Shared Services Administrator at BDO South Africa

BDO South Africa has a vacancy for a Shared Services Administrator in its Johannesburg offices. Shared Services Administrators help support the shared services executives and team as needed. Administrators work in a fast-paced office environment in which accountability is key. Hours may vary greatly depending on the needs of the company and its executives; however, the administrator can generally expect to work during regular business hours.
The Shared Services Administrator will inter alia be responsible for;

• Handling all administrative functions e.g. arranging travel, prepare calendars, correspondence, summaries, financial statements, meeting packs and other documents.
• Taking part in meetings, preparing meeting agendas and recording minutes
• Following up on deliverables of team members
• Keeping a watch on all office supplies and equipment and replenishing stock as items run out.
• Producing status reports, financial reports and any other reports that are required
• Preparing presentations
• Collaborating with other administrative staff, financial department and other team members to complete reports etc.
• File, retrieve and organize organizational documents, invoices and orders.
• Managing ad hoc projects
• Capturing / updating information on databases as required
• Assisting with on-boarding/training of new staff

Qualifications Required:

• A Bachelor’s degree in Business Administration will be advantageous.

Experience:

• +5 years’ experience in the following areas is required:
• Previous experience in administrative support
• Experience and expertise in Microsoft Outlook, Word, Excel, PowerPoint and expense reporting applications

Knowledge, Skills and Competencies Required:

• Ability to work independently with minimal supervision
• Expert knowledge of Microsoft Office applications viz. Word, Excel, Powerpoint etc.
• Organizational skills and the ability to multitask are essential
• Critical thinking skills
• Decision making skills
• Excellent written and verbal communication
• Must be able to communicate effectively at all levels
• Ability to work under pressure
• Fine attention to detail
• Good interpersonal/teamwork skills will be required to be successful in this role.
• A high level of initiative and ability to work independently to meet deadlines.
• Professionalism