Assistant Company Secretary at Distell

Purpose of the position:

• The Assistant Company Secretary is responsible for ensuring that there is compliance with the relevant statutory obligations and that good corporate governance is observed. This person has a duty to advise the board, through the chairman, on all governance matters and should periodically review whether the board and the company’s other governance processes are fit for purpose and whether to consider any improvements or initiatives that could strengthen the governance of the company.
• This is further the primary person who sets the board meeting agendas and collaborates with the board and the executive team to identify and prioritize discussion items for the board and committees to ensure the board discharges its fiduciary duties.

Key performance areas would include, but are not limited to:

• To ensure an effective and efficient Company Secretarial service to meet the day-to-day business challenges (internal & external perspective)
• Satisfactorily perform duties as a Company Secretary as per Section 88 of the Companies Act
• Planning and coordinating board & committee meetings
• Pro-active managing pre-read for meetings and formal filing on the system
• Effectively communicating and re-routing urgent matters for other people’s attention and follow-up
• Secretarial duties including filing & scheduling of meetings and minutes taking
•  Arrange logistical travel arrangements (flights, hotels, cars)
•  Resolved work obstacles and issues positively and quickly
•  All admin/secretarial tasks are completed accurately and as per the agreement
•  Implement new ideas and improved methods, systems and work processes
•  Take responsibility for own development and contribute to team effectiveness
• Ensure a cost-effective admin service 
• Tracking and managing the payment of invoices/vendors’ application/ registration and creating Purchase Requisitions & Orders. Flight and accommodation arrangements, event, and conference coordination uploading contracts and agreements, budget reports, and managing budgets for the department
•  Capturing of department budget process
• Build effective relationships with external and internal stakeholders
• Deliver service and value as a Trusted Advisor and Business Partner (forensic audit department, company secretarial department and investor relations department)
• Create an enabling environment for highly engaged employees

Other duties include:

• Ensuring that the Board has the resources to fulfil its fiduciary duties to a company's shareholders
• Responsible to ensure that the corporate governance framework for the company is properly designed, implemented and maintained
• Management of the external board
• Management of Corporate Calendar

The successful candidate must have the following experience/skills:

• Relevant admin/secretarial qualification
• Minimum of 3-5 years of proven experience within a similar environment 
• Experience in Enterprise Risk Management will be an advantage
• Experience in training or organising the rotation schedule for Trainees under SAICA’s Training in Commerce and Industry programme will be an advantage
• Experience in training and governing compliance with company policies will be an advantage
• Strong administrative, organizing and numerical skills
• Computer literate in MS Office Suite and SAP experience will be advantageous
• Maintain a high level of confidentiality and professional demeanour
• Excellent interpersonal and communication skills (verbal and written)
• Must be able to work independently, accurately and under pressure
• Strong numeracy skills and financial reporting experience
• High attention and adherence to detail
• Be able to communicate and work across function
• The ability to multitask
• A self-driven, proactive motivated person with an open mind and a positive work ethic