SHEQ Specialist at DHL Supply Chain

Key areas of responsibility include:

• Maintain Minimum Safety Standards (MSS) at 100%
• Manage and maintain ISO 14001, ISO 45001 & ISO 22001 standards,ISO 13485 and regulatory requirements associated with the QMS
• Establish Safety Committees and arrange compliance meetings
• Implement and maintain all Quality Management related standards (ISO 9001, Good Warehousing Practices)
• Implement and maintain all Quality required documents (Quality Manual, SOP's, WI'S, Forms etc) in compliance with Good Warehousing Practices
• Lead and maintain all CAPA, Change Control, Supplier Management and Training Programmes ensuring it is in compliance with GWP
• Manage and control of contract service providers for Pest Control, Cleaning Services and Temperature Monitoring Services
• To ensure full compliance and implementation to all client Quality standards.
• Collate details of location/country safety incidents and reports them using the approved platform (LOGICS) or via the local LOGICS user within 48hrs.
• Assist country safety function in the preparation for and the completion of safety related inspections and audits (internal/external).
• Ensure that the 12 Global safety First Rules and the 5 Driving Safely Rules are embedded into the workplace
• Provide general safety information and awareness training to location workforce.
• Liaise with Site Management and the workforce to ensure that 2 way communications is maintained on safety related issues
• Assist in the investigation of incidents and accidents at the site and drafts reports for the Site and Country management where needed.
• Uses Behaviour Based Safety techniques to engage with the workforce when appropriate
• Act as the validator for Hazard and Near Miss Incidents input into Logics
• Be responsible for the implementation of the Group Business Continuity Management Strategy at site level. 
• Provide direction and support to the Site Management on the locations BCM Plan held within Logics.
• Ensure BCM compliance to DPDHL and DSC operational standards.
• Manage the Site Plan and ensure that it is amended and updated as required to maintain its accuracy.
• Manage a suitable and sufficient review procedure for the plan at intervals not exceeding 6 months.
• Prepare the plan for periodic audit when needed and assist in its conduct.
• Assist in investigations into Business Continuity Incidents where appropriate.
• Ensure that all BCM events are input into the Logics database within 48 hours of the incident occuring.
• Manage a suitable and sufficient test procedure for the higher risk plans at intervals not exceeding 6 months.
• Control all works related technical plant installation and maintenance
• Facilitate the Facility site inspections as required.
• Manage the supplier during the surveys/interventions (request permission, deliver work area, control at the end of the works)
• Deliver effective training and knowledge transfer to Site Facility Coordinators on how manage suppliers during the maintenance surveys.
• Attendance of Maintenance Tool training
• Responsible in analysing and controlling maintenance costs & facility budgets
• Archive management for the supplier worksheets
• To conduct SHEQ induction and training of all new employees, contractors and visitors
• Liase with Third Party Contractors, Clients and Customers regarding Quality Management
• Ensure that Safety Gemba's and other safety related inspections are conducted periodically
• Develop and maintain a Document Control System
• Ensure that deviation reports compiled and signed off
• Revise the needs Analysis and Traning Matrix
• Internal audits and support documentation must be kept as quality records
• Continuous Quality Improvement: Ensure that CAPAs(Corrective Action and Preventative Action) are developed and implemented
• Monitor and evaluate implementation of CAPAs
• Liase closely with Client Quality Assurance Lead
• Submit weekly/monthly progress reports for Change Control /CAPA and Deviation Reports
• Ensure involvement in any decision to quarantine or dispose of returned, rejected or falsified products
• Ensuring awareness of customer and quality requirements throughout the organisation
• Work in collaboration with the variance relevant Acts and operational requirements
• Recording of PPE issues and monitoring their use
• Ensure that Safety Gemba's and other safety related inspections are conducted periodically
• Managing Customer compliants
• Ensure all KPIs are met
• Conform and promote awareness to staff on ISO 9001, ISO 22716, ISO 13485 and regulatory requirements associated with the QMS.

Skills/Experience

• Basic knowledge / understanding of safety requirements and concepts
• Experience in environment, health & safety & quality departments
• Experience in working across multiple sites (prefential)
• Proactivity and costs attention
• Dynamic and goal orientated
• Basic knowledge of technical laws and warehouse systems
• Basic knowledge / understanding of safety requirements and concepts
• Experience in environment, health & safety & quality departments
• Experience in working across multiple sites (prefential)
• Proactivity and costs attention
• Dynamic and goal orientated
• Basic knowledge of technical laws and warehouse systems

Qualifications

• Matric / Grade 12 (Essential)
• 2 - 3 years Logistics / Warehouse experience (Essential)
• SAMTRAC/NEBOSH/NOSA
• IOSH Managing Safely course or Country equivalent