Fleet Controller at SPEC Africa

Job Summary:

The Fleet Controller is responsible for managing and coordinating all aspects of a company's fleet operations. This includes overseeing vehicle maintenance, monitoring vehicle movement and performance, optimizing routes and schedules, ensuring compliance with regulatory requirements, and effectively communicating with drivers and other stakeholders. The Fleet Controller plays a critical role in maximizing efficiency, reducing costs, and ensuring the smooth functioning of the fleet.

Job Responsibilities:

Fleet Operations Management:

• Monitor and manage the company's fleet of vehicles, including trucks, cars, vans, or other specialized vehicles.
• Coordinate the allocation of vehicles to different departments or projects, ensuring optimal utilization and cost-effectiveness.
• Schedule and track vehicle maintenance and repairs to minimize downtime and ensure vehicles are safe and in good working condition.
• Ensure compliance with local regulations, permits, licenses, and other legal requirements related to fleet operations.
• Maintain accurate and up-to-date records of vehicle details, maintenance logs, fuel consumption, and other relevant data.

Route Planning and Optimization:

• Plan and optimize efficient routes for vehicle movement, taking into account factors such as distance, traffic, fuel consumption, and delivery schedules.
• Monitor real-time traffic and weather conditions to make adjustments and reroute vehicles if necessary.
• Use fleet management software or tools to analyze data and identify opportunities for route optimization and cost savings.
• Collaborate with drivers and dispatchers to ensure timely and efficient delivery of goods or services.

Performance Monitoring and Analysis:

• Track vehicle performance metrics, such as fuel efficiency, mileage, and maintenance costs, to identify trends, areas for improvement, and cost-saving opportunities.
• Analyze data and generate reports on fleet performance, including key performance indicators (KPIs), to provide insights and recommendations to management.
• Identify and address issues or inefficiencies in fleet operations, such as excessive fuel consumption, idle time, or driver behavior, and implement corrective actions.

Communication and Collaboration:

• Maintain regular communication with drivers, dispatchers, and other relevant stakeholders to ensure effective coordination and resolve any issues or concerns.
• Provide guidance and support to drivers regarding routes, vehicle maintenance, safety protocols, and compliance with company policies.
• Collaborate with procurement and finance departments to manage vehicle acquisitions, disposals, and lease agreements.
• Liaise with external vendors, repair shops, and service providers to ensure timely and quality maintenance and repair services.

Compliance and Safety:

• Ensure adherence to safety standards, policies, and procedures related to fleet operations.
• Stay updated on industry regulations, licensing requirements, and best practices, and ensure compliance at all times.
• Conduct regular inspections and audits of vehicles to ensure they meet safety and regulatory standards.
• Implement and enforce driver training programs to promote safe driving practices and enhance driver performance.

Qualifications and Skills:

• Bachelor's degree in logistics, supply chain management, or a related field (or equivalent work experience).
• Proven experience in fleet management or a related role, with a strong understanding of fleet operations, vehicle maintenance, and regulatory compliance.
• Knowledge of transportation management systems (TMS), fleet management software, and other relevant tools.
• Excellent organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving abilities, with a data-driven approach to decision-making.
• Effective communication and interpersonal skills to collaborate with drivers, team members, and external stakeholders.
• Detail-oriented with a focus on accuracy and attention to detail.
• Familiarity with safety regulations and practices in the transportation industry.
• Proficiency in using computer software and technology for record-keeping, data analysis, and reporting.