SHEQ Administrator - Milnerton at Astron Energy (Pty) Ltd.

Job Summary 

Provides comprehensive secretarial and administrative support to the Refinery SHEQ Leadership team

• Stewarding the implementation and sustaining of the SHEQ internal audit program and certifications (ISO9001,14001&45001) in collaboration with SHEQ Team Leads.
• Collecting, updating and analysing SHEQ metrics and reporting (eg Glencore GCP, Astron Exco sub-committee, Refinery Governance and BTMs, Leadership V&Vs)
• Document controller and manage CDMS for Refinery as per Quality management system
• Trend analysis of SHEQ data as required (eg ISOMETRIX incidents logged, environmental process performance data, safe work practice related incidents, LPOs, Stop work authorities and Life Saving Behaviours)
• Compile routine compliance reports for submission to authorities
• Steward closure of compliance assurance actions, incident investigations and action items
• Respond to refinery incidents and participate in Incident Management Team. 

Support SHEQ Team activities:

• Coordinate and provide Induction training
• Contractor/Consultant and visitor hosting
• Co-ordinate TapRoot investigations as and when required
• Manage and track Ariba purchase and service orders
• Coordinate monthly SHEQ budget tracking

Makes travel arrangements and schedules. Prepares slide decks for meetings, classes, conferences, etc. for the team. Assists team with Travel and Expense Accounting (TEA) claims, TEA-related queries and cash advances. Oversees management of office stationery supplies and office equipment. Arranges facility access badges, PC access, Telephone Pin, etc. access for all new recruits. Manages the department's website, coordinates the populating and updating of the website.

Qualification and Certification

• BTech/Diploma Engineering or Environmental Health and Safety Management
• ISO internal auditor certification would be advantageous

Work Experience:

• Minimum 3 years’ refinery experience in HES, Operations or Technical
• Basic understanding and knowledge of OHS Act, Safe Work Practices and Incident Investigations
• Good communication, presentation and influencing skills