Vacancies at DHL Supply Chain

Key areas of responsibility include:

• To ensure full compliance to the requirements of the O.H.S act
• Assist with appointments of Health and Safety Reps.
• Ongoing training and communication to facilitate a safe, hygienic and healthy work environment
• Functions and activities - general administration
• Machinery and equipment
• Occupational Health & hygiene
• Maintain the risk programme and fulfill requirements in support of the risk department
• Responsible for auditing of all the functions to ensure that the requirements are constantly met at the highest standard
• Co-ordinate functions and training with the group O.H.S officer and the group Risk Manager
• Conduct all SHEQ and Risk training required
• Conduct monthly safety meetings
• Assist Risk Manager if and when required
• Enforce compliance to statutory regulations
• To assist with the induction and training of all new employees
• To promote a positive health and safety culture
• Day to Day Health and Safety issues
• Deliver toolbox talks
• Monitoring of SHEQ statistics
• Recording of PPE issues and monitoring their use
• All incidents/accident reported and recorded in accordance with the company policy and legislation
• Proactive identification of all risks and appropriate action implemented immediately and all relevant parties informed
• KPI's are been met
• Participation on stock take preparation, planning and physical stock count.
• Compliance to Good Distribution Practice Guidelines, as well as MCC and SAPC requirements.

Qualifications/ Skills/Competencies/Experiences

• Matric (Grade 12) Essential
• SAMTRAC/NEBOSH/NOSA
• Tertiary qualification
• Computer literacy
• 2 year practical Health & Safety experience
• Overall knowledge of the Health & Safety function
• Excellent interpersonal, leadership, motivation and planning skills
• Ability to work within a pressurized environment
• Ability to follow work procedures and safety rules
• Ability to read, understand and follow directions/instructions
• Good Analytical, Administrative & Communication skills
• Excellent interpersonal, leadership, motivation and planning skills
• Windows, E-mail & Accounting package proficiency
• Good follow through & General Efficiency
• Must be able to communicate at all levels
• Excellent HR and IR skills

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Key Responsibilities

• To report and record any non-conformity with regards to customer requirements
• To timely report any faults/defects of warehouse equipment
• Responsible for handling over the correct pallets documents
• Responsible for handing over the correct document/invoices for the particular load to transport on time
• Ensure that accurate customer record are kept as hard copies and such documentation is available
• Compile the Delivery Report for the client on a daily basis
• Assist with cycle counts and stock take
• To ensure that all Delivery Notes filed
• Verify loads once checked by the checker
• Be actively involved in and support change initiatives
• Perform administrative tasks in line with the SOP
• To ensure compliance with all legislative and site policies and to ensure all relevant site processes and procedures are adhered to - and which would include Health and Safety requisites
• Organize and collect stationary needed for the department and to submit weekly consumable counts
• To work within operating areas as determined by management and performing ADHOC duties as and when required to meet the needs of the business
• Check if loads are put away correctly by the RT Operators
• Verify and ensure accurate POD's, and Pallet slips before sign-off
• To report accurate and timely information to Management
• To build relationships throughout the supply chain e.g. Outbound Clerks, Hauliers, Customers, Depots and Customer Service Consultants
• Housekeeping
• Conform and promote awareness to staff on ISO 9001, ISO 22716, ISO 13485 and regulatory requirements associated with the QMS
• Working in a team environment
• Interpersonal skills
• Skills development

Qualifications & Experience

• Matric
• 3 - 4 years administration experience
• Computer Literacy
• Communication Skills
• Ability to work within a rapidly changing environment
• Deadline driven
• Administrative knowledge and skills
• Accurate data capturing
• Attention to detail
• Good written and communication skills
• 1 to 2 years Logistics/Warehousing experience
• Enforcement of Health and Safety procedures and identify hazards
• Achieve work targets and is willing to take on additional roles/responsibilities
• Ability to work under pressure

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Key Responsibilities

• To work in conjunction with managers and to monitor, develop subordinates
• To provide leadership, control and manage the DHL logistics depot
• Responsible for integrity of client warehouse stocks
• Implement and update systems and procedures for the control and security of the business
• Active participation in stock counts (planning, preparation and physical counting of stock)
• Time and attendance. Update Kronos time and attendance system daily
• Work in conjunction with operating areas as determined by management and performing ADHOC duties as and when required to meet the needs of the business
• Compliance to Good Distribution Practice Guidelines, as well as MCC and SAPC requirements
• Updating and sharing of operation reports
• Manage daily shift operations including customer planning requirements
• Meet and exceed operational service levels and manage the cost of labour
• Timely and accurate completion of tasks
• Drive and develop team culture
• Manage change effectively
• Compliance with statutory and Company Policies and Procedures
• Delivery of Key Performance Indicators
• Basic WMOS / PRIDE / TOMS understanding to facilitate and ensure KPI’s are delivered
• OMS - Support and monitor/manage e.g. BBS Conversations
• Translate, analyze and deliver customer needs through effective operations
• Manage HR related matters and report to HR and Site Management
• Implementation and support approaches to prepare and support individuals, teams, and leaders in making organizational changes that drives the business forward
• Quality Control
• Compliance to Standard Operating Procedures
• Delivery of safe, secure and clean work environment for team members
• Adherence to Health & Safety rules
• Adherence to the units SHEQ rules and best practices
• Team Building and Morale Management
• Maximize accuracy, productivity and space utilization
• Effective Leadership and Management of the operational and administrative teams
• Manage Human Resource through management team, ensure appropriate levels of Human resources to meet business needs, performance issues, training and development, employee productivity and recruitment and retention of staff.

Ensure team ensure compliance with statutory and company policies on:

• Health and Safety
• Employment Equity
• Labour relations
• Legislative
• Industrial issues
• Including regular monitoring to ensure these areas are maintained at a high level of compliance.
• Ensure daily or weekly workload planning and volume forecasting routines are accomplished
• Ensure product safety, quality and integrity is not compromised
• Report any person behavior that may impact on the safety, quality or integrity of the stored product
• Always wear the company uniform with pride, ensuring that the uniform is clean and presentable
• Willingness and availability to work shifts and overtime due to operational requirements
• Ensure that all work areas are kept neat and tidy
• Conform and promote awareness to staff on ISO 9001, ISO 22716, ISO 13485 and regulatory requirements associated with the QMS
• Working in a team environment
• Interpersonal skills

Skills development

Qualifications & Experience

• Matric
• 5-6 Years Supervisory experience
• Relevant Degree or Qualification
• Computer literacy
• Communication skills
• Ability to count accurately and to perform simple math
• Ability to read, understand and follow directions/instructions
• Ability to work within a rapidly changing environment
• Deadline driven
• Good written and communication skills
• 6-8 years Logistics/Warehousing experience
• Enforcement of Health & Safety procedures and identify hazards
• Achieve work targets and is willing to take on additional roles/responsibilities
• Ability to work under pressure

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Key areas of responsibility include:

• Maintain Minimum Safety Standards (MSS) at 100%
• Manage and maintain ISO 14001, ISO 45001 & ISO 22001 standards,ISO 13485 and regulatory requirements associated with the QMS
• Establish Safety Committees and arrange compliance meetings
• Implement and maintain all Quality Management related standards (ISO 9001, Good Warehousing Practices)
• Implement and maintain all Quality required documents (Quality Manual, SOP's, WI'S, Forms etc) in compliance with Good Warehousing Practices
• Lead and maintain all CAPA, Change Control, Supplier Management and Training Programmes ensuring it is in compliance with GWP
• Manage and control of contract service providers for Pest Control, Cleaning Services and Temperature Monitoring Services
• To ensure full compliance and implementation to all client Quality standards.
• Collate details of location/country safety incidents and reports them using the approved platform (LOGICS) or via the local LOGICS user within 48hrs.
• Assist country safety function in the preparation for and the completion of safety related inspections and audits (internal/external).
• Ensure that the 12 Global safety First Rules and the 5 Driving Safely Rules are embedded into the workplace
• Provide general safety information and awareness training to location workforce.
• Liaise with Site Management and the workforce to ensure that 2 way communications is maintained on safety related issues
• Assist in the investigation of incidents and accidents at the site and drafts reports for the Site and Country management where needed.
• Uses Behaviour Based Safety techniques to engage with the workforce when appropriate
• Act as the validator for Hazard and Near Miss Incidents input into Logics
• Be responsible for the implementation of the Group Business Continuity Management Strategy at site level. 
• Provide direction and support to the Site Management on the locations BCM Plan held within Logics.
• Ensure BCM compliance to DPDHL and DSC operational standards.
• Manage the Site Plan and ensure that it is amended and updated as required to maintain its accuracy.
• Manage a suitable and sufficient review procedure for the plan at intervals not exceeding 6 months.
• Prepare the plan for periodic audit when needed and assist in its conduct.
• Assist in investigations into Business Continuity Incidents where appropriate.
• Ensure that all BCM events are input into the Logics database within 48 hours of the incident occuring.
• Manage a suitable and sufficient test procedure for the higher risk plans at intervals not exceeding 6 months.
• Control all works related technical plant installation and maintenance
• Facilitate the Facility site inspections as required.
• Manage the supplier during the surveys/interventions (request permission, deliver work area, control at the end of the works)
• Deliver effective training and knowledge transfer to Site Facility Coordinators on how manage suppliers during the maintenance surveys.
• Attendance of Maintenance Tool training
• Responsible in analysing and controlling maintenance costs & facility budgets
• Archive management for the supplier worksheets
• To conduct SHEQ induction and training of all new employees, contractors and visitors
• Liase with Third Party Contractors, Clients and Customers regarding Quality Management
• Ensure that Safety Gemba's and other safety related inspections are conducted periodically
• Develop and maintain a Document Control System
• Ensure that deviation reports compiled and signed off
• Revise the needs Analysis and Traning Matrix
• Internal audits and support documentation must be kept as quality records
• Continuous Quality Improvement: Ensure that CAPAs(Corrective Action and Preventative Action) are developed and implemented
• Monitor and evaluate implementation of CAPAs
• Liase closely with Client Quality Assurance Lead
• Submit weekly/monthly progress reports for Change Control /CAPA and Deviation Reports
• Ensure involvement in any decision to quarantine or dispose of returned, rejected or falsified products
• Ensuring awareness of customer and quality requirements throughout the organisation
• Work in collaboration with the variance relevant Acts and operational requirements
• Recording of PPE issues and monitoring their use
• Ensure that Safety Gemba's and other safety related inspections are conducted periodically
• Managing Customer compliants
• Ensure all KPIs are met
• Conform and promote awareness to staff on ISO 9001, ISO 22716, ISO 13485 and regulatory requirements associated with the QMS.

Skills/Experience

• Basic knowledge / understanding of safety requirements and concepts
• Experience in environment, health & safety & quality departments
• Experience in working across multiple sites (prefential)
• Proactivity and costs attention
• Dynamic and goal orientated
• Basic knowledge of technical laws and warehouse systems
• Basic knowledge / understanding of safety requirements and concepts
• Experience in environment, health & safety & quality departments
• Experience in working across multiple sites (prefential)
• Proactivity and costs attention
• Dynamic and goal orientated
• Basic knowledge of technical laws and warehouse systems

Qualifications

• Matric / Grade 12 (Essential)
• 2 - 3 years Logistics / Warehouse experience (Essential)
• SAMTRAC/NEBOSH/NOSA
• IOSH Managing Safely course or Country equivalent