SHE and Facilities Manager (African Cluster), Bryanston at AstraZeneca

SHE and Facilities Manager, Typical Accountabilities

• Establishes and implements supply frameworks for a group of services that align with agreed AstraZeneca, African Cluster facility services value streams, ensure security of supply and customers service, to track and optimize performance.
• Provides strategic oversight, direction and targets for all vendors/suppliers.
• Develops and maintains risk management and business continuity plans for AZ, African Cluster.
• Ensures consistency of approach within own area and compliance with legislative and regulatory requirements
• Plans, reviews and sets targets for all parts of the value stream and tracks performance against these plans
• Ensures alignment, connectivity and engagement with services in the Facilities Management delivery chain and other AstraZeneca service functions, identifying and developing service solutions that significantly benefit the AstraZeneca, African Cluster.
• Supervises Safety, Health and Environment issues in the Company, acting as a SHE Coordinator and Safe Driving Facilitator
• Performs a SHE risk assessment at the beginning of each year, develops and implements annual action plans based on the results
• Ensures workplace-related risk areas, action plans & SHE policy updates are cascaded across organization, employees are timely & properly trained on SHE topics (attracting external providers when necessary)
• Provides advice in the event of investigations following illnesses, accidents or incidents
• Submits AZ Global SHE quarterly & annual reporting (Sustainability – CO2 Emissions) on SHE and organizes meetings of the SHE committee.
• Locally maintains projects related to the safety of working conditions for employees (Safe Driving, ergonomics, etc.)

Corporate responsibility

• Maintain the highest ethical standards and work in a spirit of AstraZeneca Code of Conduct, following rules & norms set by corporate policies
• Ensure that all conducted activities are done in accordance with local legislation and corporate standards.
• Timely report (as per respective procedures): health/environment/wellbeing related accidents; adverse events that you became aware about; change in status of your Conflict of Interest.
• Manage Onboarding sessions with new employees.

Health & Safety

• Responsible for ensuring that there is a safe working environment for employees and other relevant parties
• Developing, implementing, and improving SHE system framework in the company in accordance with local legislation and SHE corporate requirements (SHE-policy, responsibilities, employee awareness and controls)
• Ensuring compliance with relevant health and safety legislation.
• Identifying OHS-related training needs in the workplace.
• Conducting safety inspections and risk assessments.
• Investigating workplace incidents.
• Reporting on OHS-related activities.
• Supervising health and safety of employees.
• Demonstrate management's dedication and commitment to occupational health and safety (OHS)
• Ensure that all the offices and company’s OHS structures are in place and up-to-date as per the OHS structure and organogram requirements;
• Provide the necessary OHS information, instructions and supervision, thereby assisting in ensuring the OHS wellbeing of all employees;
• Ensure that all offices and the company's OHS frameworks are established and maintained in alignment with the requirements of the OHS structure and organogram.
• Collaborate with OHS supervisors and representatives as a key member of the incident and accident investigation team, reporting findings to the OHS committee. Ensure that all incidents and accidents are promptly investigated, with reports detailing the causes and recommended preventive measures to avoid recurrence, which must be implemented accordingly.
• Ensure that annual OHS risk assessments are conducted across the company, with findings documented and a management plan implemented to address and mitigate high risks and hazards identified in the assessment;
• Ensure that OHS representatives thoroughly complete their quarterly "OHS Representative Inspection Checklist" inspections. Address any priority or urgent concerns promptly by discussing them with OHS supervisors and management, and take immediate action to resolve these issues where appropriate. If management support is insufficient to resolve critical concerns, escalate the matter directly to the CEO or executive management to secure the necessary assistance in addressing these valid issues.
• Provide comprehensive assistance and support to the OHS Committee Chairperson (SHE Manager) and OHS teams, fostering awareness and promoting a well-prepared, healthy, and safe working environment for all employees.

Employee Wellbeing

• Together with HR, the wellbeing Champion is responsible for developing, planning, and executing wellness initiatives and programs to reduce health risks, medical costs and encourage healthy lifestyles in the organisation
• Lead the wellness initiative by example through practicing healthy behaviours
• Create a wellness program with SMART goals and objectives
• Serve as a trusted source for collecting feedback and input from current wellness participants
• Assist in program improvement and development by providing appropriate feedback
• Provide the business with the most up-to-date and accurate information on diet, exercise and health.
• Setting up programs to help employees achieve their health goals.
• Manages individualised programs for individuals in the organisation (eg smoking cessation, mental health, exercise etc).
• Co-ordinate medical services and health resources for employees
• Creates educational materials, collects data and advocates for wellness programs (Newsletters).

Cluster Fleet Management

• Maintain SOP’s, collects data and advocates for wellness programs.
• Collaborates with HR during the recruitment process to guide new employee requirements related to Car Allowance in alignment with the Fleet policy where necessary.
• SHE Vehicle checklist
• Fleet Management (Insurance, Fuel Cards, eTags, Tracker Units and AA Listing)
• Generate reports for Payroll Admin Teams relating to Fuel consumption. 
• Traffic Fines Management
• Manager Drive along report (Co-Travel Evaluation)
• Implement Global Driver success programmes

Event Planning/Management

• Work in collaboration with HR for event management.
• Organise and manage the annual staff wellness day
• Women’s Day
• Year-end Functions
• Blood Donation drives
• CSI Initiatives
• Other Adhoc AZ events (i.e. slipper day, etc.)

Essential Skills/Experience

• Must have a completed Advanced Diplomas/National 1st Degrees or Bachelor’s Degree in Facilities Management/ Engineering.
• A minimum of 3 years’ experience in Facilities/ Operations Management. 
• Knowledge and experience in the following relevant ISO standards: ISO 45001; ISO 14001; ISO 22301; ISO 9001
• In-depth knowledge of the operational needs of pharmaceutical business
• Good working knowledge of the facility management industry
• Good working knowledge of fleet and office management
• Experience in managing events and wellness agenda
• Be result-oriented instead of task-oriented