HR Generalist at SPEC Africa

Position Overview:

• As a Human Resource Generalist at SPEC Africa Holdings, you will play a pivotal role in supporting our HR department in various functions related to recruitment, employee relations, training and development, compliance, and more. You will be responsible for ensuring that our organization attracts, develops, and retains top talent while fostering a positive and inclusive work environment.

Key Responsibilities:

Recruitment and On-boarding:

• Manage the end-to-end recruitment process, including job postings, candidate screening, interviewing, and selection.
• Develop and implement effective on-boarding programs to ensure new hires are smoothly integrated into the organization.

Payroll:

• Handle the full payroll function.
• Collect and verify time-sheet information for all employees.
• Calculate pay according to hours worked, incorporating leaves and overtime.
• Calculate bonuses and commissions when appropriate.
• Manage and calculate taxes and deductions.
• Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes, etc.
• Address complaints and questions regarding payroll from employees and upper management.
• Investigate and resolve any discrepancies in payroll.
• Prepare and submit reports with payroll information to the Operations Manager.

Employee Relations:

• Serve as the primary point of contact for employee inquiries and concerns, providing guidance and support as needed.
• Address employee relations issues promptly and effectively, fostering a culture of open communication and conflict resolution.
• Handle disciplinary and grievance procedures in line with company policy and relevant legislation.
• Compile all relevant documentation to support any labor-related litigation.
• Represent the company at conciliation's and arbitrations at CCMA/Bargaining Council.
• Partner with, coach, and counsel managers and employees on managing and resolving employee relations issues.

HR Administration:

• Manage various HR administrative tasks, such as employee files, contracts of employment, HR reporting, exit processes, etc.
• Provide timely and accurate information on employee inquiries regarding policies and procedures.

Training and Development:

• Identify training needs within the organization and develop training programs to enhance employee skills and capabilities.
• Coordinate and facilitate training sessions, workshops, and other learning opportunities for employees at all levels.
• Submit annual training reports and workplace skills plans to relevant authorities.

HR Compliance:

• Ensure compliance with all applicable labor laws, regulations, and company policies.
• Maintain accurate and up-to-date employee records and documentation, including personnel files and HR databases.

Performance Management:

• Support the performance management process, including goal setting, performance evaluations, and performance improvement plans.
• Provide guidance to managers and employees on performance-related matters, helping to drive continuous improvement and development.

Employment Equity:

• Manage EE management and compliance.
• Prepare quarterly EE presentations and chair EE meetings.
• Responsible for monthly EE statistics and reporting.

BBBEE:

• Assist with BBBEE compliance certificate acquisition annually.
• Monitor and report on progress against transformation and sustainability plans, and prepare the organization for external verification processes.

Employee Wellness:

• Manage and arrange employee wellness programs, special calendar dates, birthdays, etc.

Return of Earnings (COIDA):

• Conduct yearly return of earnings for the purposes of LOGS.

Competency Requirements:

• BCom HR Management/B Degree Industrial Psychology
• Ideal: BCom Honours HR Management/Industrial Psychology/National Diploma
• Minimum 5 years of work experience in a unionized environment – manufacturing, construction, FMCG, or distribution.