SHEQ Officer at H Systems (Pty) Ltd

JOB PURPOSE

• The core purpose of the role is to guide, coordinate, administer and monitor the overall provision of Safety, Health, Environment, and Quality principles within the company.

KEY PERFORMANCE AREAS

• SHEQ Integrated Management System control.
• Risk Management.
• Quality Management.
• Administration.

MAIN RESPONSIBILITIES 
SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

• Monitor and control all SHEQ process in a significant way through planning, implementation, and co-ordination to achieve and maintain ISO 9001 and ISO45001 accreditation.
  • Implements and administer ISO 45001:2018 and ISO 9001:2015 and throughout the company.
• Manage required processes for the ISO Project that includes:
  • Manage overall company SHEQ-IMS strategy. 
  • Oversee SHEQ-IMS compliance at all branches.
• Ensure that all non-conformances and incidents are timeously reported, investigated, and attended to within the prescribed time by using the company approved system.
  • Recording of NCRS and incidents on SHEQX. 
  • Conduct investigations and reviews.
  • Ensure corrective actions are assigned to the appropriate party and implemented.
  • Monitor non-conformities and ensure actions are completed timeously.
• Chair SHEQ-IMS Meetings.
• Conduct SHEQ-IMS induction sessions as required.
  • Review induction sessions as required. 
• Monitor compliance to SHEQ objectives.
• Ensure compliance with system and operational protocols, policies, and procedures at all branches.
• Administer change management process.
• Identify and implement improvement programs and processes for SHEQ.
• Provide direction and support on all SHEQ related matters to the branches.
• Conduct consultation and participation exercises for the inclusion of non-managerial staff at all applicable levels and functions, and, where they exist, workers’ representatives, in the development, planning, implementation, performance evaluation and actions for improvement of the SHEQ-IMS.
• Always maintain a high level of customer service levels standards.
• Ensure the SHEQ Department maintains and complies with standards of health and safety, and hygiene always. 

RISK MANAGEMENT

• Maintain compliance with risk management protocols, policies, and procedures at all branches.
  • Ensure legal appointments are up to date.
  • Ensure all required inspections are conducted.
  • Ensure all signages at all branches is appropriate, adequate, and correct.
  • Compile and implement an emergency preparedness plan.
• Custodian of Risk Assessments. 
  • Compile and review Hazard Identification Risk Assessments (HIRA) as and when required.
  • Utilise risk assessment results to facilitate the implementation of preventative and corrective measures.
  • Evaluate actions to address risks to determine their effect on the risk severity.
• Compile and ensure implementation of Contractor Management program.
  • Manage onsite service providers and contractors.
  • Ensure/enforce contractor compliance and ensure their safety records are up to date before they can be allowed on site.
• Ensure adherence to the OHS Act by all employees.
  • Take reasonable care for the health and safety of themselves of other persons.
  • Co-operate with the employer to enable prescribed duties or requirements to be complied with.
  • Carry out any lawful order given and obey the health and safety rules and procedures.
  • Report any unsafe or unhealthy situation to the employer.
  • Report any incident to the employer.
  • Comply with health and safety plans.
• Conduct internal risk audits on all sites in accordance with company policy and procedure to ensure good governance and compliance.
  • Manage the audit cycle programme.
  • Producing and submitting a full audit report on each audit undertaken.
  • Conducting site visits, identifying SWOT and Risk Analysis. 
• Implement awareness programmes to promote health and safety in the workplace, in conjunction with the HR Manager.

QUALITY MANAGEMENT

• Collaborate with other departments to develop and implement quality assurance programs and procedures to ensure product and service quality meets or exceeds customer expectations
• Maintain customer focus and product conformity by determining the risks and opportunities that can affect product quality and assessing customer satisfaction using appropriate means.

ADMINISTRATION

• Update & maintain SHEQ-IMS System (SHEQX)
  • Data capturing of all information.
    • Ensure all documents are valid.
    • Obtain valid documents for all expired records.
  • Record and manage all relevant processes on the system.  
• Develop and maintain SHEQ Files in conjunction with the SHE Reps at the branches.
• Compile and distribute monthly SHEQ-IMS performance report.
  • Establishes, develops and tracks assigned metrics to accurately reflect SHEQ performance in line with company strategy.
  • Support sustainability by timeous and accurate capturing of SHEQ statistics.
• Monitor and analyse safety and quality performance metrics and identify opportunities for improvement.
• Develop, generate, and maintain all relevant documentation related to ISO, Health and Safety, Quality Management, Risk and Environmental control, in conjunction with the process owners and HR Department. 
• Obtaining quotations, arranging for inspections, certifications in respect of Compliance n H&S. 
• Develop and deliver safety training programs and initiatives for employees to enhance their safety awareness and knowledge. 
• General administrative duties as required by the company. 

REQUIREMENTS

KEY JOB REQUIREMENTS 
QUALIFICATIONS

• 1 to 3 Years Diploma in the respective field (NQF 6). 
• Certified ISO 45001 and/or ISO 9001 internal auditor.

EXPERIENCE

• 2 years relevant experience in monitoring, implementing, and auditing SHEQ Requirements. 
• 5+ years’ experience in a safety environment.

KNOWLEDGE REQUIREMENTS

• Awareness and understanding of the ISO Standard requirements relevant to the position.
• Solid understanding of safety, health, environmental, and quality regulations, standards, and codes of practice.
• Knowledgeable about risk management, incident investigation, auditing techniques, and have experience in developing and implementing safety policies, procedures, and programs.

SKILLS REQUIREMENTS

• Computer literacy with Proficiency in MS Excel at an intermediate level.
• Excellent communication skills both verbal & written.
• Strong analytical skills to identify potential hazards and risks in the workplace, evaluate data, and develop effective strategies to minimize these risks.
• Problem solving skills. Able to identify problems, develop solutions, and implement them effectively.
  Organizational skills. Able to manage multiple tasks and projects simultaneously and prioritize their work effectively.