Senior Vendor Analyst at Maersk Line

Maersk is looking for an innovative and driven candidate to take up the new and exciting role of Senior Vendor Analyst.

As a Vendor Analyst, you would be responsible to oversee the full Requisition to Pay process from efficient and accurate Purchase Order creation to timely Payment execution ensuring customer/vendor satisfaction; Responsibility extends to listed vendors under your scope within the Southern Africa and Islands Area; Drive and support close interaction and knowledge with key stakeholders (Customer Execution, Finance, Ocean Customer Logistics (Equipment and Finance teams) and Global Service Centers); To monitor all tasks off shored to the Global Service Centers and ensure accuracy, timeliness and completeness; Drive on-going analysis and improvement of Requisition to Pay processes.

We Offer:

An exciting career opportunity in an international, challenging business setting characterized by high pace and diversity. You will get to focus on creating valuable relations and work with highly professional teams in an environment where you will be valued, developed, recognized and well-rewarded. Moreover, you will expand your business network, create and drive value-adding projects, enrich your market and product knowledge while contributing to the continuous success of Maersk.

Key Responsibilities:

• Direct responsibility for Cost control and Payables for all Liner costs (Trucking & Depots)
• Ensure accurate Vendor master data updated SAP. Master data to always reflect what has been agreed with Vendors (payment terms and billing data)
• Ensure invoice receipt and efficient scanning is in accordance with Global SOP and promotes first time 3-way match
• Ensure timely and accurate attention to all workflows to enable quick resolution and timely payment – resolve disputes
• Regular review of blocked invoices and clearing in line with authority
• Timely and accurate payments to suppliers as per agreed payment terms
• Ensure Principal Vendor Reconciliations are prepared, reviewed, and signed off (as proof of review) on a quarterly basis (done by the Global Service Centers). All reconciliation items to be resolved to ensure reconciling items remain current, dependent on statement level.
• Provide regular reports reflecting status of Vendor accounts to Customer Execution Management. Keep Management abreast with developments
• Ensure that book-close is managed in accordance with the Lines requirements.
• Ensure that all Invoices comply with local VAT regulations.
• Monitor and manage the tasks off shored to the Global Service Centers to ensure timely and accurate execution.
• Participate in regular review sessions with Global Service Centers with view to improve cluster performance.
• Maintain a partnership relationship with Global Service Centers.
• Ensure financial control standards are effectively communicated to Customer Execution teams.  Address Customer Execution teams where action is required.
• Vendor onboarding of finance process to be followed.

Who we are looking for:

• Good knowledge of accounting and finance processes and procedures within the Container Business
• Strong Systems Knowledge (FACT, MS Excel, METS+)
• Structured and well organized. High attention to detail and strong analytical skills
• Good Communication Skills – oral, written and presentation skills
• Influencing skills
• Strong team player, self-motivated and keen to implement change
• Deadline driven
• Results orientated
• Proactiveness and ability to guide and coach colleagues

Closing date for job application: 1/1/2023