contractors and the client. Lead site interface meeting with all SPEC Teams on site, and represent SPEC at weekly Progress Meetings with our clients. You will be responsible for daily and weekly reporting as per the client/project/SPEC requirements.
• Support the development and periodic review of Project Management Plans to ensure they remain current and relevant throughout the life cycle of the project.

Design and Analysis:

• Review engineering designs, specifications, and technical drawings for structures, roads, bridges, water systems, and other infrastructure projects.

Team Leadership:

• Provide technical guidance and mentorship to junior engineers and technical staff.
• Foster a collaborative and supportive work environment.

Attributes:

• Good leadership and managerial skills.
• Drive to complete task issues with efficiency.
• Ability to find solutions based on requirements.
• Ability to assist in technical queries.
• Overall operational and occupational leadership and direction to staff.
• Good administrative skills, including reports, submissions, policies, and budgets.
• Good people skills.

Competency Requirements:

• Compulsory: BSc Degree / B Tech in Civil engineering or Construction Management.
• Compulsory: Registration in South African Council for the Project and Construction Management (SACPCMP).
• Compulsory: Minimum 8 years’ Experience in Construction / Civil engineering field.
• Added advantage: ECSA registration.
• Extensive leadership and client management experience.
• Delivery of large-sized projects.
• Project management qualifications or training desirable.
• Knowledge of the Health and Safety Act.
• Knowledge of ISO 9001 and 18001.
• Levels of Authority: Manage staff.

Measurable Outputs:

• Completion of projects within time and budget.
• Key Performance Indicators (KPIs).
• Compilation, assessment, and clarification of job detail.
• Growth of persons under this authority.

Reporting Mechanisms & Frequencies:

• Updated project program weekly.
• Verified material and tool stock sheet monthly.
• Progress certificates monthly and/or on completion of the job.
• Staff allocation emailed monthly.

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Position Overview:

• As a Human Resource Generalist at SPEC Africa Holdings, you will play a pivotal role in supporting our HR department in various functions related to recruitment, employee relations, training and development, compliance, and more. You will be responsible for ensuring that our organization attracts, develops, and retains top talent while fostering a positive and inclusive work environment.

Key Responsibilities:

Recruitment and On-boarding:

• Manage the end-to-end recruitment process, including job postings, candidate screening, interviewing, and selection.
• Develop and implement effective on-boarding programs to ensure new hires are smoothly integrated into the organization.

Payroll:

• Handle the full payroll function.
• Collect and verify time-sheet information for all employees.
• Calculate pay according to hours worked, incorporating leaves and overtime.
• Calculate bonuses and commissions when appropriate.
• Manage and calculate taxes and deductions.
• Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes, etc.
• Address complaints and questions regarding payroll from employees and upper management.
• Investigate and resolve any discrepancies in payroll.
• Prepare and submit reports with payroll information to the Operations Manager.

Employee Relations:

• Serve as the primary point of contact for employee inquiries and concerns, providing guidance and support as needed.
• Address employee relations issues promptly and effectively, fostering a culture of open communication and conflict resolution.
• Handle disciplinary and grievance procedures in line with company policy and relevant legislation.
• Compile all relevant documentation to support any labor-related litigation.
• Represent the company at conciliation's and arbitrations at CCMA/Bargaining Council.
• Partner with, coach, and counsel managers and employees on managing and resolving employee relations issues.

HR Administration:

• Manage various HR administrative tasks, such as employee files, contracts of employment, HR reporting, exit processes, etc.
• Provide timely and accurate information on employee inquiries regarding policies and procedures.

Training and Development:

• Identify training needs within the organization and develop training programs to enhance employee skills and capabilities.
• Coordinate and facilitate training sessions, workshops, and other learning opportunities for employees at all levels.
• Submit annual training reports and workplace skills plans to relevant authorities.

HR Compliance:

• Ensure compliance with all applicable labor laws, regulations, and company policies.
• Maintain accurate and up-to-date employee records and documentation, including personnel files and HR databases.

Performance Management:

• Support the performance management process, including goal setting, performance evaluations, and performance improvement plans.
• Provide guidance to managers and employees on performance-related matters, helping to drive continuous improvement and development.

Employment Equity:

• Manage EE management and compliance.
• Prepare quarterly EE presentations and chair EE meetings.
• Responsible for monthly EE statistics and reporting.

BBBEE:

• Assist with BBBEE compliance certificate acquisition annually.
• Monitor and report on progress against transformation and sustainability plans, and prepare the organization for external verification processes.

Employee Wellness:

• Manage and arrange employee wellness programs, special calendar dates, birthdays, etc.

Return of Earnings (COIDA):

• Conduct yearly return of earnings for the purposes of LOGS.

Competency Requirements:

• BCom HR Management/B Degree Industrial Psychology
• Ideal: BCom Honours HR Management/Industrial Psychology/National Diploma
• Minimum 5 years of work experience in a unionized environment – manufacturing, construction, FMCG, or distribution.

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Job Description:

As a Supply Chain Administrator at SPEC-Africa, you will play a crucial role in ensuring the smooth and efficient operation of our supply chain processes. You will work closely with our procurement, logistics, and project teams to facilitate the procurement of materials, equipment, and services required for our construction and security projects across the continent.

Key Responsibilities:

•  Procurement Coordination: Collaborate with procurement teams to source materials and services needed for construction and security projects, ensuring timely delivery and cost-effectiveness.
• Inventory Management: Maintain accurate records of inventory levels, monitor stock levels, and initiate reorders to prevent shortages or excess stock.
• Supplier Relations: Build and maintain strong relationships with suppliers, negotiating terms and conditions to secure favorable agreements.
• Logistics Support: Assist in coordinating the transportation and delivery of goods to project sites, ensuring on-time arrivals and adherence to project schedules.
• ERP System Management: Utilize the company's ERP system for procurement, inventory, and data analysis, ensuring data accuracy and efficiency.
• Documentation: Maintain detailed records of all supply chain transactions, including purchase orders, invoices, and shipping documents.
• Quality Assurance: Ensure that all procured materials and products meet the company's quality standards and specifications.
• Cost Control: Monitor and analyze supply chain costs, identifying opportunities for cost-saving initiatives.

Qualifications:

•  Bachelor's degree in Supply Chain Management, Business, or a related field (preferred).
•  Proven experience in supply chain administration or procurement.
•  Strong organizational and communication skills.
•  Successful completion of an Advanced Excel course, demonstrating proficiency in data analysis and reporting.
•  Familiarity with an ERP system for supply chain management.
•  Knowledge of construction or security industry procurement is a plus.
•  Ability to work in a fast-paced, dynamic environment.